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Checklist for creating your individual study path

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Checklist for creating your individual study path

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1. Transcript of records

2. Study progress regulations

3. Threshold system

4. Re-enrol

5. Combined enrolment

6. Enrolment requirements

7. Study load

8. Class schedules

9. Exception form

10. Course registration

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Get started on your own using this online tool.

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The new academic year is just around the corner. This means you need to get your administration for 2026-2027 in order. This step-by-step plan will help you get started.

Here are the two main things you need to do:

Re-enrol for 2026-2027 (you will receive an email)

Register for your courses in your student self-service

Are you in an individual study path where you combine courses from different years?

1. Start by reviewing the steps and corresponding links on this Padlet.

2. Do you still need additional study track guidance afterwards? Then drop by during one of our online or on-campus walk-in sessions.

Register for the walk-in sessions

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Exam results

Before you can start the new academic year, you need to know under which circumstances and conditions you can do so.

On July 3th or September 11, you will receive/have received an email stating that you can download your transcript of records via your Student Self Service. Make sure to carefully check your proclamation code(s). If you had a combined enrolment or are subject to a threshold, you will receive two transcript of records.

The proclamation code is the only official decision of the examination board and can be found by clicking on ‘Print transcript of records’.

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How to view and download your transcript of records? And what does your proclamation code mean? Are your results rounded? And what if you fail?

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Moving to BA3? Confirm your choice of specialization.

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Moving to BA3? Confirm your choice of specialization.

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Or combining BA2 with BA3 courses? Do not forget to indicate your choice of specialization. Click on your programme and follow the steps: Elective courses and forms | Vrije Universiteit Brussel

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Questions? Contact your study path counsellor

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Questions? Contact your study path counsellor

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Contact

Participate in one of our group sessions. You can register for them here.

Just a short question? Drop a message via Teams Chat during the open time slots

E-mail: studypath.es@vub.be (mention your programme and student number!)

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Study progress regulations

Every VUB student must comply with certain study progress regulations to avoid binding conditions or a refusal to re-enrol.

Does your transcript of records indicates that you have binding conditions?

Then make sure to complete this reflection tool!

Binding Conditions 1: This means that if you re-enrol in the same program, you must obtain at least 75% of the credits you take. In addition, you must pass any courses you are taking for the third time. If you fail to do so, the examination board will deny your enrolment in the same program for the 2027-2028 academic year.

Example: If you take 60 credits in 2026-2027, you must obtain at least 45 credits (75%) and pass the courses you are taking for the third time.

Binding Conditions 3: This means that if you re-enrol in the same program, you must pass the courses you have already taken twice (usually four exam opportunities) and for which you have not yet earned a credit or a tolerated fail.

Example: If you did not pass a course in 2024-2025 and 2025-2026, you will need to pass that course in 2026-2027 (exam opportunity 5 or 6) to meet your binding conditions.

Take your binding conditions into account when creating your study path.

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Threshold system

Important Information:

First-year bachelor students must pass all courses from their initial enrolment within two academic years.

If this threshold is not met, the program cannot be continued in Flanders.

This applies to all students who started a bachelor's degree from the 2023-2024 academic year onward.

Check your transcript of records:

On your transcript of records (see 1), you will find your threshold decision if you are subject to the threshold:

Threshold achieved? Well done!

Threshold yet to be achieved? This means you must pass the courses included in your threshold package in 2026-2027. Keep this in mind when creating your study track.

Check your threshold and threshold Package:

1. Log in to Student SelfService with your VUB email address.

2. Click on the 'Study Overview' tile.

3. On the left side, click on 'Threshold' to view your threshold package, results, and threshold year.

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Re-enrol

On July 3th or September 11th, after the deliberation, you will receive a re-enrolment email from the student administration. Follow the instructions in the email to enrol for the academic year 2026-2027.

Note: The deadline to re-enrol is October 8. The deadline to enrol in a new programme is 23 September (with a Belgian diploma).

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Combined enrolment

A combined enrolment means that you are taking courses from the bachelor's or preparatory program along with courses from the master's program. Review the conditions and administrative steps here.

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6. Enrolment requirements                                                

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6. Enrolment requirements                                                

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Enrolment requirements

To take a course, you may need to meet certain enrolment requirements. These requirements are referred to as pre- or corequisites.

At VUB, we have four types of enrolment requirements:

Binding prerequisite

Advisory prerequisite

Binding corequisite

Advisory corequisite

You can find the specific enrolment requirements for your program and their meanings here.

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7. Study load                                                                                

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7. Study load                                                                                

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Carefully consider your study load and choose a feasible and realistic study package. Take the following factors into account:

Do you have binding conditions? Do you still need to meet your threshold?

Do you have hobbies? How intensive are they?

Are you working as a student or doing a lot of student work?

How is your health?

Some guidelines:

60 credits: This is the normal study load for one academic year for a full-time student. This corresponds to about 40 hours of study per week: attending classes, group projects, preparing papers, reading, summarizing, etc. This is also the maximum number of credits you can take if you have binding conditions (BVW1) in the bachelor’s program.

27 credits: This is the minimum required to qualify for the growth package (child benefits) and possible scholarships.

54 credits: This is the minimum if you have a VUB student accommodation.

72 credits: This is the maximum number of credits you can take per academic year.

If you are a non-EEA student residing in Belgium on a student visa, you need to be registered for at least 54 credits each year. In your graduation year you need to be registered for at least 25 credits. For further questions, please contact IRMO via irmo@vub.be.

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Class schedules

To create your individual study path, you will need both the enrolment requirements schedule (see step 6) and the timetables.

Consider the following points:

Avoid overlap

Prioritize courses from the lower year

Aim for balance in your semesters

Vary the types of courses and exams: strike a good balance between theoretical and practical courses and consider the number of exams per exam period

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Study path exceptions

Do you want to:

Override blocking enrolment requirements (prerequisites)?

Register for or withdraw from courses after the deadlines of October 8 and February 28?

Register for more than 60 credits?

Withdraw from compulsory courses for which you did not earn credit last academic year?

You can find all the information and the online form to request an exception via this link. The dean will review the requests, and you will receive an email with the decision.

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We wish you a nice start of the new academic year!

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We wish you a nice start of the new academic year!

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Course registration

The evening after your re-enrolment, you will be automatically registered for the compulsory courses you took in 2025-2026 for which you did not receive credit or a tolerated fail. We expect you to enrol in these courses, and you cannot withdraw from them.

You must register for the other courses yourself.

Note: If you are a non-EEA student residing in Belgium with a student visa, you have to register at least 54 credits at the start of the academic year.

Deadlines:

First semester and annual courses: October 8, 2026

Second semester courses: February 28, 2027

How to register for courses:

Follow the step-by-step guide for correct registration.

View the most common mistakes here.

Need help? Contact the helpdesk.

Note: Course registration is your responsibility. Missed the deadline? Request an exception via step 9.

Experiencing technical problems and going to miss the deadline? Email us at studietraject.es@vub.be

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How to register courses, drop classes or request exemptions? Find all information and deadlines here.