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One important thing in email etiquette is keeping your message clear and respectful. When sending a professional email, it is good to start with a polite greeting and explain the reason for your message in a simple way. The email should not be too long, but it should include all the necessary information. It is also important to check your spelling, grammar, and attachments before sending the email. Writing emails this way shows professionalism and helps the reader understand your message easily.

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One important e-mail writing rule is to always include a clear and specific subject line. The subject line should briefly explain the purpose of the message so the reader knows what the email is about before opening it. This helps the recipient prioritize their emails and respond more efficiently. A clear subject line also makes it easier to find the email later when searching through messages. Using a proper subject line shows professionalism and respect for the reader’s time. 📧

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Always include a clear purpose and call to action in your email.
When writing a professional email, it is important to clearly explain the purpose of the message so the reader understands why you are contacting them. At the end of the email, include a simple call to action such as asking for a response, confirmation, or the next step. This helps avoid confusion and ensures the conversation moves forward efficiently. Clear communication also shows professionalism and respect for the reader’s time.

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Have a few minutes rest and re-read your email, and then send. When you give yourself a moment, you will spot your mistakes and delete redundant words and ensure that you have the right tone that is professional and not disrespectful.

Such a rule stands out since most individuals address subject lines or greetings but few address the habit of pausing before sending an email.

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One important rule in email writing is to state the purpose of the email in the first sentence. People receive many emails every day and often read them quickly. If the purpose is clear at the beginning, the reader can understand what you need right away. This saves time, avoids confusion, and helps the reader respond faster. It also shows that you respect the reader’s time and communicate in a clear and professional way.

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I think conciseness is important when writing emails. The person receiving the email may have a lot more to read, and getting straight to the point with as little fluff as possible helps get your point across clearly without the possibility for confusion.

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Use Descriptive and Organized File Names: When sending an email with an attachment, especially for group projects or assignments, always rename your file clearly. Instead of using a vague name like "assignment.docx" or "final.pdf," use a format that includes the course code, topic, and your name (e.g., "FST101_LabReport_SooyeonKwak.pdf"). This shows respect for the recipient’s time and helps them stay organized without having to open every file to see what it is.

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One important e-mail writing rule is to always proofread your message before sending it. Checking your email for spelling, grammar, and clarity helps ensure that your message is professional and easy to understand. Proofreading also prevents misunderstandings and shows respect for the person receiving the email.

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One important e-mail writing rule is to focus on one clear purpose in each e-mail. When an e-mail contains too many different questions or topics, it can confuse the reader and they might miss something or forget to reply to part of the message. Writing an e-mail with a single point makes the message clearer and easier to understand. It also helps the reader respond faster because they know exactly what the message is about. Keeping emails simple, short and focused helps communication more clear and professional.

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Kuldeep Singh (301483497)

Always use clear and specific names for your attachments before sending an email. Do not use general titles such as “Doc1.pdf” or “Screenshot.png.” Using professional and descriptive file names makes it easier for the recipient to recognize, save, and locate your documents later.

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Proofread every email you send

Make sure there are no grammatical or professional errors. Have you spelt the recipient’s name correctly? Are there spelling errors? Are you using simple sentence structures and correct capitalisation and punctuation? Ignoring these compromises your professionalism and the credibility of your email.

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One important rule when writing a professional email is to include a clear timeframe if you are expecting a response or follow-up. For example, you might say "Please let me know by Friday if this works for you." Providing a deadline helps the recipient prioritize the request, improves efficiency, and reduces unnecessary back and forth emails. It also ensures that both parties have a clear expectation when a response is needed.

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When writing an email, start by addressing the recipient appropriately. If you are not sure who will read the email, use a neutral and professional tone. Keep the message brief and clear, explaining the purpose of your email in one short paragraph. Also, include people in CC or BCC only when it is necessary, as adding unnecessary recipients can reduce efficiency and waste time.

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One important rule for writing a professional e-mail is to always keep the message clear, respectful, and purposeful. The subject line should briefly explain the reason for the e-mail so the reader immediately understands its purpose. In the message itself, it is important to greet the recipient politely, explain the concern or request in simple and direct language, and avoid slang or informal expressions. The e-mail should also end with a polite closing and the sender’s name so the reader knows who sent it. Writing in this way helps maintain professionalism and ensures the message is understood easily.

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It is important to always review grammar before sending an email, to ensure that the recipient would be able to understand the message. As well, always maintaining the proper tone of respect and politeness.

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Always proofread your email before sending it. Check for spelling, grammar, tone, and clarity to ensure your message is professional and easy to understand.

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Respect the reader’s time by keeping your e-mail concise and well-organized. Use short paragraphs, avoid unnecessary details, and clearly state any action you need (for example, a reply, approval, or clarification). If your message is easy to read and straight to the point, it shows professionalism and consideration.

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One detail that can make a difference is using the important tag tool that Outlook and other email platforms have. It calls attention to the email and how rush the message inside is.

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An important E-mail etiquette is maintaining proper grammar and tone. Be respectful and address the recipient politely in the manner that they prefer. Maintain professionalism and be direct to the point.

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When writing a professional E-mail. It could be beneficial to begin with a sentence that reflects the company’s role, values, or mission before talking about personal qualifications. This would help to show a genuine interest, and then proceeding with rest of the required information.

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Always ensure to write an email in a clear, courteous, and professional manner. Make sure your greeting is courteous, professional, and has a clear subject line. Ensure your message is clear and well-structured, introduce yourself at the beginning, and proofread for spelling and punctuation errors. Do not use slangs, informal language, or unnecessary punctuations. Conclude the email with a polished signature and only provide attachments when necessary.

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When writing an email, make sure to address the recipient properly. If you are unsure who will read it, use a neutral tone. Keep your message short and to the point, explaining why you are writing in a single paragraph. Only include people in CC or BCC if necessary, because adding unnecessary recipients can waste time and reduce efficiency.

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Always end the email with a proper closing and signature. A polite closing line such as “Kind regards,” “Sincerely,” or “Thank you” leaves a positive final impression. Including your name and, when necessary, your position or contact information helps the reader know who you are and how to reach you. A thoughtful ending makes the email feel complete, professional, and respectful.

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Email etiquette is important because it helps people communicate clearly and professionally. It ensures messages are polite, understandable, and respectful. Practicing good email etiquette helps avoid misunderstandings, saves time, and leaves a good impression in digital communication. This is referred to as professional moral etiquette.

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Always be clear with your ideas throughout the entire e-mail. State the purpose clearly in the first two sentences and in the subject line. Then briefly discuss if you expect and answer and, if you do, what should this answer contain. Finally be grateful with the person that took a couple of minutes to read your e-mail and review any action that was requested.

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Always give your attachments clear, descriptive file names before sending an email. Avoid generic names like “Doc1.pdf” or “Screenshot.png.” Professional, detailed filenames help the recipient quickly identify, save, and find your documents later.

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Use BCC instead of CC when emailing a large or external group to protect recipients’ privacy and prevent unnecessary reply-all chains

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Always start your email by clearly stating the purpose of your message and the action you expect from the recipient, along with any relevant deadline. This demonstrates professionalism, respects the reader’s time, and helps prevent misunderstandings or delayed responses.

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Always reread your email before sending to check tone, grammar, and clarity especially when the message is professional or sensitive. A quick review helps prevent misunderstandings and mistakes.

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When ever you are sending an email to others, always use professional but friendly tone. Avoid sarcasm or humor that can be misinterpreted by the recipient.

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Always put the main purpose of your email in the first two lines so the reader immediately knows why you’re writing.

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In order to ensure good email etiquette, it is important to make sure that the subject line is clear and easily conveys to the email recipient what the email is about. This will help inform the recipient on the subject matter and improve the chances of receiving a prompt response.

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Email etiquette is very important for professionalism, clear communication, and the building of strong relationships by ensuring messages are understood, respected, and reflect well on you and your organization or person you are working with, preventing misunderstandings, saving time, and enhancing your credibility in digital interactions. I call it professional moral etiquette.

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Email etiquette is very important when both in school and while working, as you are interacting with many people, so respect is key (not just in person, but through email as well). Using the person's correct name (and correctly spelled name!) and correct pronouns is an easy way to establish respect. Also, using a clear, professional, and neutral tone is key in establishing proper etiquette, as it gets the point across, while being respectful, therefore getting the job done in a proper way.

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Always include a clear call to action near the end of your e-mail, explicitly stating what you expect the recipient to do next and by when. This helps avoid confusion, reduces back-and-forth messages, and ensures your e-mail leads to a timely response.

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Always review your email from the recipient's perspective before sending to ensure the message sounds clear, respectful, and cannot be misinterpreted.

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Always use a clear and specific subject line that reflects the content of your email, so the recipient knows exactly what to expect before opening it.

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E-mail etiquette that I think is important is knowing how to properly address the person who you are talking to. Whether its giving them the proper title or using correct pronouns.