# data[].attributes.headline
2: another later addition... items with fiscal sponsors are unfortunately tougher to find in our systems. Fiscal sponsors are used when orgs don't have nonprofit status--can be tiny orgs or coalitions, etc. we are funding. 

# data[].attributes.subject
2: another later addition... items with fiscal sponsors are unfortunately tougher to find in our systems. Fiscal sponsors are used when orgs don't have nonprofit status--can be tiny orgs or coalitions, etc. we are funding. 

# data[].attributes.headline
2 additional thought post meeting re Applications:  Perhaps rather than trying to be more flexible with applicants… we could consider offering a menu of application types, such as verbal, written, video or combination, etc. Rather than our extensive applications that can easily go from 40 to 100 pages each, people could choose from a host of selections based on which one or combination works best for them. We could still have a list of points to fulfill legal requirements of the foundation. 

# data[].attributes.subject
2 additional thought post meeting re Applications:  Perhaps rather than trying to be more flexible with applicants… we could consider offering a menu of application types, such as verbal, written, video or combination, etc. Rather than our extensive applications that can easily go from 40 to 100 pages each, people could choose from a host of selections based on which one or combination works best for them. We could still have a list of points to fulfill legal requirements of the foundation. 

# data[].attributes.headline
13 Send letters to people who are not chosen for employment after submitting resumes. Names do sometimes signify ethnic background or nationality, so best not to give them reason to feel discriminated against.

# data[].attributes.subject
13 Send letters to people who are not chosen for employment after submitting resumes. Names do sometimes signify ethnic background or nationality, so best not to give them reason to feel discriminated against.

# data[].attributes.headline
7: how and when can PAAs influence decisionmaking? 

# data[].attributes.subject
7: how and when can PAAs influence decisionmaking? 

# data[].attributes.body
Capturing data across our systems that provides appropriate depth as well as dimensions to inform our work.

# data[].attributes.headline
General: since, in the working world in general, people of color and other minorities tend to get overmonitored or judged for going about the work in a way that might be different from white supremacist standards of work norms, it would be helpful to have broader awareness of this for managers to be open to different work styles and communication styles, so that we can more authentically embody equity.

# data[].attributes.subject
General: since, in the working world in general, people of color and other minorities tend to get overmonitored or judged for going about the work in a way that might be different from white supremacist standards of work norms, it would be helpful to have broader awareness of this for managers to be open to different work styles and communication styles, so that we can more authentically embody equity.

# data[].attributes.body
we have amazing expertise in our finance department related to reimagining "due diligence", particularly related to newer and smaller (staff or annual operating budget) orgs. There's a great opportunity to systematize this expertise to recalibrate our due diligence practices rather than practicing alternative due diligence on an ad hoc basis

# data[].attributes.body
And being transparent about when something is unlikely to come to resolution.

# data[].attributes.headline
30: Parsing the language of equity vs. equitable action

# data[].attributes.subject
30: Parsing the language of equity vs. equitable action

# data[].attributes.body
As we think about the organizations we fund, developing a nuanced practice for getting beyond language to assess equity in action.

# data[].attributes.body
Engaging those folks with who we disagree, recognizing it doesn't already come to resolution.

# data[].attributes.headline
13 End disparity in regard to Foundation committees (some group(s) get paid a stipend for participation and others don't).

# data[].attributes.subject
13 End disparity in regard to Foundation committees (some group(s) get paid a stipend for participation and others don't).

# data[].attributes.headline
We value visibility over capability.  This is difficult for colleagues or grantees who are cut off from visible opportunities by hierarchy, or conditions, outside of their control.  

# data[].attributes.subject
We value visibility over capability.  This is difficult for colleagues or grantees who are cut off from visible opportunities by hierarchy, or conditions, outside of their control.  

# data[].attributes.body
How does the PO job description and capabilities need to change to support leaders of those orgs and communities that have been the most oppressed systematically?

# data[].attributes.body
We are still missing something in these discussions to make things real for all staff. Especially for those whose work is not touching grants or grant making.

# data[].attributes.headline
we need to identify the metrics in our grantmaking that we want to improve and be sure we are tracking how those metrics change over time, just to make sure that what we're trying is actually working.

# data[].attributes.subject
we need to identify the metrics in our grantmaking that we want to improve and be sure we are tracking how those metrics change over time, just to make sure that what we're trying is actually working.

# data[].attributes.body
Many grantees get very little to no information about why they don't get funding. Yes, this is a heavy lift to provide this insight to all applicants, AND providing feedback is both a great way to honor and demonstrate we value applicants' time and effort and provide insight that can help them sharpen future proposals

# data[].attributes.headline
30: Listening and learning from the field and those most proximate

# data[].attributes.subject
30: Listening and learning from the field and those most proximate

# data[].attributes.body
By grounding in a deeper understanding of our role as a large national funder and the different mechanisms for learning/funding more proximately -- clearer sense of the avenues and mechanisms available to better honor our position within the ecosystem in ways that can be codified.

# data[].attributes.headline
get more comfortable with grants to smaller organizations and become more flexible with different types of grants

# data[].attributes.subject
get more comfortable with grants to smaller organizations and become more flexible with different types of grants

# data[].attributes.headline
When we change and can we also assess? We don't always think through the impact, unintended and intended, of our choices.    

# data[].attributes.subject
When we change and can we also assess? We don't always think through the impact, unintended and intended, of our choices.    

# data[].attributes.headline
opportunity to align with our equity-minded intermediaries to get dollars to a more diverse group of folks 

# data[].attributes.subject
opportunity to align with our equity-minded intermediaries to get dollars to a more diverse group of folks 

# data[].attributes.body
Those who do not commute to the foundations are the financial, time and means to get here not a barrier that deters them. As well as are we making sure that people are able to connect and feel a part of this team. Are we ensuring those who need that physical connection are able to be fully connected. In an almost fully virtual work environment are we thinking of everyone.

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Our Ecosystem Gaps - Latinx, Disability Justice (2 of many ex)

# data[].attributes.subject
Our Ecosystem Gaps - Latinx, Disability Justice (2 of many ex)

# data[].attributes.body
With our race+ approach - braiding in and focusing disability justice, Latinx communities as partners/leaders - first acknowledging we don't have the intimate knowledge of orgs and networks for smart, impactful funding in this space, and authentically developing those relationships.

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27 - Considering who is impacted by systems

# data[].attributes.subject
27 - Considering who is impacted by systems

# data[].attributes.body
It is important for to be considerate of those who are directly impacted by systems (e.g. staff members, grantees, end users) to ensure the appropriate investments need to be made, both internally and externally.

# data[].attributes.body
o   Should we have a separate team or group (small grants program) that manages or focuses on small organizations? (Repilot with collaboration between Finance and Programs)

# data[].attributes.body
o   Communications guru who makes sure our questions and output are presented in the right light

# data[].attributes.headline
even in our collaboration work the agenda that gets funded is often the RWJF agenda, not the community agenda 

# data[].attributes.subject
even in our collaboration work the agenda that gets funded is often the RWJF agenda, not the community agenda 

# data[].attributes.body
o   Can we work on our mailing lists to promote inclusion

o   Make sure application questions are not so burdensome as to exclude certain applicants

# data[].attributes.body
Multiple languages, including ASL for our events.

# data[].attributes.headline
30: Creating greater language transparency in our calls or grant opportunities

# data[].attributes.subject
30: Creating greater language transparency in our calls or grant opportunities

# data[].attributes.body
Removing jargon, yes, but also explaining what we mean by the words we do choose.

# data[].attributes.body
How do we cast a wider net so that our comms reaches folk working at the grassroots level or researchers working at Universities.

# data[].attributes.headline
often assert ourselves into the design and implementation of our programming even after taking painstaking measures to find 'experts' in the field to carry out the work. 

# data[].attributes.subject
often assert ourselves into the design and implementation of our programming even after taking painstaking measures to find 'experts' in the field to carry out the work. 

# data[].attributes.body
Alternatives: Achieving greater technical diversity requires casting a wider net and taking more time to engage with firms. Some firms don’t have the time to go through our processes, do the homework. If they're worth engaging with, we need to carve out smaller projects for new firms and shorten the on-boarding process.

# data[].attributes.body
When we run reports on those who no longer work with us are we taking a deeper dive on why they are not with us anymore. Did we reflect and make sure that we did everything we could do to make them the best they could be. Did they get the help they needed. Are we constantly adapting and changing performance review models and methods.

# data[].attributes.headline
Over indexing on "people who know us and know how to work with us" when looking at firms for new projects. 

# data[].attributes.subject
Over indexing on "people who know us and know how to work with us" when looking at firms for new projects. 

# data[].attributes.headline
13: diversity of imagery and those behind the lens

# data[].attributes.subject
13: diversity of imagery and those behind the lens

# data[].attributes.body
In addition to visuals and images, ensuring that those who are taking the images reflect diversity too

# data[].attributes.headline
education bias shows up in multiple ways - select groups with similar educational backgrounds and also have unreasonably high education expectations for even our entry level positions

# data[].attributes.subject
education bias shows up in multiple ways - select groups with similar educational backgrounds and also have unreasonably high education expectations for even our entry level positions

# data[].attributes.body
Default to bottom-up instead of default to top-down

# data[].attributes.body
We still have a way to go in making these conversations inclusive to all roles within the foundation.

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16:  Providing legal support to grantees who find their programs challenged on legal grounds that implicate equity.

# data[].attributes.subject
16:  Providing legal support to grantees who find their programs challenged on legal grounds that implicate equity.

# data[].attributes.body
Making sure that the onboarding process is fair to all employees. Do they know that they have access to help as well as are we making sure we adapt to their learning needs while they navigate this tech heavy workflow.

# data[].attributes.body
Identifying what should be standardized in terms of defining roles and competencies, and where flexibility is needed by team. Where flexibility supports equity or stands in the way of equity.

# data[].attributes.headline
Formal and informal ways of inviting grantees which means that we rely heavily on personal networks which are likely full of people similar to us and can reduce diversity. 

# data[].attributes.subject
Formal and informal ways of inviting grantees which means that we rely heavily on personal networks which are likely full of people similar to us and can reduce diversity. 

# data[].attributes.headline
(12) Have spent decades working with the same comms. firms. 

# data[].attributes.subject
(12) Have spent decades working with the same comms. firms. 

# data[].attributes.body
Ensuring that when the Foundation implements trust-based approaches, we don't conflate that with being disengaged or uninformed about work that's taking place, especially if we want to ensure that communities/grantees are adequately supported and benefitting from funding/initiatives.

# data[].attributes.headline
30: Interrogating urgency in our processes

# data[].attributes.subject
30: Interrogating urgency in our processes

# data[].attributes.body
As an impediment to equity -- how to we hold effectiveness distinct from urgency?

# data[].attributes.headline
#13 solutions: better representation across demographics in imagery, implement findings from message research on addressing structural racism to maximize buy-in, making sure to accurately represent where RWJF is in its antiracist journey in its comms (some orgs don't fully practice what they preach, and it's important for us to keep being humble about our journey)

# data[].attributes.subject
#13 solutions: better representation across demographics in imagery, implement findings from message research on addressing structural racism to maximize buy-in, making sure to accurately represent where RWJF is in its antiracist journey in its comms (some orgs don't fully practice what they preach, and it's important for us to keep being humble about our journey)

# data[].attributes.body
budgeting for visuals and images that reflect the diversity of people and depth of work re: addressing structural racism (vs. stock images)

# data[].attributes.body
Creating spaces for transparency, within teams and across teams, to identify where inequities may be occurring and to lift up those examples

# data[].attributes.body
o   Not enough time for TA for each applicant considering the significant number of grants per year. What is the balance?

o   Language barriers on the interpretation of applicants/grantees

# data[].attributes.body
We often end up making certain choice points because of timelines. Time is a colonial construct; the sense of urgency we often feel that leads to choice points is a function of white supremacy culture

# data[].attributes.body
o   We don’t usually have a part of who applies. Can we help in this regard to promote inclusion. Worries  that we are missing small orgs.

# data[].attributes.body
Consider Cumberland County, not always Columbia U, when communicating.

# data[].attributes.body
Including people who are doing the role to define the role, to have a major role in hiring, and in reviewing equitable practices and processes across different individuals who hold the same title but whose expectations or roles may be different

# data[].attributes.body
they want to be addressed and their pronouns

# data[].attributes.body
o   How can we be sure that folks are on our radar/mailing lists?

# data[].attributes.headline
30: Choosing Grantees Based on Personal Resonance

# data[].attributes.subject
30: Choosing Grantees Based on Personal Resonance

# data[].attributes.body
Choosing grantees based on the working relationship with them -- under the idea of being values aligned. Struggling with this one lately.

# data[].attributes.headline
5 choice points in one part of RWJF have impact for other parts of RWJF

# data[].attributes.subject
5 choice points in one part of RWJF have impact for other parts of RWJF

# data[].attributes.body
When we recommend a fiscal sponsor for a smaller organization, provide additional funds in grant to cover the fee.

# data[].attributes.headline
15: Contract structures: make it hard for smaller firms to compete with no administrative staff

# data[].attributes.subject
15: Contract structures: make it hard for smaller firms to compete with no administrative staff

# data[].attributes.body
o   Worry that there is the possibility of shutting some applicants out of the process. Concern that there are great orgs out there doing good work that do not know how to apply or get access to RWJF?

# data[].attributes.headline
13: thinking about how we do our rebrand

# data[].attributes.subject
13: thinking about how we do our rebrand

# data[].attributes.body
including opportunity to explore new things/voices in our work

# data[].attributes.body
Foundation used to have an open door, but we moved away from this after strategic reorganization. Going back to this isn't an efficient way to find thing to fund, but we could do much more intentional work in the communities we're looking to fund and engage with them around the design of projects rather than having the design process be largely locked away at RWJF.

There are ways to do more tailored open calls.

Two-phase CFP approach is also helpful. Make the first phase/LOI very brief so not a lot of effort has to go into it

# data[].attributes.body
Option to be more flexible when needed with applications - better accessibility.

# data[].attributes.body
Creating more spaces for affinity as an organization - need opportunities to connect as humans to get to know each other (helping this work feel less check the box and more relational)

# data[].attributes.body
Intentional internal storytelling to share experiences of all staff across departments (#14)

# data[].attributes.body
Having a group of equity aligned intermediaries for programming. Having a list of equity aligned evaluators, meeting planners, etc. that might be from smaller orgs and can be pre-reviewed.

# data[].attributes.headline
24 - small managers may not have the same institutional practices that  larger companies have and their infrastructure may be unable to support our investment requirements

# data[].attributes.subject
24 - small managers may not have the same institutional practices that  larger companies have and their infrastructure may be unable to support our investment requirements

# data[].attributes.headline
16:  Making an analysis of potential equity impacts an intentional part of our analyses.

# data[].attributes.subject
16:  Making an analysis of potential equity impacts an intentional part of our analyses.

# data[].attributes.body
9 how do we work with new vendors who may not have what we need... need better strategies to learn about new vendors and build a relationship

# data[].attributes.body
not just a question of finding different groups to do the same work, but also recognizing the changes that will come from that. Might be different work.

# data[].attributes.body
PSO relationships - we could take a deeper look into their demographics before deciding who to fund

# data[].attributes.body
Consider impact through non-mainstream media / channels to reach communities and audiences (#14)

# data[].attributes.body
Be open and flexible to continuously review and update our policies. Act more quickly.

# data[].attributes.body
Asking the PO for the proper salutation when inviting a proposal to eliminate disrespectfulness.

Emails in A&R have eliminated the salutation of Ms, Mr, Mrs. to "hello"

# data[].attributes.body
Looking at who is sponsoring events that WE choose to attend, who is on our task forces, who we are including on steering committees

# data[].attributes.headline
7: as PAA, i can find platforms and tools other than the typical ones

# data[].attributes.subject
7: as PAA, i can find platforms and tools other than the typical ones

# data[].attributes.body
Sending notes and updates to entire team for visibility and awareness + understanding how decisions are being made and rationale + prioritization.

# data[].attributes.body
[4]

# data[].attributes.body
Completely different kind of discussion that challenges who we recommend for funding

# data[].attributes.body
- how do we manage relationships particularly with newer grantees, grantees who are with smaller or lower capacity orgs
- how do we "show up" for grantees, particularly where our support and presence are meaningful to their visibility and credibility?
- how do we shift our grant periods and renewal processes to be more transparent so grantees have more clarity on our plans for ongoing partnership

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24 - timelines are prohibitive - both internal (staff) and external (manager)

# data[].attributes.subject
24 - timelines are prohibitive - both internal (staff) and external (manager)

# data[].attributes.body
9 - we have a bias against "smaller" vendors - that they may not have all the things to offer. but need to try them anyway

# data[].attributes.body
identifying and screening vendors and consultants via RFP process, etc.

# data[].attributes.body
Taxonomy and coding - bringing more people into this work to expand the diversity and experience in the coding

# data[].attributes.headline
Standard expectations when RFPs are released. 

# data[].attributes.subject
Standard expectations when RFPs are released. 

# data[].attributes.body
checklist of considerations [4]

# data[].attributes.body
Equity audits

# data[].attributes.body
Does our indirect cost policy provide the opportunity for feedback from grantees when they need more support. That they feel confident and empowered to have an open dialogue.

# data[].attributes.body
9 on vendor selection, starting to ask more equity based questions - very aware now of what we are looking for

# data[].attributes.headline
24 - identifying the right individuals for decision making can be difficult depending on the complexity of a deal (internal infrastructure is not clear)

# data[].attributes.subject
24 - identifying the right individuals for decision making can be difficult depending on the complexity of a deal (internal infrastructure is not clear)

# data[].attributes.headline
Hard to have a conversation about bias and barriers when 10% of our staff will be required to begin paying to travel to work next year unless they move to Princeton, NJ which is not a place many of us can afford to live. (Nor a place where our communities, families and friends live!) This entire exercise feels hypocritical if our internal policies are harmful and inequitable.

# data[].attributes.subject
Hard to have a conversation about bias and barriers when 10% of our staff will be required to begin paying to travel to work next year unless they move to Princeton, NJ which is not a place many of us can afford to live. (Nor a place where our communities, families and friends live!) This entire exercise feels hypocritical if our internal policies are harmful and inequitable.

# data[].attributes.headline
19: Inclusive Conversations & Engagement

# data[].attributes.subject
19: Inclusive Conversations & Engagement

# data[].attributes.body
Being part of decision-making panels and conversations end-to-end

# data[].attributes.body
- Actively cultivating relationships with groups we don't usually work with.
- Not relying on our communication firms alone to market our CFPs.
- Something we've tried is prioritizing MSIs as groups we were looking to fund (called this out in a CFP). TBD whether it was successful.

# data[].attributes.headline
New employee onboarding on GM processes.

# data[].attributes.subject
New employee onboarding on GM processes.

# data[].attributes.body
Obtain grantee feedback through a broad survey.

# data[].attributes.headline
Be mindful and respectful of personal information we add into our database regarding our Contact records.

# data[].attributes.subject
Be mindful and respectful of personal information we add into our database regarding our Contact records.

# data[].attributes.body
Clearer definitions around what it means to be a good steward of our resources?

# data[].attributes.body
Recalibrate what we expect from firms to allow for onboarding / new firm relationship development (#14)

# data[].attributes.body
When funders are the ones setting the table to do collaborative work, we must also include an impartial moderator to support that work. Especially since the groups didn't organize around the work themselves.

# data[].attributes.body
Standardizing the funds for all site visits