# data[].attributes.body
Dealing with several listed hotels to obtain conference hall quotation for booking the Asean Meeting to be held in 17 until 20 February 2025 by calling for enquiries. Prepare the necessary important documents and slides to be used at the meeting.

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I arrived at the company and reported for duty which is BPSM on the 45th floor at 8.00 a.m. I need to fill in the form as one of the workers registered here given by En. Sheikh Muhammad Hazwan Bin S.A. Tajuddin and also know the ethics that need to be followed while working here. Then, I received brief instruction from En. Sheikh Muhammad Hazwan Bin S.A. Tajuddin regarding work, tasks, and time management before being sent to the assigned department and was sent to the assigned department which is BPEN on the 26th floor by En. Sheikh Muhammad Hazwan Bin S.A. Tajuddin. Then, I was introduced to all the teams in the BPEN by Pn. Nur Izzati Sorfina Binti Johari. After that, Pn. Nur Fatin Nabilah Binti Ghani took over and told about the organisation chart found in the BPEN. Next, I was given the task of recording the document received into the system using IDOF.

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After completing KEWPA-7, I need to re-enter all the data into KEWPA-11, that is by re-entering the data that only has the PSUKP registration number written on the movable assets according to the position and room of all supervisors and staff in BPEN. It merely needs to be input in KEWPA-7 if there isn't a PSUKP registration number. This is because to get an evaluation from the SUK audit party that will come according to the date that has been set.

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I arrived at the office at 8:00 a.m. After that, I resumed the task of recording the documents received into the system using IDOF. In addition, I learnt how to laminate paper and operate a photocopier and related. Once completed, I was given the task of sorting payment vouchers according to cheque numbers and separating them according to the departments listed.

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I learned how to make encloser files which is to stamp the documents in the file given by Pn. Farah Hanim Binti Ahmad Sayuti. Then I always have to make sure that the letters received into the system use IDOF.

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Pn. Nur Fatin Nabilah Binti Ghani gave the task to contact the coordinating officers in the Penang state departments and agencies involved in the 'Program Madani Rakyat Zon Utara 2024' to submit details of the exhibition, services and products. Among the departments I contacted were the Pineapple Board and the Farmers' Association. I was also asked to participate in the meeting in order to learn about the Prime Minister's attendance at the breaking the fast ceremony on 5/4/2024 at the Meeting Room, 26th Floor, KOMTAR.

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Record incoming and outgoing letters of the department into the encloser files. Involved in mutual cooperation in conjunction with preparations for Eid Al Mubarak. Help the officer do the daily work of the office such as sorting documents by category in the files .

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Assisting Pn. Siti Nurul Aisyah Binti Nasser by retyping documents in Microsoft Office to help Pn. Junaidah Binti Jamil bring slide into the meeting. Helping staff of department with their regular office tasks as prepare supporting documents. For the preparation Eid Al Mubarak, all the staffs work together to decorate the office to make us more enjoy the celebration.

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Assisting Pn. Nur Izzati Sorfina Binti Johari recording the documents received into the system using IDOF. Helping staff of department with their regular office tasks as prepare supporting documents. For the preparation Eid Al Mubarak, all the staffs work together to decorate the office to make us more enjoy the celebration.

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Public Holiday : Eid Al Mubarak

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Public Holiday : Eid Al Mubarak

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Assists Pn. Farah Hanim Binti Ahmad Sayuti reviewing and organizing the 2023 and 2024 of Request Notes/LO letters according to the date and month that will be included in the folder provided so that each LO given is not dropped anywhere. Other than that, helping other staff to complete daily tasks while waiting for supervisors to assign new assignments such as sorting some documents in the files.

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Absent with Permission : Due unavoidable family matters

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Tasked by the supervisor, Pn. Noraini Binti Haron, to enter the latest documents into the file. Participate in a meeting related to the 'Program Madani Rakyat Zon Utara 2024' on the 31st floor, KOMTAR which will be held on 3/5/2024 until 5/5/2024. Prepare letters of invitation to the meeting to the state departments and agencies involved. Createing goggle docs form for departments and agencies to fill in information related to program details.

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Helping other staff to review the list of those who passed receiving treatment subsidies. Asked to call the vendors who will be involved in the 'Program Madani Rakyat Zon Utara 2024' and the protocol unit to give souvenier that will be given. Participate in a meeting related to the 'Program Madani Rakyat 2024' on the 31st floor, KOMTAR in more depth which will take place on 3/5/2024 until 5/5/2024.

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Prepare meeting invitation letters to all departments and state agencies involved for the 'Program Madani Rakyat Zon Utara 2024' and be the secretary to communicate about the program until the program date program is held on May 3 - 5, 2024. Helping other staff department to prepare supporting documents to bring the slide in the meeting.

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Participated in a meeting with the state departments and agencies involved in the 'Program Madani Rakyat Zon Utara 2024' at 10:00 am to 12:30 pm chaired by Pn. Noraini Binti Haron at the BPEN Meeting Room on the 26th Floor, KOMTAR. I assisted and make an online meeting using google meets with the venue management manager for the 'Program Madani Rakyat Zon Utara 2024' at 2.30 p.m.

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Attending a program organized by the Penang State Department of Justice. I also deal with state departments and agencies as well as vendors involved in launching the 'Program Madani Rakyat Zon Utara 2024' on 3/5/2024 to 5/5/2024.

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Organized a site visit with Pn. Nur Fatin Nabilah Binti Ghani, BPEN Administrative Assistant who was assigned to the Festival Site, Sg. Nibong for 'Program Madani Rakyat Zon Utara 2024' at 8:30 am to 11:00 am. BPEN celebrate a Eid Al Mubarak with all staffs including invitations from several state departments and agencies. Helping clean up all the office space after the Eid celebration.

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Provide an overview of the position of the booths at the fairgrounds for state departments and agencies to be reviewed and confirmed by the supervisor of the 'Program Madani Rakyat Zon Utara 2024' Pn. Noraini Binti Haron. Prepare a document at google docs to report for the 14 departments and state agencies involved for the 'Program Madani Rakyat Zon Utara 2024' namely booth number, signage, list of staff names and equipment.

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Contact the state departments and agencies that involved in the 'Program Madani Rakyat Zon Utara 2024' to fill in more details related to the information that will be displayed on the link that has been provided. Participate in meeting at Pn. Noraini Binti Haron's room with Pn. Nur Fatin Nabilah Binti Ghani about the program that will be organized on 3/5/2024 to 5/5/2024.

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Helping other staff to complete daily tasks while waiting for supervisors to assign new assignments such as sorting some documents in the files. Fold 30 files and tie a string to put documents later. Sorting and organizing office bills based on the specified dates and codes. Participated in a meeting related to the 'Program Madani Rakyat Zon Utara 2024' at the JKM Meeting Room on the 35th Floor, KOMTAR at 3.00 p.m.

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Attending the Eid Al Mubarak feast with members of the BPEN organized by the State Secretary's Office on the 5th Floor, KOMTAR. Assigned to make 250 secretarial cards for the officers who will be on duty throughout the 'Program Madani Rakyat Zon Utara 2024' at Tapak Pesta on 3-5 May 2024.

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Public Holiday: Labour Day

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Attending the 'Program Madani Rakyat Zon Utara 2024' planning meeting with BPEN staff chaired by Pn. Noraini Binti Haron. After finishing, helping other staff departments to do some work before leaving for the Festival Site, Sg Nibong, Penang. Leave to the festival site at 3 pm to see the progress and ensure the program runs smoothly on 3-5 May 2024.

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Help other officers to making the slide to bring into the meeting. Leave for the fairgrounds at 1.00 pm and become one of the secretaries at the Fairgrounds, Sg Nibong, Penang in conjunction with the 'Program Madani Rakyat Zon Utara 2024' which is starts on 3-5 May 2024 at 8am.

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Making so enclosure files which is to stamp the documents in the file that given by Pn. Siti Hasheeda Binti Roslan. Send some supporting documents to Floor 42 and 25, KOMTAR for confirmation

# data[].attributes.body
While waiting for the assignment from Pn. Noraini Binti Haron, helping Pn. Noramizah Binti Md. Rail in preparing all the documents to be brought into the next meeting. Next, making a performance in conjunction with the Eid Al Mubarak celebration which was contested by different departments before celebrating the Eid Al Mubarak together with all the BPEN staffs and the departments involved on the 56th floor, KOMTAR.

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Pn. Suhaina Binti Mohd Azhar gave the work to prepare some documents to be given to the relevant officer that will be schedule on the next week. Sorting out and lists the use of office cars from 2023 to the most recent month and year and is accompanied by stamps and signatures by the staffs and drivers involved.

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Resuming tasks that have not yet been completed by preparing some documents to be given to relevant officials that will be scheduled next week. Compile and list the use of office cars from 2023 to the latest month and year and accompanied by stamps and signatures by the staffs and drivers involved. Helping Pn. Farah Hanim Binti Ahmad Sayuti by completing and sending some documents to Floor 49, KOMTAR with immediate speed.

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Assisting Pn. Farah Hanim Binti Ahmad Sayuti to draw and prepare attractive and beautiful posters to make announcements via email related to running EKSA in each department found in KOMTAR. Being able to learn how to do EKSA in the office together with all the staff at BPEN.

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I was given the task by Pn. Farah Hanim Binti Ahmad Sayuti to organize the payment vouchers according to the check numbers on the bills and separate them according to the departments listed. After that, I need to get the stamp and signature of Pn. Nur Fatin Nabilah Binti Ghani to confirm it. At 4.00 pm, I went to the store at Floor 48, KOMTAR to manage some files there.

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Distribute several documents related to the meeting memo prepared by Pn. Siti Hasheeda Binti Roslan to all BPEN officers and staffs. Compiling and listing office vehicle indent card movement records from 2023 to the latest month and year and accompanied by stamps and signatures by staff and drivers involved.

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Assists Pn. Fatimah Binti Jamaludin listed the names, addresses, ages and others in depth and detail that were selected to receive assistance by district and place using the Microsoft Excel. Make checks several times related to the support of important documents before being checked by the officers.

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Prepare a list to fill in the documents that need to be disposed of using Microsoft Excel. Organize old government documents such as incoming and outgoing letters, vouchers and old files by year for the document disposal process starting from 2015 onwards. Assist in going over the vehicle book and get the officer's signature on it.

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Public Holiday: Wesak Day

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Deal with some officers that involved in the State Statistics and Data Meeting (MSDNg) on ​​24 May 2024 Friday by calling to check attendance at the meeting. Preparing for the meeting by preparing name tags for those who will be attend at the meeting with carefully and preparing all the documents that will be needed for the meeting.

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Placing name tagging before the meeting starts at each place according to rank and position in the 28th Floor Operations Room, KOMTAR. Resuming organizing old government documents in the boxes provided such as incoming and outgoing letters, vouchers and old files by year for the document disposal process starting from 2015 onwards in the file room until completed.

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After finishing organizing and hand writing the old government documents to be put in the box provided such as incoming and outgoing letters, vouchers and old files by year to launch the document disposal process starting from 2015 and below in the file room, it is necessary to re-copy everything the information by typing using Microsoft Excel.

# data[].attributes.body
Assists Pn. Fatimah Binti Jamaludin listed again the names, addresses, ages and others in depth and detail that were selected to receive assistance by district and place using the Microsoft Excel. Make checks several times related to the support of important documents before being checked by the officers.

# data[].attributes.body
Resuming organizing old government documents in the boxes provided such as incoming and outgoing letters, vouchers and old files by year for the document disposal process starting from 2015 onwards in the file room until completed.

# data[].attributes.body
After finishing organizing and hand writing the old government documents to be put in the box provided such as incoming and outgoing letters, vouchers and old files by year to launch the document disposal process starting from 2015 and below in the file room, it is necessary to re-copy everything the information by typing using Microsoft Excel.

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Assisting Pn. Suhaina Binti Mohd Azhar by providing some supporting documents for auditing related to department vehicles. Prepare documents such as touch n go, indent cards and organize 13 attachments according to the topics listed.

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Public Holiday : Hari Keputeraan Seri Paduka Baginda Yang di-Pertuan Agong

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Assisting Pn. Siti Hasheeda Binti Roslan to check and confirm the Movable Assets in officers' rooms, pantries, chapels, meeting rooms, store rooms and more. This is to be put in the KEWPA-7 which is a list of Movable Assets placed in their respective places and should be updated when there are some changes in the room or any place in the department.

# data[].attributes.body
Assists Pn. Farah Hanim Binti Ahmad Sayuti reviewing and organizing the 2023 and 2024 of Request Notes/LO letters according to the date and month that will be included in the folder provided so that each LO given is not dropped anywhere.

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After checking and confirming the Movable Assets in the officer's room, pantry, chapel, meeting room, store room and more, it is necessary to enter the updated list of Movable Assets into KEWPA-7 in the provided Microsoft Word.

# data[].attributes.body
Assists Pn. Farah Hanim Binti Ahmad Sayuti preparing and organizing all the documents related to SYSP, SSM and Bank Accounts for vehicles, caterer and other companies used for the BPEN's department used to deal with them for any programs or events.

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Resuming the work of preparing KEWPA-11 by re-entering the data that only has the PSUKP registration number on the movable assets according to the position and room of all supervisors and staff available at BPEN. If there is no PSUKP registration number, it only needs to be entered in KEWPA-7. This is because to get an assessment from the SUK audit that will come according to the date that has been set.

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Following the completion of data entry into KEWPA-7 and KEWPA-11, the data must be printed following the guidelines. This means that KEWPA-7 should be printed on yellow paper, while KEWPA-11 should be printed on white paper. While waiting for the task from Pn. Noraini Binti Haron, assist Pn. Noramiza Binti Md. Rail in preparing certain paperwork for the next meeting and provide some documents that require En. Muhammad Safi Hakimi Bin Azhar to review and sign.

# data[].attributes.body
Assists Pn. Farah Hanim Binti Ahmad Sayuti preparing and organizing all the documents related to SYSP, SSM and Bank Accounts for vehicles, caterer and other companies used for the BPEN's department used to deal with them for any programs or events. Then, separate the documents according to related files between vehicles, caterers and other companies so that the documents are more organized and easy to find when needed.

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Pn. Suhaina Binti Mohd Azhar was given a task with preparing several documents related to the use of office cars from 2023 to the latest month and year and accompanied by stamps and signatures by the officers and drivers that involved to be given to the audit supervisor who will be scheduled next week for review. Make a copy and separate it into a new file to distinguish between the original and the copy.

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Public Holiday : Happy Eid Al Adha

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Distribute 60 memo letters "Invitation to Attend the I-Attend System Management Workshop" to all officers and staff of the State Economic Planning Division (BPEN) which will be held on 21 June 2024 on Friday at 8.30 am - 5.00 pm at the Jed Room, Level 31, KOMTAR .

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Assisting Pn. Siti Hasheeda Binti Roslan to check and reconfirm the Movable Assets in the officer's room, pantry, chapel, meeting room, store room and more. This is to be included in KEWPA-7 which is a list of Movable Assets that are placed in their respective places and need to be updated when there is a slight change in the room or any place in the department. This is because there were some errors after being checked by the audit supervisor.

# data[].attributes.body
After completing KEWPA-7, I need to re-enter all the data into KEWPA-11, that is by re-entering the data that only has the PSUKP registration number written on the movable assets according to the position and room of all supervisors and staff in BPEN. Following the completion of data entry into KEWPA-7 and KEWPA-11, the data must be printed following the guidelines. This means that KEWPA-7 should be printed on yellow paper, while KEWPA-11 should be printed on white paper.

# data[].attributes.body
Attend "System Management Workshop I - Attend" together with all the leaders and staff of the State Economic Planning Division (BPEN) starting at 8.30 am to 5.00 pm in the Jed Room, Level 31, KOMTAR. At 10.00 am involved in the rehearsal to launch the "Bicara Madani Sanggar Budi" event at Hotel Vouk, Georgetown, Penang. The "Sanggar Budi Civil Talk" event started at 3 p.m., and many workers and VIPs of the Secretary of the Penang State Government were there.

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Assists Pn. Noramizah Binti Md. Rail checked the lists of names that have passed to receive treatment subsidy in months 4 and 5 2024. To ensure accuracy, I need to see the name, ID card, and amount. After checking, need to get En. Muhammed Safi Hakemi Bin Azhar's stamp and signature to approve it.

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Providing assistance Pn. Farah Hanim Binti Ahmad Sayuti prepares and compiles all documents related to SYSP, SSM and Bank Account for vehicles used for the BPEN department that has dealt with them for any program or event. Then, divide documents according to company vehicles so that the records are better structured and easy to find when needed.

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Making an encloser files which is stamping the document in the file given by Pn. Noramizah Binti Md.Rail and Pn. Farah Hanim Binti Ahmad Sayuti .

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I was given the task by Pn. Farah Hanim Binti Ahmad Sayuti sorting payment vouchers according the cheque numbers and separating them according to the departments listed.Then, I need to prepare a letter which is about "Approval Application for Channeling Youth MMK Allocations as Direct Grants to Associations/Organizations Implementing Youth Programs".

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Given task by Pn. Farah Hanim Binti Ahmad Sayuti prepare all the necessary documents such as statement invoices, contract agreements for Canon and Toshiba machines for rental payments in months 5 and 6. Then, need to get any errors checked and stamp and signature confirmation by Pn. Nur Fatin Nabilah Binti Ghani to approve it.

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Absent with Permission : Due unavoidable family matters

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Record the letter received in the system (iDoF). Then, delivered letters to Seksyen Kewangan, BPSM, and YB’s office. Assist in preparing the application for travel and overtime claim allowance. Help in managing Local Order (LO) received from the suppliers for supplier services.

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Completed the task of recording the letters in the iDoF system. Then, submit a letter to Bahagian Pengurusan Sumber Manusia (BPSM) department. Reach the officer’s signature of the delegation of authority for Arahan Perbendaharaan 11 (AP11). Assist in preparing the management of the operating expenditure allocation application for BPEN year 2024.

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Same job as yesterday, record letters received in the system (iDoF). Record data in Microsoft Excel. (File Movement Card). In Microsoft Excel, there are 6 columns consisting of position, title, reference number, borrowing start date, borrowing end date and action. Based on the file movement card, record all items in Microsoft Excel by date. Then, submit the letter/memo to other departments on the 49th floor (Finance Section), 31 (YB's Office), and others.

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Submit LO, memo and other letters to levels 23 (JKN), 28 (Social Welfare Office), 31 & 53 (YB office), and 49 (finance department). Search for letters in the iDoF system to enter notes/summaries for each letter by the Divisional Secretary (SUB). The same work as before, recording letters received in the system (iDoF).

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Entering data into Microsoft Excel (Socio Economic Basic Data Book). The data is related to the Penang State Socio-Economic Basic Data Book. The Immigration Department will send an email regarding the data we have requested. After that, enter the data into Microsoft Excel (Direct Purchase Report). Direct purchase consisting of the Government Meeting Council (MMK) Administration, Islamic Religious Affairs, Environment, and others. Each MMK portfolio has a Local Order (LO) in 2024. Data is separated into 4 quarters for each year. Write the LO date, LO number, item, supplier name and total amount in Microsoft Excel.

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Public Holiday : Muharram Holiday

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Help to shred old private confidential letters, agreements, contracts, etc. This is because of privacy and securely disposing of sensitive documents. Moreover, it is a legal requirement and helps to prevent identity fraud.  Help to key in the letters received in the letter check-in system for future reference or IDOF (Sistem Pengurusan Dokumen & Fail).

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Helping Pn. Siti Hasheeda Binti Roslan and Pn. Noor Mala Binti Jaafar copied the serial numbers of the files on paper to organize and distribute the files according to the appropriate volume and title in the open file room, BPEN.

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After finishing copying, all of the data must be entered into the system using Microsoft Excel. At the same time, the data can be distributed and organized in the closet according on file names and serial numbers.

# data[].attributes.body
Resuming the work of preparing KEWPA-7 by entering all the data that has a PSUKP registration number and also does not have a registration number on movable assets according to the position and room of all supervisors and staff found in BPEN. This is because to get an assessment from the upcoming SUK audit according to the date that has been set.

# data[].attributes.body
First time getting involved with the file room. I try to arrange it with the latest documents and make sure it is tally with the system and the written paper at the steel cupboard. The old documents are not just disposed of but need to go through stages of verification and validation so that when it is no longer used, then it will be shredded away. This is because of privacy and securely disposing of sensitive documents.

# data[].attributes.body
After finishing updating KEWPA-7, I need to re-enter all the data into KEWPA-11, that is by re-entering the data that only has the PSUKP registration number on the movable assets according to the position and room of all supervisors and staff at BPEN. It only needs to be entered in KEWPA-7 if there is no PSUKP registration number. This is because to get an assessment from the SUK audit that will come according to the date that has been set.

# data[].attributes.body
Resuming the preparation of KEWPA-7 while carefully comparing it with KEWPA - 11 as a final review before printing so that it is neater and more organized. Helping Pn. Noor Mala Binti Jaafar arranges and separates the government files according to the cupboard and file code that has been set.

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Assigned by Pn. Noraini Binti Haron to prepare slides and then print them to be taken to the meeting held on the 25th Floor, KOMTAR at 9.00 a.m.

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Assists Pn. Noramizah Binti Md. Rail to make correction checked the lists of names that have passed to receive treatment subsidy in months 4, 5 and 6 2024. To ensure accuracy, I need to see the name, ID card, and amount. After checking, need to get En. Muhammed Safi Hakemi Bin Azhar's stamp and signature to approve it.

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Attending the Penang Export Day 2024 Program at the Olive Tree Hotel, Bayan Lepas, Penang on 22 - 23 July 2024 starting at 10.00 a.m. with Pn. Fatimah Binti Jamaludin and En. Mohd Juwaidi Bin Mohd Nasir.

# data[].attributes.body
Resuming to make the enclosure file which is to stamp the document in the file that given by Pn. Siti Hasheeda Binti Roslan. Once completed, it is necessary to make a blue file movement card to know all the movement of documents from the old to the new.

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After entering all the data carefully and accurately into KEWPA-7 and KEWPA-11, the data must be printed according to the guidelines. This means that KEWPA-7 should be printed on yellow paper, while KEWPA-11 should be printed on white paper that has been set.

# data[].attributes.body
Making an enclosure file that stamps other documents in the file given by Pn. Noramizah Binti Md. Rail and Pn. Farah Hanim Binti Ahmad Sayuti by updating the letter that has not been entered yet.

# data[].attributes.body
Got a taskfrom Pn. Farah Hanim Binti Ahmad Sayuti to make a call with Miss Jesslyn from Toshiba in order to negotiate with her about changing the invoice date. Once finished, I need to get a stamp and signature confirmation from Pn. Nur Fatin Nabilah Binti Ghani.

# data[].attributes.body
Attending the farewell ceremony of En. Zuhair Bin Jamaludin organized by all the staff of the State Economic Planning Division (BPEN) in conjunction with his move to Perlis which was held at the 26th Floor, KOMTAR. In conjunction with the ceremony, all BPEN staff and some other departments got leave to go home early.