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No one found the search strategy

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Hit a paywall

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No link to appendix or error in link

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could not find supplemental information

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many people have experienced this

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Changes have been made to search string that author not aware of

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there is no requirement to preserve the search strategy

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Every journal organizes supplemental info differently - lot of challenges to find this information

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this isn't the first time the authors published in this journal and the supplementary info was not findable, so they did not learn from first experience

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Borealis

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searchArXIV

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Reaching out to authors

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OSF

ISSG filters

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Prospero

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old emails

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tables within the article - have to be intentional to find

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Ovid saved searches

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Published protocols

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UofA search filters

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Grey literature search for topic + "supplementary or appendix"

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too much work to add to workflow

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General apathy

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not want to share - fear of critiques, or selfishness

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Students will steal the search strategies and not acknowledge them - will get scooped

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Who will be resource person to managing this, who trains people in using this, who will continue being the authority after the "champion" of this moved on

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Some searches have to be kept confidential (e.h. health places)

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who owns the strategy? Not clear

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general resistance to change

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Training

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Designing clear and easy workflow

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espousing benefits of citations and recognition

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Clarifying the amount of time to deposit search - very small amount of time, 5 mins to deposit

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Do you have to get buy in from everyone on the team of librarians to contribute to it to make it meaningful?

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Ask them about their understanding of ownership?

Negotiate making strategy public after publication

Educate them about attaching a copyright license

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Make a proposition about this - is this how one would share survey data, questions and ask if they would have a concern about this

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Tell team they are not negotiating about this -

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If following best practices, how would sharing the searches in appendix would be different?

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Should be part of a DMP if requesting funding

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Why is this search just you if there are many people as co-authors?

We (librarians) are claiming this search strategy since this is my intellectual work

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Researchers being concerned about being scooped - there are ways to not publish thre search strategy until manuscript published, but can put DOI into manuscript, can blind DOI for peer review

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want to push back on depositing in a repository AND including as supplemental info in a journal

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sometimes might be embarrased about search due to the concessions one had to make during the search process

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Journals like deposit of searched for compliance

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peer reviewers will like access to the search strageties

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If have a CC-BY then can establish not to be used for commercial purposes (e.g. AI scraping it). AI will still scrape, but at least ownership has been established

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As creators of the searches we have little control over what happens with our search if not deposited in a repository, and teams often expect librarians to keep the searches in perpetuity.

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SRDR - AHRQ

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Emphasis on "getting the search off your computer"!

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Good communication from the beginning on how to use Borealis

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Alternative is teaching the team how to do a search over 8 -12 months, then they can have authorship

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Make the point that the search is not intellectual work that is only applicable to their research question - it can be used for other research questions too

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legal issues

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Supplemental info not always deemed important enough

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Preprint servers

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Potential lack of trust in the system (what if Borealis is down?)

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Pointing out that they (students, others) already have access to published searches

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Having a backup on your computer can help w/ the system potentially going down

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Not being an early adopter, but seeing how others uploaded, and then joining up (building a more supportive learning environment)

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Pitfall to rely on authors to report your work accurately

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Cochrane

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Negotiate a later deposit time if scooping is a major concern for team

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Mentoring and leading by example

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Reinforce consequences of not publishing (search loss, etc) and future benefits

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Dig deeper into what the exact concern is - being scooped? What is wrong with sharing? Why could the public not see it?

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Loss of control on part of PI - librarians getting credit without them. Push back by re-asserting co-author position - we are equal partners

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It's new/unknown to them or they don't think it's a standard best practice - show established examples such as different university repositories

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Authors are busy/have tight timelines and may not want to do something new - librarian can do it solo, not taking away from PI time

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PDFs found on Google