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Foster Youth Graduation Exemption Requirements

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Foster Youth Graduation Exemption Requirements

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51225.1.

(a) Notwithstanding any other law, a local educational agency, as defined in subdivision (t), shall exempt a pupil in foster care, as defined in subdivision (t), a pupil who is a homeless child or youth, as defined in Section 11434a(2) of Title 42 of the United States Code, a former juvenile court school pupil, as defined in Section 51225.2, a pupil who is a child of a military family, as defined in Section 49701, or a pupil who is a migratory child, as defined in subdivision (a) of Section 54441, who transfers between schools any time after the completion of the pupil's second year of high school, or a pupil participating in a newcomer program, as defined in Section 51225.2, and who is in their third or fourth year of high school, from all coursework and other requirements adopted by the governing body that are in addition to the statewide coursework requirements specified in Section 51225.3, unless the local educational agency makes a finding that the pupil is reasonably able to complete the local educational agency's graduation requirements in time to graduate from high school by the end of the pupil's fourth year of high school.

(b) If the local educational agency determines that the pupil in foster care, the pupil who is a homeless child or youth, the former juvenile court school pupil, the pupil who is a child of a military family, the pupil who is a migratory child, or the pupil participating in a newcomer program is reasonably able to complete the local educational agency's graduation requirements within the pupil's fifth year of high school, the local educational agency shall do all of the following:

(1) Consult with the pupil and the person holding the right to make educational decisions for the pupil regarding the pupil's option to remain in school for a fifth year to complete the local educational agency's graduation requirements.

(2) Consult with the pupil, and the person holding the right to make educational decisions for the pupil, about how remaining in school for a fifth year to complete the local educational agency's graduation requirements will affect the pupil's ability to gain admission to a postsecondary educational institution.

(3) Consult with and provide information to the pupil about transfer opportunities available through the California Community Colleges.

(4) Permit the pupil to stay in school for a fifth year to complete the local educational agency's graduation requirements upon agreement with the pupil, if the pupil is 18 years of age or older, or, if the pupil is under 18 years of age, upon agreement with the person holding the right to make educational decisions for the pupil.

(5) For a pupil in foster care or a pupil who is a homeless child or youth, consult with the pupil, and the person holding the right to make educational decisions for the pupil, regarding the pupil's option to remain in the pupil's school of origin, pursuant to Section 48852.7 for a pupil who is a homeless child or youth, or Section 48853.5 for a pupil in foster care.

(c) To determine whether a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, or a pupil who is a migratory child is in the third or fourth year of high school, the number of credits the pupil has earned to the date of transfer, the length of the pupil's school enrollment, or, for pupils with significant gaps in school attendance, the pupil's age as compared to the average age of pupils in the third or fourth year of high school, may be used, whichever will qualify the pupil for the exemption. In the case of a pupil participating in a newcomer program, enrollment in grade 11 or 12, based on the average age of pupils in the third or fourth year of high school, may be used to determine whether the pupil is in the pupil's third or fourth year of high school.

(d) (1) (A) Within 30 calendar days of the date that a pupil in foster care who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the local educational agency shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the pupil's social worker or probation officer of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the termination of the court's jurisdiction over the pupil, if the pupil otherwise qualifies for the exemption pursuant to this section.

(2) (A) Within 30 calendar days of the date that a pupil who is a homeless child or youth who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the local educational agency shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the local educational agency liaison for homeless children and youth designated pursuant to Section 11432(g)(1)(J)(ii) of Title 42 of the United States Code, of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the pupil is no longer a homeless child or youth, if the pupil otherwise qualifies for the exemption pursuant to this section.

(3) (A) Within 30 calendar days of the date that a former juvenile court school pupil who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the local educational agency shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the pupil's social worker or probation officer of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after termination of the court's jurisdiction over the pupil, if the pupil otherwise qualifies for the exemption pursuant to this section.

(4) (A) Within 30 calendar days of the date that a pupil who is a child of a military family who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the local educational agency shall notify the pupil and the pupil's parent or guardian of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the pupil no longer meets the definition of "children of military families" under Section 49701, if the pupil otherwise qualifies for the exemption pursuant to this section.

(5) (A) Within 30 calendar days of the date that a pupil who is a migratory child who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the local educational agency shall notify the pupil and the pupil's parent or guardian of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the pupil no longer meets the definition of "migratory child" if the pupil otherwise qualifies for the exemption pursuant to this section.

(6) (A) Within 30 calendar days of the date that a pupil participating in a newcomer program who may qualify for the exemption from local graduation requirements pursuant to this section commences participation in a newcomer program at a school, the local educational agency shall notify the pupil and the pupil's parent or guardian of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the local educational agency fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the pupil no longer meets the definition of a "pupil participating in a newcomer program" if the pupil otherwise qualifies for the exemption pursuant to this section.

(e) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program is exempted from local graduation requirements pursuant to this section and completes the statewide coursework requirements specified in Section 51225.3 before the end of the pupil's fourth year of high school and that pupil would otherwise be entitled to remain in attendance at the school, a school, including a charter school, or school district shall not require or request that the pupil graduate before the end of the pupil's fourth year of high school.

(f) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program is exempted from local graduation requirements pursuant to this section, in addition to providing notification of the exemption pursuant to subdivision (d), the local educational agency shall consult with the pupil and the person holding the right to make educational decisions for the pupil. The consultation shall include all of the following:

(1) Discussion regarding how any of the requirements that are waived may affect the pupil's postsecondary education or vocation plans, including the ability to gain admission to a postsecondary educational institution.

(2) Discussion and information about other options available to the pupil, including, but not limited to, a fifth year of high school, possible credit recovery, and any transfer opportunities available through the California Community Colleges.

(3) Consideration of the pupil's academic data and any other information relevant to making an informed decision on whether to accept the exemption.

(g) A pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program who is eligible for the exemption from local graduation requirements pursuant to this section and would otherwise be entitled to remain in attendance at the school shall not be required to accept the exemption or be denied enrollment in, or the ability to complete, courses for which the pupil is otherwise eligible, including courses necessary to attend an institution of higher education, regardless of whether those courses are required for statewide graduation requirements.

(h) (1) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program is not exempted from local graduation requirements or has previously declined the exemption pursuant to this section, a local educational agency shall exempt the pupil within 30 days of the date of the exemption request, if an exemption is requested by the pupil or the person holding the right to make educational decisions for the pupil and the pupil qualifies for the exemption.

(2) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program who was eligible for an exemption pursuant to this section, was not properly notified of the availability of the exemption pursuant to subdivision (d), or declined the exemption, a local educational agency nonetheless shall exempt the pupil within 30 days of the date of the exemption request, if an exemption is requested by the pupil or the person holding the right to make educational decisions for the pupil, and the pupil at one time qualified for the exemption, even if the pupil is no longer homeless, a child of a military family, a pupil who is a migratory child, a pupil participating in a newcomer program, or the court's jurisdiction over the pupil has terminated.

(i) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program is exempted from local graduation requirements pursuant to this section, a local educational agency shall not revoke the exemption.

(j) (1) If a pupil in foster care is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the termination of the court's jurisdiction over the pupil while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(2) If a pupil who is a homeless child or youth is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the pupil is no longer a homeless child or youth while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(3) If a former juvenile court school pupil is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the termination of the court's jurisdiction over the pupil while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(4) If a pupil who is a child of a military family is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the pupil no longer meets the definition of "children of military families" under Section 49701 while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(5) If a pupil who is a migratory child is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the pupil no longer meets the definition of "migratory child" while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(6) If a pupil participating in a newcomer program is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the pupil no longer meets the definition of a "pupil participating in a newcomer program" while the pupil is enrolled in school or if the pupil transfers to another school, including a charter school, or school district.

(k) A local educational agency shall not require or request a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, or a pupil who is a migratory child to transfer schools in order to qualify the pupil for an exemption pursuant to this section.

(l) (1) A pupil in foster care, the person holding the right to make educational decisions for the pupil, the pupil's social worker, or the pupil's probation officer shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(2) A pupil who is a homeless child or youth, the person holding the right to make educational decisions for the pupil, or the local educational agency liaison for homeless children and youth designated pursuant to Section 11432(g)(1)(J)(ii) of Title 42 of the United States Code, shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(3) A former juvenile court school pupil, the person holding the right to make educational decisions for the pupil, the pupil's social worker, or the pupil's probation officer shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(4) A pupil who is a child of a military family, or the pupil's parent or guardian, shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(5) A pupil who is a migratory child, or the pupil's parent or guardian, shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(m) (1) A complaint of noncompliance with the requirements of this section may be filed with the local educational agency under the Uniform Complaint Procedures set forth in Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations.

(2) A complainant not satisfied with the decision of a local educational agency may appeal the decision to the department pursuant to Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations and shall receive a written decision regarding the appeal within 60 days of the department's receipt of the appeal.

(3) If a local educational agency finds merit in a complaint, or the Superintendent finds merit in an appeal, the local educational agency shall provide a remedy to the affected pupil.

(4) Information regarding the requirements of this section shall be included in the annual notification distributed to, among others, pupils, parents or guardians of pupils, employees, and other interested parties pursuant to Section 4622 of Title 5 of the California Code of Regulations.

(n) (1) If a local educational agency determines that a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, or a pupil who is a migratory child and who transfers between schools any time after the completion of the pupil's second year of high school, or a pupil participating in a newcomer program who is in their third or fourth year of high school, is not reasonably able to complete the local educational agency's graduation requirements within the pupil's fifth year of high school, but is reasonably able to complete the statewide coursework requirements specified in Section 51225.3 within the pupil's fifth year of high school, the local educational agency shall exempt a pupil from the local educational agency's graduation requirements and provide the pupil the option to remain in school for a fifth year to complete the statewide coursework requirements. The local educational agency shall consult with the pupil and the person holding the right to make educational decisions for the pupil regarding all of the following:

(A) The pupil's option to remain in school for a fifth year to complete the statewide coursework requirements.

(B) How waiving the local educational requirements and remaining in school for a fifth year may affect the pupil's postsecondary education or vocation plans, including the ability to gain admission to a institution of higher education.

(C) Whether any other options are available to the pupil, including, but not limited to, possible credit recovery, and any transfer opportunities available through the California Community Colleges.

(D) The pupil's academic data and any other information relevant to making an informed decision on whether to accept the exemption and option to remain in school for a fifth year to complete the statewide coursework requirements.

(2) This subdivision shall become inoperative on January 1, 2028.

(o) (1) If a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child is not eligible for an exemption pursuant to this section in the year in which the pupil transfers between schools, or for a pupil participating in a newcomer program, is not eligible for an exemption pursuant to this section in the pupil's third year of high school, because the local educational agency makes a finding that the pupil is reasonably able to complete the local educational agency's graduation requirements in time to graduate from high school by the end of the pupil's fourth year of high school, a local educational agency nonetheless shall reevaluate eligibility and provide written notice to the pupil, the person holding the right to make educational decisions for the pupil, and the pupil's social worker or probation officer, if applicable, whether the pupil qualifies for an exemption within the first 30 calendar days of the following academic year, based on the course completion status of the pupil at the time of reevaluation to determine if the pupil continues to be reasonably able to complete the local educational agency's graduation requirements in time to graduate from high school by the end of the pupil's fourth year of high school.

(2) If it is determined within the first 30 calendar days of the following academic year, that given their course completion status at that time the reevaluation conducted pursuant to paragraph (1) that the pupil is not reasonably able to complete the local educational agency's graduation requirements in time to graduate from high school by the end of the pupil's fourth year of high school, the local educational agency shall provide the pupil with the option to receive an exemption from all coursework and other requirements adopted by the governing body of the local educational agency that are in addition to the statewide coursework requirements specified in Section 51225.3 or to stay in school for a fifth year to complete the local educational agency's graduation requirements upon agreement with the pupil, if the pupil is 18 years of age or older, or, if the pupil is under 18 years of age, upon agreement with the person holding the right to make educational decisions for the pupil and provide notification of the availability of these options pursuant to subdivisions (b) and (d).

(p) (1) This section shall apply to a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program, who is enrolled in an adult education program, regardless of the pupil's age.

(2) This section shall apply to a pupil who is enrolled in an adult education program who, while enrolled in high school, was a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program.

(q) For a pupil who is an unaccompanied youth as defined in Section 11434a(6) of Title 42 of the United States Code, the "person holding the right to make educational decisions for the pupil" is the unaccompanied youth.

(r) If a local educational agency or adult school offers to exempt a pupil in foster care, a pupil who is a homeless child or youth, a former juvenile court school pupil, a pupil who is a child of a military family, a pupil who is a migratory child, or a pupil participating in a newcomer program from all coursework and other requirements adopted by the governing body of the local educational agency that are in addition to the statewide coursework requirements specified in Section 51225.3, it is in the sole discretion of the person holding the right to make educational decisions for the pupil, or the pupil themselves if they are 18 years of age or older, an unaccompanied youth as defined in Section 11434a(6) of Title 42 of the United States Code, or an unaccompanied minor who holds their own education rights, whether to accept the exemption, based on the pupil's best educational interests.

(s) Each local educational agency shall report to the department annually on the number of pupils who, for the prior school year, graduated with an exemption from the local educational agency's graduation requirements that are in addition to the statewide coursework requirements. This data shall be reported for pupils graduating in the fourth year and fifth year cohorts, and shall be disaggregated by cohort, pupil category, race, and disability status. The department shall make this data publicly available on an annual basis aligned with other reporting timelines for the California dashboard graduation data. For purposes of this subdivision, "pupil category" means the categories of pupils identified in subdivision (a).

(t) For purposes of this section, the following terms have the following meanings:

(1) "Governing body" means the governing board of a school district or the governing body of a charter school, as applicable.

(2) "Local educational agency" means a school district or charter school.

(3) "Pupil in foster care" has the same meaning as foster child, defined in subdivision (a) of Section 48853.5.

(4) "School" means a public school, including a charter school, that maintains any of grades 9 to 12, inclusive.

(5) "Unaccompanied youth" means an unaccompanied youth between 12 to 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)).

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*IMPORTANT 2023* SB 532 & Resources from Fresno County

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*IMPORTANT 2023* SB 532 & Resources from Fresno County

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SB 532 HS Coursework & Graduation Requirements

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New Legislation Provides Assistance to High Mobility High School Students

December 2022
Number 57

On September 30, 2022, Senate Bill (SB) 532 was enacted with the purpose of improving educational outcomes for certain "high mobility" high school students who transfer between schools. SB 532 seeks to provide efficient transfer procedures for these students. The bill assists students who are in foster care, homeless, recent immigrants, migrant students, former juvenile court school pupils, or from a military family.
Fifth Year Option for Transferring Students
Existing law provides the option of an exemption from all coursework and other requirements that are more than statewide course requirements for high school graduation, when mobile students transfer to new schools after their second year of high school.

SB 532 requires school districts to:

(1) offer an optional fifth year of high school to mobile students in order to complete statewide graduation course requirements; and

(2) consult with students and the students' educational rights holders regarding how enrolling in the fifth year of high school or accepting an exemption from the local educational agency's graduation coursework requirements, may potentially impact the student.
Transcript Requirements for Transferring Students
SB 532 also clarifies procedures that require a transferring student's prior school to forward the student's full and partial credits to the student's new school. This process prevents a transferring student from unnecessarily retaking a course. Specifically, SB 532 requires a transferring school to issue to the new school all full and partial credits and list them on the student's official transcript. The bill also requires that the new school accept and issue the credits forwarded by the transferring school. If the new school is aware that full or partial credits are not in the student's transcript, the new school must contact the transferring school within two business days. The transferring school must then issue the appropriate credits and provide all academic records of the credits to the new school, within two business days of the request.

The addition of these deadlines is intended to ensure transferring students are placed in the proper academic courses when entering a new school and that they do not miss opportunities for academic growth at their new school.
Expanded Educational Record for Students in Foster Care
Existing law establishes procedures for the transfer of foster care students between schools including the transfer of the student's educational records. SB 532 now requires the educational records of transferring foster care students to include a determination of days of enrollment or seat time, or both if applicable, and an official transcript with full and partial credits earned, or any measure of full or partial coursework being satisfactorily completed. This bill expands what constitutes a complete educational record for transferring students in foster care and assists in ensuring that students will get full credit for the coursework they completed at their prior school.

If you have any questions about SB 532, please contact the author of this Client News Brief or an attorney at one of our eight offices located statewide. You can also subscribe to our podcast, follow us on Facebook, Twitter and LinkedIn or download our mobile app.

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New Legislation Provides Assistance to High Mobility High School Students December 2022Number 57 On September 30, 2022, Senate Bill (SB) 532 was enacted with the purpose of improving educational outcomes for certain "high mobility" high school students who transfer between schools. SB 532 seeks to provide efficient transfer procedures for these students.

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New MCOE HS Graduation Requirements starting 21/22

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Setting up Course Sequences

Adding Courses to the Academic Plan

Parent/Student Access s

Academic Plan Approval

Importing Course Request

Overview

Navigate to Student Data > Scheduling > Academic Plan

Security Permissions ↑

Academic Plan (APC)

View Academic Plan
Lock and Unlock Courses
Send Parent Approval Requests
Add Courses, Sequences and Packets to the Academic Plan and Drag and Drop
Drop Courses

Academic Plan Course Sequences (CSQ)

Add Courses Sequences
Update Course Sequences
Add Course Sequences and Courses
Delete Course Sequences

Classes (SEC)

Read

View Current Classes

Transcript (HIS)

Read

View Past Classes

Course Request Sheet Table (CRQ)

Read, Update

Select Courses on the Update Academic Plan Course Options page

Data Alerts and Approvals (DAA)

Read, Insert

Send Parent Approval Requests

High School Graduation (HSG)

Read

Utilize the Graduation/College Readiness Dashboard

Academic Plan (APC)

View Academic Plan
Lock and Unlock Courses
Approve Academic Plan Requests
Add Courses, Sequences and Packets to the Academic Plan and Drag and Drop
Drop Courses

Data Alerts and Approvals (DAA)

Read, Insert

Approve Academic Plan Requests

The Academic Plan page ↑

Counselors and Teachers can enter courses individually or multiple courses may be added at one time by utilizing Course Request Packets or Course Sequences. Students and Parents also have the ability to submit modifications to their Academic Plan when enabled in Portal Options. Changes submitted by Parents and Students require approval by the Counselor before being added to the plan.

Note: Only courses the student has passed show up on the Plan with the Green 'Transcript' code.

Clicking on 'Show Legend' displays the color codes

The Show all grade levels checkbox shows/hides the next/previous grade levels.

The Show changes by Student/Parent checkbox show scourses the Parent has Added or Deleted from the Academic Plan that need approval by the Counselor.

When this option is checked, two additional color-coding keys appear to identify the changes

The Select All Changes checkbox is used by the Counselor to Select all Parent submitted changes for Approval or Rejection.

On the Academic Plan page, separate tabs display the High School Graduation, UC, and CSU Requirement Views. Clicking on each tab changes the view. A Credits Needed/Required column is also displayed. This displays credits that are still needed after accounting for credits from the student's currently scheduled classes, transcript, and from the academic plan.

The Term headings for each grade level are defined by the terms in School Info > School Options.

Academic Plan Courses are applied to the Plan based on the Terms defined in the Course.

Note: Before beginning to use Academic Plan, please verify that terms are set up properly on the Transcript Definitions page Terms tab. In a K-12 District, the Terms and Transcript Terms should be similar between Middle and High Schools. If a Middle School uses Quarters, for example, and in the Transcript Definition they use Terms 1-4, the High School needs to have Terms 1-4 mapped. The same is true for schools in a High School District. All the terms used at different schools must be mapped at each school for the Academic Plan to show properly as Students move between schools. It is important that Semester Headings and State Term Codes be mapped accurately. Additionally, Courses need to have the correct Subject, Department, Credits and Term, and Sections need to have the correct Term. For Middles Schools using the Academic Plan, courses are normally tagged only by Department rather than Subject, unless the course counts toward Graduation Requirements.

Graduation Requirements ↑

The Credits Needed in the Academic Plan pull from the Graduation Requirements page. Each school can set up their own 9-12 requirements or they can be configured at the District. If there are no Graduation Requirements set up at a school, the Academic Plan page pulls from the District (SC 0). For a 7-year Academic Plan, the Middle School would also have to set up the same Graduation Requirements or use District Requirements. This has the advantage of showing any courses taken in the 8th grade that count toward Graduation Requirements.

Setting up Course Sequences ↑

Navigate to Scheduling Process > Configurations > Academic Plan Course Sequences

Note: The following configuration and functionality information applies to both a 4-year Academic Plan and a 7-year plan. For a Middle School to use the Academic Plan feature, they would need to create their own Course Sequences and Course Request Packets appropriate to the 6-8th grades.

Default Year is the Year in the Sequence ie 1st Year, 2d Year, 3d Year.

For example, at a High School, an English 9-12 College Prep course sequence can be created containing four years of English and complimentary courses taken concurrently. In the example below, the Student takes a Year-long course and two Semester courses in the 1st Year of the Sequence.

Once the Sequence is created, these courses can be added to individual Student Academic Plans. An unlimited number of Course Sequences can be created. These same steps would be followed at a Middle School.

Adding Courses to the Academic Plan ↑

There are three ways to add Courses to a Plan. Courses may be added Individually, by Multi-year (Course Sequences), or by Grade (Course Request Packets). The Academic Plan assumes students have current courses and only applies Courses, Sequences and Packets for the next Grade level. Depending on your Summer School setup, it is usually part of the current year so Courses cannot be added.

To add a single course to the academic plan, select the individual course from the Course drop-down, and click Add To Plan.

To add courses from Course Request Packets, click the Grade button. Select a Packet to add for each grade level, then click Apply the Selection to apply the courses to the plan. Multiple Packets can be chosen. Only packets applicable to the Student's next grade level are displayed.

For Middle Schools, Course Request Packets are shown from the school defined in Next School (STU.NS). For an 8th Grader in a K-12 District, the 9-12 Course Requests Packets from the High School defined in Next Schoo l are shown.

Courses may be deleted from the plan by hovering over the course in the grid and clicking the Trash Can icon.

Drag and Drop Courses ↑

Once courses are placed on the Academic Plan, they may be moved around and Courses and Subject Areas may be locked to prevent changes by unauthorized users. When hovering over a Course that can be moved, the pointer changes to a hand.

To move a Course, click and hold the tile and drag it up to the Grade Leve l heading that matches the Course term - Quarter, Semester or Year Long. All the available Term Headings darken when you start dragging the course. When the course is held over the desired Term heading, the Term highlights in blue and can be dropped on the column. The Course appears in the proper column aligned with the Subject Area. Courses need to be unlocked to be moved.

Moving a Year Long English Course from 11th Grade to 12th Grade:

When a course is moved, the existing APC record is deleted and a new record is created.

Any changes made to delete or add Courses are automatically logged to the Academic Plan Log (APL) table for reference. This table can be queried to view this information.

Clicking on the Lock/Unlock icon prevents a Course from being moved by unauthorized users.

Clicking on the Lock/Unlock icon for the Subject Area locks all Courses currently in the Subject Area. However, new courses can be added to that Subject Area by users with the appropriate permissions.

When Parents and Students log in to the Portal, they can see which courses have been locked and are not able to change them.

Parent/Student Access ↑

In addition to the date ranges, two check boxes can be set to allow Parents and Students to add Multi-Year Course Sequences and Course Request Packets to their plan.

Academic Plan Approval ↑

Counselor Approval

Once the Parent or Student submits their plan, it is available for Counselor review. The Academic Plan Status Summary widget is available to Counselors on the Home page. This displays any pending or approved submissions which the Counselor should review.

NOTE: When a new Scheduling editing window is opened in Portal Options under Scheduling > Date Ranges for Allowing Stu/Parent Updates to Update Individualized Academic Plan, the 'Approved' plans move to 'No Action' for the new window, as each new editing window starts a new approval process.

The widget shows total count to the Counselor of the following:

Approved - These plans have had changes made by the Parent or Student, and have been approved by the Counselor.

Pending Submission - The Student or Parent has made some changes to the Academic Plan, however, they did not click the Submit to Counselor button

Pending Approval - The Student or Parent has made some changes, and clicked the Submit to Counselor button.

No Action - These plans do not require any action by the Counselor. They were most likely plans manually entered by the Counselor, or they are Students who do not have an academic plan.

The Counselor can click on a number, and it runs a KEEP query to limit viewing to just those students and take the them to the Academic Plan page where the Counselor can approve each plan.

Once the Counselor approves the Plan, the Plan status becomes "Approved" and the new courses change color to dark blue.

Parent Approval

Parent Approval of the Academic Plan can be requested by using the 'Send Request for Parent Approval' button on the Academic Plan page.

The Parents receive a notification in the Parent Portal that links to the Academic Plan page. They can review the Plan and respond to the Alert.

Clicking on the Alert takes the Parent to the Academic Plan page where they can approve or disapprove of the Plan. They may add any comments. If they Decline the Plan, they are required to give a reason.

After the Parent has responded, clicking on the Notification Bell shows the response and status.

The Parent's response can be viewed on the 'My Action Alerts' tab of the Review Alerts page in the Alert Hub.

The APC table ↑

The TRN and TR S fields are used when Parents/Students submit Academic Plan changes through the Portal. Any Counselor changes leave these fields blank.

TRN records what the Parent/Student wants to do with a particular class: Add or Drop

TRS records the Status of the Portal Request: Pending Approval, Denied, Approved

Here the Parent has submitted to Drop some English Courses and Add a Spanish Course. The Status in the upper right is 'Pending Approval'. Note the codes in SQL for these courses. The D to Drop some courses and the A to Add a course. The P is Pending Approval for each request. We have checked one of the English course Drop requests and disapproved the Drop by clicking on Reject the Selected Changes.

Here is the result. The English class stays on the Plan and the TRN (Portal request) of D(rop) this class gets a code of R because we Rejected the request.

I accepted all the other changes and this is the result in SQL. All the rest get a TRS of A(pproved) for the TRN's of D(rop) and A(dd) for each course change submitted.

Querying the TRS field can show if there are any Pending approvals. Also, the Counselor Dashboard shows the changes that have not yet been submitted by the Parent/Student, the changes submitted and the ones Approved.

The APL Table ↑

When a Parent/Student makes a change to their Plan through the Parent Portal, this is what happens behind the scenes.

The change is made but not yet submitted:

When the change is submitted it is Pending Approval for the Portal:

And the Counselor sees the submission:

When the Counselor approves the changes:

There is now a Drop Date and Time (ED,ET) for the Submission and APC.TRS is now A for Approved.

And User action information on the Submission:

Importing Course Requests ↑

Navigate to Scheduling Process > Functions > Import Course Requests from Academic Plan.

Options for filtering the Students' Course Requests are available, including Term and Grade level, as well as including inactive students. Choose the Terms, Locations and Students to be imported. The Locations refers to schools other than the Home school where the student has chosen to take a course. If other schools are included, they are imported along with the Students' home school requests. If there are no course requests at other Locations, leave this blank.

Change Students in the Following Grades and Additional Options can be used to limit the Student requests imported.

Limit by Student Group with Query opens a Query window where a KEEP statement can be used.

Delete Existing Course Requests? allows the process to be run again with updated Requests without creating duplicates.

At the bottom of the page, the last time the Import process was run is shown.

Once the list of student course requests looks correct, click Update SSS to create the Course Request records.

There is an 'Updating...' message while the process is running. When the process is completed the User receives an email notification indicating the number of records updated. It is not necessary to stay on this page while the process runs.

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Setting up Course Sequences Adding Courses to the Academic Plan Parent/Student Access s Academic Plan Approval Importing Course Request Navigate to Student Data > Scheduling > Academic Plan Academic Plan (APC) View Academic PlanLock and Unlock CoursesSend Parent Approval RequestsAdd Courses, Sequences and Packets to the Academic Plan and Drag

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AB 181 -Special Ed and Independent Study

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AB 181 -Special Ed and Independent Study

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AB 181: Special Education and Independent Study - Laws, Regulations, & Policies (CA Dept of Education)

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Letter outlining some notable changes related to special education and independent study enacted within Assembly Bill (AB) 181.

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Homeless Student - Resources of Laws and Legislation from Fresno COE

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Homeless Student - Resources of Laws and Legislation from Fresno COE

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Homeless Education Legislation & Laws – iPlan Education Resource Guide

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CA AB 1806 - California Homeless Education and Technical Assistance Center

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CA AB 1806 - California Homeless Education and Technical Assistance Center

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AB 2306- Juvenile Court Enrollment Exemptions for Graduation

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AB 2306- Juvenile Court Enrollment Exemptions for Graduation

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AB2306:v91#DOCUMENT

48645.3.

(a) Juvenile court schools shall be conducted in a manner as shall be prescribed by the county board of education to best accomplish the provisions of Section 48645. The minimum schoolday shall be 240 minutes. Minimum schooldays shall be calculated on the basis of the average number of minutes of attendance during not more than 10 consecutive days in which classes are conducted. The minimum schoolday for pupils in attendance in approved vocational education programs, work programs prescribed by the probation department pursuant to Section 883 of the Welfare and Institutions Code, and work experience programs shall be 180 minutes, which shall be calculated on the basis of the average number of minutes of attendance during not more than 10 consecutive days in which classes are conducted. The county board of education shall adopt and enforce a course of study and evaluate its program in accordance with Sections 51040, 51041, 51050, and 51054 and the provisions of Article 3 (commencing with Section 51220) of Chapter 2 of Part 28, except subdivision (c) of Section 51220.

(b) Juvenile court schools shall not be closed on any weekday of the calendar year, except those weekdays adopted by the county board of education as school holidays or set aside by the county board of education for inservice purposes. However, the county board of education may close juvenile court schools when it deems the closing is necessary to accommodate contingencies.

(c) (1) The county board of education may adopt and enforce a course of study that enhances instruction in mathematics and English language arts for pupils attending juvenile court schools, as determined by statewide assessments or objective local evaluations and assessments as approved by the county superintendent of schools.

(2) The enhanced course of study adopted pursuant to paragraph (1) shall meet the standards adopted pursuant to Section 60605.8, as appropriate, and shall be tailored to meet the needs of the individual pupil to increase the pupil's academic literacy and reading fluency.

(d) It is the intent of the Legislature that pupils in juvenile court schools have a rigorous curriculum that includes a course of study preparing them for high school graduation and career entry and fulfilling the requirements for admission to the University of California and the California State University.

48645.5.

(a) Each public school district and county office of education shall accept for credit full or partial coursework satisfactorily completed by a pupil while attending a public school, juvenile court school, or nonpublic, nonsectarian school or agency. The coursework shall be transferred by means of the standard state transcript. If a pupil completes the graduation requirements of his or her school district of residence while being detained, the school district of residence shall issue to the pupil a diploma from the school the pupil last attended before detention or, in the alternative, the county superintendent of schools may issue the diploma.

(b) A pupil shall not be denied enrollment or readmission to a public school solely on the basis that he or she has had contact with the juvenile justice system, including, but not limited to:

(2) Adjudication by a juvenile court.

(3) Formal or informal supervision by a probation officer.

(4) Detention for any length of time in a juvenile facility or enrollment in a juvenile court school.

(c) Pursuant to subparagraph (B) of paragraph (8) of subdivision (f) of Section 48853.5, a pupil who has had contact with the juvenile justice system shall be immediately enrolled in a public school.

(d) If a pupil completes the statewide coursework requirements for graduation specified in Section 51225.3 while attending a juvenile court school, the county office of education shall issue to the pupil a diploma of graduation and shall not require the pupil to complete coursework or other requirements that are in addition to the statewide coursework requirements.

51225.1.

(a) Notwithstanding any other law, a school district shall exempt a pupil in foster care, as defined in Section 51225.2, a pupil who is a homeless child or youth, as defined in Section 11434a(2) of Title 42 of the United States Code, or a former juvenile court school pupil, as defined in Section 51225.2, who transfers between schools any time after the completion of the pupil's second year of high school from all coursework and other requirements adopted by the governing board of the school district that are in addition to the statewide coursework requirements specified in Section 51225.3, unless the school district makes a finding that the pupil is reasonably able to complete the school district's graduation requirements in time to graduate from high school by the end of the pupil's fourth year of high school.

(b) If the school district determines that the pupil in foster care, the pupil who is a homeless child or youth, or the former juvenile court school pupil is reasonably able to complete the school district's graduation requirements within the pupil's fifth year of high school, the school district shall do all of the following:

(1) Inform the pupil of his or her option to remain in school for a fifth year to complete the school district's graduation requirements.

(2) Inform the pupil, and the person holding the right to make educational decisions for the pupil, about how remaining in school for a fifth year to complete the school district's graduation requirements will affect the pupil's ability to gain admission to a postsecondary educational institution.

(3) Provide information to the pupil about transfer opportunities available through the California Community Colleges.

(4) Permit the pupil to stay in school for a fifth year to complete the school district's graduation requirements upon agreement with the pupil, if the pupil is 18 years of age or older, or, if the pupil is under 18 years of age, upon agreement with the person holding the right to make educational decisions for the pupil.

(c) To determine whether a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil is in the third or fourth year of high school, either the number of credits the pupil has earned to the date of transfer or the length of the pupil's school enrollment may be used, whichever will qualify the pupil for the exemption.

(d) (1) (A) Within 30 calendar days of the date that a pupil in foster care who may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the school district shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the pupil's social worker or probation officer of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the school district fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the termination of the court's jurisdiction over the pupil, if the pupil otherwise qualifies for the exemption pursuant to this section.

(2) (A) Within 30 calendar days of the date that a pupil who is a homeless child or youth may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the school district shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the local educational agency liaison for homeless children and youth designated pursuant to Section 11432(g)(1)(J)(ii) of Title 42 of the United States Code, of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the school district fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after the pupil is no longer a homeless child or youth, if the pupil otherwise qualifies for the exemption pursuant to this section.

(3) (A) Within 30 calendar days of the date that a former juvenile court school pupil may qualify for the exemption from local graduation requirements pursuant to this section transfers into a school, the school district shall notify the pupil, the person holding the right to make educational decisions for the pupil, and the pupil's social worker or probation officer of the availability of the exemption and whether the pupil qualifies for an exemption.

(B) If the school district fails to provide timely notice pursuant to subparagraph (A), the pupil described in subparagraph (A) shall be eligible for the exemption from local graduation requirements pursuant to this section once notified, even if that notification occurs after termination of the court's jurisdiction over the pupil, if the pupil otherwise qualifies for the exemption pursuant to this section.

(e) If a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil is exempted from local graduation requirements pursuant to this section and completes the statewide coursework requirements specified in Section 51225.3 before the end of his or her fourth year of high school and that pupil would otherwise be entitled to remain in attendance at the school, a school or school district shall not require or request that the pupil graduate before the end of his or her fourth year of high school.

(f) If a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil is exempted from local graduation requirements pursuant to this section, the school district shall notify the pupil and the person holding the right to make educational decisions for the pupil how any of the requirements that are waived will affect the pupil's ability to gain admission to a postsecondary educational institution and shall provide information about transfer opportunities available through the California Community Colleges.

(g) A pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil who is eligible for the exemption from local graduation requirements pursuant to this section and would otherwise be entitled to remain in attendance at the school shall not be required to accept the exemption or be denied enrollment in, or the ability to complete, courses for which he or she is otherwise eligible, including courses necessary to attend an institution of higher education, regardless of whether those courses are required for statewide graduation requirements.

(h) If a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil is not exempted from local graduation requirements or has previously declined the exemption pursuant to this section, a school district shall exempt the pupil at any time if an exemption is requested by the pupil and the pupil qualifies for the exemption.

(i) If a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil is exempted from local graduation requirements pursuant to this section, a school district shall not revoke the exemption.

(j) (1) If a pupil in foster care is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the termination of the court's jurisdiction over the pupil while he or she is enrolled in school or if the pupil transfers to another school or school district.

(2) If a pupil who is a homeless child or youth is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the pupil is no longer a homeless child or youth while he or she is enrolled in school or if the pupil transfers to another school or school district.

(3) If a former juvenile court school pupil is exempted from local graduation requirements pursuant to this section, the exemption shall continue to apply after the termination of the court's jurisdiction over the pupil while he or she is enrolled in school or if the pupil transfers to another school or school district.

(k) A school district shall not require or request a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil to transfer schools in order to qualify the pupil for an exemption pursuant to this section.

(l) (1) A pupil in foster care, the person holding the right to make educational decisions for the pupil, the pupil's social worker, or the pupil's probation officer shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(2) A pupil who is a homeless child or youth, the person holding the right to make educational decisions for the pupil, or the local educational agency liaison for homeless children and youth designated pursuant to Section 11432(g)(1)(J)(ii) of Title 42 of the United States Code, shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(3) A former juvenile court school pupil, the person holding the right to make educational decisions for the pupil, the pupil's social worker, or the pupil's probation officer shall not request a transfer solely to qualify the pupil for an exemption pursuant to this section.

(m) (1) A complaint of noncompliance with the requirements of this section may be filed with the local educational agency under the Uniform Complaint Procedures set forth in Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations.

(2) A complainant not satisfied with the decision of a local educational agency may appeal the decision to the department pursuant to Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations and shall receive a written decision regarding the appeal within 60 days of the department's receipt of the appeal.

(3) If a local educational agency finds merit in a complaint, or the Superintendent finds merit in an appeal, the local educational agency shall provide a remedy to the affected pupil.

(4) Information regarding the requirements of this section shall be included in the annual notification distributed to, among others, pupils, parents or guardians of pupils, employees, and other interested parties pursuant to Section 4622 of Title 5 of the California Code of Regulations.

51225.2.

(a) For purposes of this section, the following definitions apply:

(1) "Pupil in foster care" means a child who has been removed from his or her home pursuant to Section 309 of the Welfare and Institutions Code, is the subject of a petition filed under Section 300 or 602 of the Welfare and Institutions Code, or has been removed from his or her home and is the subject of a petition filed under Section 300 or 602 of the Welfare and Institutions Code.

(2) "Pupil who is a homeless child or youth" means a pupil who meets the definition of "homeless child or youth" in Section 11434a(2) of Title 42 of the United States Code.

(3) "Former juvenile court school pupil" means a pupil who, upon completion of the pupil's second year of high school, transfers to a school district, excluding a school district operated by the Division of Juvenile Justice of the Department of Corrections and Rehabilitation, from a juvenile court school.

(b) Notwithstanding any other law, a school district and county office of education shall accept coursework satisfactorily completed by a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil while attending another public school, a juvenile court school, or a nonpublic, nonsectarian school or agency even if the pupil did not complete the entire course and shall issue that pupil full or partial credit for the coursework completed.

(c) The credits accepted pursuant to subdivision (b) shall be applied to the same or equivalent course, if applicable, as the coursework completed in the prior public school, juvenile court school, or nonpublic, nonsectarian school or agency.

(d) A school district or county office of education shall not require a pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil to retake a course if the pupil has satisfactorily completed the entire course in a public school, a juvenile court school, or a nonpublic, nonsectarian school or agency. If the pupil did not complete the entire course, the school district or county office of education shall not require the pupil to retake the portion of the course the pupil completed unless the school district or county office of education, in consultation with the holder of educational rights for the pupil, finds that the pupil is reasonably able to complete the requirements in time to graduate from high school. When partial credit is awarded in a particular course, the pupil in foster care, the pupil who is a homeless child or youth, or the former juvenile court school pupil shall be enrolled in the same or equivalent course, if applicable, so that the pupil may continue and complete the entire course.

(e) A pupil in foster care, a pupil who is a homeless child or youth, or a former juvenile court school pupil shall not be prevented from retaking or taking a course to meet the eligibility requirements for admission to the California State University or the University of California.

(f) (1) A complaint of noncompliance with the requirements of this section may be filed with the local educational agency under the Uniform Complaint Procedures set forth in Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations.

(2) A complainant not satisfied with the decision of a local educational agency may appeal the decision to the department pursuant to Chapter 5.1 (commencing with Section 4600) of Division 1 of Title 5 of the California Code of Regulations and shall receive a written decision regarding the appeal within 60 days of the department's receipt of the appeal.

(3) If a local educational agency finds merit in a complaint, or the Superintendent finds merit in an appeal, the local educational agency shall provide a remedy to the affected pupil.

(4) Information regarding the requirements of this section shall be included in the annual notification distributed to, among others, pupils, parents or guardians of pupils, employees, and other interested parties pursuant to Section 4622 of Title 5 of the California Code of Regulations.

SEC. 5.

If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.

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AB2306:v91#DOCUMENT 48645.3. (a) Juvenile court schools shall be conducted in a manner as shall be prescribed by the county board of education to best accomplish the provisions of Section 48645. The minimum schoolday shall be 240 minutes.

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For Foster Youth: CALIFORNIA’S PARTIAL CREDIT MODEL POLICY

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For Foster Youth: CALIFORNIA’S PARTIAL CREDIT MODEL POLICY

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Class of 2023 Cal Grant Opt-Out Requirement

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Class of 2023 Cal Grant Opt-Out Requirement

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AB 469 FAFSA/CADAA Completion Requirement and Opt-Out Form

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AB 469 FAFSA/CADAA Completion Requirement and Opt-Out Form

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On July 1, 2021 Governor Gavin Newsom signed Assembly Bill (AB) 104 (Gonzalez) that contained an urgency clause, which take effect immediately.

AB 104 Summary

Section 1: Student Retention

A student is eligible for retention if enrolled in grades K-11, in the 2020-21 school year and received deficient grades for at least one-half of their courses.

The retention provisions of AB 104 do not apply to students who were in 12th grade in the 2020-21 school year.

The family of an eligible student must submit a written request to their local education agency (LEA) to retain their child in the same grade for the 2021-22 school year. Upon receiving the request, the LEA shall offer the family a consultation with the parent, student, administrator and teacher(s).

The consultation must occur within 30 calendar days of receiving the written request and must include:

Discussion of all available learning recovery options, including access to prior semester courses the student received a D or F letter grade, or some other form of credit recovery.

Consideration of the student's academic data and any other information relevant to whether retention is in the student's best interests, academically and socially.

Discussion about research on the effects of student retention and the types of interventions and supports that are beneficial.

The retention decision must be consistent with an eligible student's individualized education program.

The LEA shall notify a parent with the final determination of the decision regarding the student's retention within 10 calendar days of the consultation.

Section 2: Pass/No Pass Grades

Families of students enrolled in high school in the 2020-21 school year may apply to have a letter grade changed to a Pass or No Pass (P/NP) grade.

Grade changes must not negatively affect a student's grade point average.

The California State University shall, and private postsecondary educational institutions and the University of California are encouraged to:
Accept for admission purposes, and without prejudice, a transcript with a P/NP grade instead of a letter grade for any coursework for an applicant who had enrolled in a high school in the state during any school year from the 2020-21 to 2023-24, inclusive.

The California Department of Education (CDE) must post a list of all postsecondary educational institutions within the state that have indicated they will accept P/NP grades.

The CDE, within 15 calendar days of the operative date of AB 104, will post a Grade Change Application (PDF) template for use by LEAs.

Within 15 days of CDE posting the application template, LEAs serving high school students must post on its website and provide written notice to students and families of the grade change option.

The notice must include:

The link to the grade change request application.

A list of postsecondary educational institutions that accept P/NP grades.

A statement informing families of some postsecondary educational institutions, including those from other states, may not accept a P/NP grade.

Families have 15 calendar days from when LEAs provide written notice and post on its website the option to submit a grade change application.

LEAs have 15 days from receipt of the grade change application to update a transcript and notify a student and family of the grade changes.

Section 3: Local Graduation Requirements Exemption

LEAs must exempt students enrolled in their third or fourth year of high school in 2020-21 and who are not on track to graduate in four years from all coursework and other requirements adopted by the governing body that is in addition to the California Minimum High School Graduation Requirements, Education Code Section 51225.3.

LEAs must provide these students the opportunity to complete the California Minimum High School Graduation Requirements to earn a high school diploma. This opportunity may include, but is not limited to, completion of the courses through a fifth year of instruction, credit recovery, or other opportunity to ensure students graduate. This exempts students from completing the additional LEA adopted high school graduation requirements.

Questions: High School Innovation and Initiatives Office | 916-319-0893

Last Reviewed: Tuesday, August 17, 2021

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On July 1, 2021 Governor Gavin Newsom signed Assembly Bill (AB) 104 (Gonzalez) that contained an urgency clause, which take effect immediately. A student is eligible for retention if enrolled in grades K-11, in the 2020-21 school year and received deficient grades for at least one-half of their courses.

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California State Graduation Requirements_ Considerations for Students with Disabilities 03-21-25.pdf