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Am I allowed to administer medication to my young people?

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Am I allowed to administer medication to my young people?

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You must have explicit consent from the parents for the medications that you need to administer, understand what you are giving, side effects, dosage, appropriate use, and have 2 witnesses for administration and a process to record the administration then you can do this as a group, please only ensure you have the medication that you have gained consent for in your medical chest (for example paracetamol, Calpol, antihistamines)

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In addition to the items suggested as Contents for your first aid kit, there may be further items, such as paracetamol or other painkillers, that you wish to include when planning activities, such as residential experiences.

For these items, you should seek parental or carer consent.

A good way of doing this is to provide a list of medication (including the name, what it is used for, the brand and so on), with a tick box for the parent or carer to indicate if they're happy for their young person to receive the medication.

The parents or carer's signature should be provided to state that the information provided is accurate.

An example is shown below.

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In addition to the items suggested as Contents for your first aid kit, there may be further items, such as paracetamol or other painkillers, that you wish to include when planning activities, such as residential experiences. For these items, you should seek parental or carer consent.

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Check out this Presentation designed by MSF Marketing.

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MSF Jamboree 2026 Matrix Programme.pdf (1)

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Deadline to complete: Sunday 24th of May 2026

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MSF 3rd International Jamboree 2026 | Muslim Scout Fellowship

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Support Muslim Scout Fellowship to raise £10,000.00 for MSF 3rd International Jamboree 2026.

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MSF Jamboree 2026 Registration Deadline Posters (4)

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What is a Jamboree and why do MSF host one?

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What is a Jamboree and why do MSF host one?

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A Jamboree is a large-scale gathering that celebrates everything Scouting stands for: adventure, friendship, and unity.

Every four years, the World Scout Jamboree brings together over 45,000 Explorer Scouts from across the globe, creating an unforgettable experience of cultural exchange and camaraderie.

However, not all young people get the chance to attend a World Scout Jamboree, whether due to timing, cost, or other barriers. That’s why national and regional Jamborees are held, to make this once in a lifetime experience more accessible and inclusive.

MSF Jamborees are our way of bringing the essence of a Jamboree to the Muslim Scouting community. It's a unique opportunity to celebrate our identity, strengthen bonds, and come together as One Scout Family. Over a few days, young people and adults alike get to experience the richness of Scouting and experience the beauty and diversity of our Ummah.

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If you are interested in becoming a sponsor of the Jamboree, or have people in your network who are able to support, please email jamboree@ukmsf.org.

We appreciate all support and sponsorship, whether it be monetary sponsorship, in-kind donations or services.

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Please see the padlet linked above for all details regarding young leader and explorer volunteers.

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Sunday 7th June 2026

We require proof that your Nights Away Notification has been approved by your district by no later than the 7th of June 2026.

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MSF 3rd International Jamboree 2026 - Group Information Webinar 8th July - Meeting Recording

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MSF 3rd International Jamboree 2026 - Group Information Webinar - Wednesday 6th May 2026

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MSF 3rd International Jamboree 2026 - Group Information Webinar Wednesday 25th March 2026

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Sunday 21st June 2026

You will not be able to change ANY information after this date, this means that you will also be unable to swap any like-for-like attendees after this date (changing a beaver to a different beaver or a cub to a different cub).

You must ensure that all attendees booked have ALL of the correct information required for them, this includes allergies and medical information.

Please note and understand that unfortunately we are unable to accommodate any allergies/dietary requirements or medical conditions that are not submitted by this date.

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MSF 3rd International Jamboree 2026 - Group Information Webinar: Wednesday 4th February 2026

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Sunday 24th May 2026

We need to know what time you would like to arrive and depart from the campsite and also how your group will be arriving and departing.

We also need to know how many vehicles will be staying for the duration of the event.

Please note NO cars will be allowed to stay at the campsite, and all vehicles will be parked at an off-site car park. Exact details will be shared closer to the time.

A form will be added to the form section of the padlet in due course.

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It’s time to PAVE YOUR PATH at the MSF 3rd International Jamboree! 🥾

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Please communicate any questions/queries or support required regarding the Jamboree via the Jamboree email.

We cannot guarantee that any messages sent to the team via WhatsApp will be acknowledged or responded to.

This is to ensure that all communication is central, and your messages do not get lost in the teams WhatsApp inboxes.

Jamboree@ukmsf.org

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Host an International Scout Group in London

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Host an International Scout Group in London

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One of the highlights of the Jamboree is the International Attendees!

London Scout groups will have the opportunity to host some of the International Scout groups before or after the Jamboree, this will be an amazing opportunity for your young people and adults to learn about Scouting in different countries and showcase your London hospitality.

If you are interested in hosting an international scout group before or after the Jamboree, then please complete this form by the 28th of February and the International Team will be in touch to discuss this further with you.

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Bridges of Friendship: Host an International Scout Group

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Thank you for your interest in hosting international Scout visitors!
This form helps us learn more about Scout groups who are open to welcoming guests from around the world. Completing this form helps us understand your group’s interests, facilities, and preferences so we can make suitable matches.
Please answer as best you can — every bit of information helps us build global friendships through Scouting!

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MSF 2nd International Jamboree 2023 - Kibblestone Scout Campsite

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MSF 2nd International Jamboree Highlight Video

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MSF 2nd International Jamboree Highlight Video

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MSF 3rd International Jamboree 2026 - Risk Assessment

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We strongly advise that all groups attending the MSF Jamboree have their own Nights Away Permit Holder.

This is to make your Jamboree experience smoother for your group.

MSF run Nights Away Weekends where your leaders can attend to learn all of the skills needed to then be assessed locally by your District when you run your own camp.

Please contact the MSF Group Support Team or your local districts to ensure you are able to have a Nights Away Permit Holder by May 2026.

Read more here: https://www.scouts.org.uk/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/

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The Nights Away Permit Scheme for applicants, Commissioners, Assessors and Nights Away Advisers.

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BEAVERS: One adult to six Beavers, plus the leader in charge.

CUBS: One adult to eight Cubs, plus the leader in charge.

SCOUTS: One adult to twelve Scouts, MINIMUM TWO ADULTS.

IF YOU ARE BRINGING MORE THAN ONE SECTION, THE LEADER IN CHARGE CAN BE THE SAME PERSON FOR ALL SECTIONS.

You can find information about ratios on the Scouts website

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Squirrels

Indoors: One adult to six Squirrels, plus the leader-in-charge. A minimum of three adults regardless of the number of Squirrels attending.

Outdoor activities held away from the usual meeting place: One adult to four Squirrels, plus the leader in charge. A minimum of three adults regardless of the number of Squirrels attending.

Nights away experiences (led by Nights Away Permit Holder): One adult to four Squirrels, plus the leader in charge. Minimum of three adults must be present.

Beavers

Indoors: Minimum of two adults present.

Outdoor activities held away from the usual meeting place: One adult to six Beavers, plus the leader in charge. Minimum of two adults present.

Nights away experiences (led by Nights Away Permit Holder): One adult to six Beavers, plus the leader in charge. Minimum of two adults must be present overnight.

Cubs

Indoors: Minimum of two adults present.

Outdoor activities held away from the usual meeting place: One adult to eight Cubs, plus the leader in charge. Minimum of two adults present.

Nights away experiences (led by Nights Away Permit Holder): One adult to eight Cubs, plus the leader in charge. Minimum of two adults must be present overnight.

Scouts

Indoors: Minimum of two adults present.

Outdoor activities held away from the usual meeting place: The recommended minimum ratio for outdoor activities held away from the usual meeting place is one adult or helper to 12 Scouts. As a minimum, there must be two adults or helpers present at least one of whom must have a full adult appointment with the Troop.

Nights away experiences (led by Nights Away Permit Holder): One adult to twelve Scouts. Minimum of two adults must be present overnight.

It's possible for young people to hold a Nights Away Event Passport, which allows them to run a nights away event for their peers, without adults present. In which case, the ratios will not apply.

Explorers

For all Explorer Scout regular indoor meetings, a minimum of two adults must be present and a minimum of two adults for all nights away activities. For all meetings and activities, leaders should assess the risk and make sure that there are enough adults present to keep everything safe while the section is running. This risk assessment may mean that more adults are needed than the minimum ratios. It's possible for young people to hold a Nights Away Event Passport, which allows them to run a nights away event for their peers, without adults present. In which case, the ratios will not apply.

Ratios for online Scouts

There must be at least two adults present at all times during any online activity. Ideally both adults should be Scout volunteers, but you can use a parent rota to support as you would normally do.

Young people must never be left in a one-to-one situation with an adult. This protects us all and underlines our commitment to effective safeguarding.
Learn more about staying safe online

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The ratios for outdoor, indoor and online Scout meetings.

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We would advise that you appoint a quarter master or two within your group from now. They should be responsible for ensuring that all of your equipment is fit for purpose. They should know if equipment needs replacing and should be in charge of checking the integrity prior to and after each event.

This is the suggested equipment list we have for your group equipment, this is different to individual kit lists we suggest for attendees, we will insert links to specific products very soon.

Good quality tents

Good quality gazebos/event shelters

Good quality trolleys

Tarp

Battery powered lights

Group flag

Group feather banner

Powerbanks

Fully stocked first aid kits

Good quality bin bags

Dustpan and brush

Spare sleeping bags

Repair kitss

Spare mallets, tent pegs etc

Rope/Paracord

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Get as much outdoor camping experience as possible between now and Jamboree for all members of your group!

This includes your adult leaders!

It is important that all adults attending with your group, whether they are section leaders of parent volunteers, are comfortable, confident and competent in the outdoors.

We recommend that you have at least one outdoor camp before Jamboree.

Please speak to the MSF Team if you require any support and we will help and guide you where we can.

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Transport can be a large added cost, it's important to start planning from early to make this as accessible as possible.

Consider:

Public Transport

Coaches

Minibuses

https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/section-19-minibus-permits/

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All Scout Groups, Districts and Counties who operate a minibus require a Standard Bus Permit. This page covers guidance on Minibus Permits.

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Sunday 17th May 2026

This is the FINAL sign-up deadline.

We will not accept ANY bookings after this date, and will not be able to make any exceptions.

Please ensure your team have organised themselves in order to book your group on in a timely manner. If you have new members joining you for the Summer Term, please advertise the Jamboree to them in advance of them joining so that they can still attend the Jamboree if they wish.

We are also unable to transfer any tickets after this date (for example, if you wanted to swap a beaver ticket for a scout ticket etc.).

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Sunday 17th May 2026

We will be unable to refund any tickets after the 17th of May.

Please ensure all refund requests have been submitted before this date.

Refund requests due to exceptional or mitigating circumstances are discretionary and should be communicated in writing to the Jamboree Team via email (jamboree@ukmsf.org). MSF reserves the right to refuse refunds after this date.

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Sunday 17th May 2026

We need to know exactly what tents and gazebos you are brining by the 17th of May 2026.

We will need to know the exact number and make of each tent so that the space can be planned appropriately.

A form will be added to the form section in due course.

Please ensure you have this information ready prior to this date so that you can complete this form in a timely manner.

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No, unfortunately we are unable to accommodate a day visitor option.

Any attendees MUST attend for the full duration of the event, and cannot leave site once they have arrived. Please bear this in mind when booking on young people and adults.

We are aware that the Summer can be a busy period, however, there is enough notice for rescheduling of calendars around the Jamboree dates.

Unfortunately, if any members of your group are unable to arrive or depart at the same time as your group they will not be able to attend the Jamboree on this occasion.

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No, all attendees (young people and leaders) must stay on site for the duration of the Jamboree.

We will have a security team in place and you will not be able to leave site for the duration of the Jamboree. This is for the safety of all members, especially the young people.

All vehicles will be kept at an offsite car park.

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All attendees will be sleeping outdoors in your own tents.

Please spend time ensuring you have the appropriate equipment and that it is suitable for all weather conditions and in good condition. The MSF team are here to support prior to the Jamboree where needed.

If you have members of your team that require CPAP machines or similar please take this in to consideration when thinking about your equipment and ensure they/you have sufficient portable power stations to power this. There will be no indoor accommodation available.

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All groups will be required to register on arrival. The exact process will be explained in webinars closer to the Jamboree.

ALL adult attendees will be required to bring photographic ID (this can be a photo of the ID, it does not have to be the physical ID) so that the MSF team can confirm that the adults in attendance are who they say they are and that they have the necessary DBS and training on Scouts Compass. This is for the safety of everyone on site.

Once the MSF Admin team have confirmed that the adults registered are the ones that are present, each adult will be given a lanyard that they MUST wear for the duration of the camp.

If an adult is found to not be wearing the lanyard at any point during the camp, they will be questioned by a member of the MSF team and will be escorted to their tent to collect it, or to the admin team. MSF reserve the right to ask any adults who do not comply with this safety measure to leave the campsite.

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All adults (18+) will require a Scouts DBS that is recorded on The Scouts Membership System in order to attend the Summer Camps.

All adults MUST be included on your nights away notification form (NAN) that is submitted to your district commissioner for approval to attend the Jamboree.

Please ensure DBS's are completed in time for the Jamboree. Any adults without a DBS will NOT be able to attend the Jamboree.

Please keep an eye on DOB's for anyone who is due to turn 18 before the Jamboree, you can complete their DBS from the age of 17 years and 6 months.

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ALL adults (18+) attending the camp will be required to have completed the following training as a minimum for the safety of all in attendance, these must be recorded on compass:

Safeguarding: https://learning.scouts.org.uk/safeguarding/index.html#/

Safety: https://learning.scouts.org.uk/safety/index.html#/

GDPR: https://learning.scouts.org.uk/gdpr-training/index.html#/

We also advise that as many of the adults as possible in your group have completed their First Aid training and also have this recorded on the Scouts membership system.

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Scouts - Safeguarding Code of Conduct for Adults - Yellow Card

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Adults must follow the Safeguarding Code of Conduct - also known as the Yellow Card.

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The Purple card provides support for safe Scouting and guidance in the procedures for dealing with an emergency.

Emergency: What do I do?
In the event of an incident:
1. Deal with the immediate situation and alert the appropriate emergency services, if required.

2. Alert your Commissioner or their designate:

3. Alert the emergency contact of those individuals involved.

4. If you are abroad, alert any agencies required by the insurers.

5. For incidents involving air activities or water activities in coastal or deep sea waters notify the appropriate government agency.

6. Inform UK Headquarters at the earliest opportunity if:

Someone suffers a personal injury or illness requiring a doctor, nurse, paramedic, dentist or hospital.

Someone requires an emergency service rescue.

Third party property is damaged. You will need to provide basic information about the incident including information about the injured party, what happened, where it happened and who is reporting the incident.

In the event of a critical incident (one involving loss of life, near loss of life or collapse of a structure):

1. Deal with the immediate situation and alert the appropriate emergency services, if required.

2. Alert UK Headquarters (you will need to provide a basic overview of the incident, who is involved, where the incident occurred and Group information). A Critical Incident Manager will assist you and guide you through the management of the incident.
Key points:
Do keep a record of actions and communications, including details of others who may have seen what happened.

Do keep calm and ask for support where needed.

Do refer all news media to the Duty Media Officer and seek support before talking to the media by calling UK Headquarters.

Don't make any admission of liability.

Don't initiate contact with the news media.

Don't try to handle things on your own.

Safe Scouting: a code of practice

Do ensure all activities are approved, run and supervised in accordance with POR (Rule 9.1).

Do identify hazards and discuss how they will be managed to reduce risk (see the Activities - Risk Assessment factsheet; Staying Safe checklists for managers, Executive Committees and section leaders).

Do find the most effective and appropriate way to communicate the risks and controls identified.

Do ensure all meetings, events or activities have an identified leader in charge that oversees the activity and all adults and young people. This includes responsibility for registers, headcounts, allocation of roles to specific adults and checking they are aware of their specific responsibilities (see leader in charge info at scouts.org.uk/safety). The best way of doing this is for all adults who will be involved in the activity to agree which one of them will undertake this role. Do - give young people and adults appropriate training, guidance and rules.

Do be prepared to deal with accidents (have a first aid kit, a robust InTouch system and relevant emergency contact details).

Do consider any additional needs of those taking part.

Do review an activity if conditions or equipment change significantly.

Don't be afraid to stop or alter an activity being run by you or another leader.

Don't put your needs above those of young people. Ensure activities are appropriate for the young people involved.

Don't ignore concerns expressed by adults or young people.

Don't assume that someone else is managing safety - always check.

Reporting potential accidents

Reporting near misses

We would like to hear about any situations that could have led to injury, illness or damage. This is especially important where the issue relates to equipment or the process followed and to help us improve the advice and information we give to the movement and prevent future incidents.

Fill out the near miss reporting form online.

Contact details UK Headquarters - including notification of incidents, critical incident support and contacting the Duty Media Officer

0345 300 1818

020 8433 7100

+44 20 8433 7100

Please save these numbers in your phone.

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Scouts - Safe Scouting and Emergency Procedures

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The Purple card provides support for safe Scouting and guidance in the procedures for dealing with an emergency. Emergency: What do I do? In the event of an incident: 1. Deal with the immediate situation and alert the appropriate emergency services, if required. 2. Alert your Commissioner or their designate: 3.

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As you can imagine, managing a campsite with over 3,000 people is quite a task!

It's our responsibility as Muslims to ensure cleanliness and instill this value in our young Scouts right from the beginning of their Scouting journey.

Everyone must ensure the cleanliness of their young ones and themselves. This includes checking toilet cubicles after use to ensure they're left in proper condition. If not, kindly ask the young person to clean it or do so yourself if necessary. Cleaning products will be available in all toilet facilities.

Bring litter pickers and black bags as a group to encourage the young people to clean up after themselves and educate them about the negative effects of littering.

Use the designated areas for ablution to avoid wet and messy floors in the general bathroom areas.

Jugs are provided in each cubicle, so please avoid leaving plastic bottles around.

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We advise that you have a code of conduct for both your young people and adult leaders/volunteers that you go through with them prior to the Jamboree.

MSF reserve the right to ask young people/leaders/groups to leave the camp if there are any issues with conduct or behaviour.

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We advise that you schedule in a few meetings with the parents/carers of your young people.

We would advise that you hold an in-person or online meeting with them once registration goes live to tell them more about the event and what it is, as well as a meeting closer to the Jamboree for those that have booked on to check their equipment and also give any more information regarding the event.

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Learn more about the grants available from the UK Headquarters.

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A Sub-Camp is your living quarter during Jamboree.

The campsite will be divided in to different Sub-Camps and each group will be assigned a sub-camp.

You will interact with the other groups in your sub-camps prior to the Jamboree and you will have an MSF Sub-Camp Lead and Team who will look after you through your Jamboree Journey.

Think of all of the attendees at the MSF Jamboree as your Scout Family, but everyone in your Sub-Camp as your immediate family for the weekend. You will be living, sleeping and eating amongst one another for the duration of the event.

The purpose of a Jamboree is to meet new people and experience new things, so we will be mixing the Sub-Camps up with groups of different ages, sizes and from different locations all coming together.

Each Sub-Camp will have a name and theme, these will be released at a later date.

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As adult leaders and volunteers, please lead by example. This includes behaving appropriately, controlling your anger/frustrations, how you communicate with other groups, how you interact with the MSF volunteers etc.

Please do not smoke or vape in your tents/in the toilets/in public spaces. We encourage you not to smoke or vape at all, but if you really need to there will be a dedicated space on the campsites which you must utilise.

We ask that you go to sleep at a reasonable time, or keep the noise down at night if you are staying up as not to disturb other groups.

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Ensure you have everything that you need in time for Jamboree.

Have a timeline and work to it.

Arrange appropriate transport, ensure all forms have been completed, ensure you have first aid equipment, all your young people have the right equipment etc.

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Whilst the MSF team strive to put on the best programme possible for your young people so that they can walk away with amazing memories, your role in keeping them engaged and ensuring that they have fun is pivotal!

Jamboree's are an amazing opportunity to really get to know your young people. Encourage them to participate and to engage with the programme, get stuck in with them, motivate them when they are slightly apprehensive, create a vibe for them, lead chants and be a part of them having an incredible experience.

Please ensure all of the leaders that are attending with your group understand that when they take the young people around to different zones they should all continue to engage with the young people throughout the zone, not sit to the side whilst the young people are left to their own devices within the zone.

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This section is relevant to all Explorer Scouts and Young Leaders aged 14, 15, 16 and 17.

It is not relevant to Explorer Scouts who turn 18 BEFORE the Jamboree as they are classed as adults and will either be an MSF Adult Volunteer or a Leader/Adult Volunteer with your group. You can initiate a DBS for them from when they are 17 years and 6 months.

IF a young person is turning 18 DURING the Jamboree then they are still treated as a young person.

Explorers aged 16 and 17 have the option of coming to the Jamboree as either an attendee or as an Explorer Volunteer. There will be some exceptions for younger explorers who wish to volunteer and who are part of core teams, but this is subject to discussion with the Explorer Lead.

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Explorers and Young Leaders aged 14 and 15 must attend the Jamboree as an attendee, meaning they will take part in the activities.

They must have a minimum of 2 Explorer Leaders looking after them and going around with them.

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Explorers and Young Leaders aged 16 and 17 have the choice to either attend the Jamboree as an attendee or as an MSF Volunteer.

If Explorers/Young Leaders are attending as an MSF Volunteer they will also need to have Explorer Leaders volunteering alongside them for the duration of the Jamboree.

Explorer/Young Leader Volunteers will have a ticket price of £35.

All Explorer Leader, Explorer and Young Leader volunteers will need to be at Gilwell Park from the evening of the 21st of July, as well as attending a compulsory in-person prep day at Gilwell Park on Saturday 20th June 2026.

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MSF Jamboree 2026 Theme Expansion Document

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MSF Jamboree 2026 Theme Expansion Document (1)

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What is the cancellation and refund policy?

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What is the cancellation and refund policy?

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You may cancel tickets up until the event - we need to have an accurate number of people attending the event, so please inform us of all members that have been booked tickets but are no longer attending.

However, we are only able to provide a refund for cancelled tickets up until the 17th of May.

Refunds do not include the booking fee.

After the 17th of May, we are unable to provide a refund for any cancelled tickets. Refund requests due to exceptional or mitigating circumstances are discretionary and should be communicated in writing to the Jamboree Team via email (jamboree@ukmsf.org). MSF reserves the right to refuse refunds after this date.

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Jamboree tickets will be priced according to zones, with a discount being given to those that live further away.

Each group will be placed in a zone based on how many miles they have to travel to Gilwell Park.

Please note, we have done this in order to make the Jamboree as accessible as possible for all groups.

You will find out what zone you are in when the registration goes live. All GLV's should expect to receive an email in their inbox with the details. Please ensure we have the correct email address for your GLV, please email jamboree@ukmsf.org to provide the correct email.

Please note there is a booking fee in addition to all prices listed below.

EARLYBIRD PRICES:

Beavers/Cubs/Scouts and Explorer/Young Leader Attendees:

Zone 1 - £85

Zone 2 - £80

Zone 3 - £75

Leaders: £35 (for up to 13 adults) £45 (for all additional adults booked)

Young Leader Volunteering with Group (max 4 per group): £40

Non-Participating 3-5's: £15

Non-Participating 0-2's: FREE

STANDARD TICKET PRICES:

Beavers/Cubs/Scouts and Explorer/Young Leader Attendees:

Zone 1 - £100

Zone 2 - £95

Zone 3 - £90

Leaders: £45 (for up to 13 adults) £55 (for all additional adults booked)

Young Leader Volunteering with Group (max 4 per group): £50

Non-Participating 3-5's: £25

Non-Participating 0-2's: FREE

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PLEASE ENSURE ALL EQUIPMENT IS CLEARLY LABELLED AND HAS THE FULL GROUP NAME WRITTEN ON IT.

Good quality tents (suitable for heavy rain)

Mallet

Tent Pegs

First Aid Kit - fully stocked including ice packs

Trolley

Jerry Cans

Gazebo

Bin Bags

Gloves

Litter Pickers

Tent Repair Kit

Cleaning equipment

Dustpan and brush

Tarp/Prayer Mats

Portable lights/lanterns for your camping areas.

Portable battery powered fans

Cooling towels

Battery Pack

Board Games/Card Games

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PLEASE ENSURE ALL ITEMS ARE LABELLED AND HAVE THE INDIVIDUALS NAME, GROUP AND SECTION CLEARLY WRITTEN.

Good quality sleeping bags

Inflatable pillow (optional)

Ground Mat

Warm Layers

Good quality waterproof jacket

Good quality waterproof trousers

Waterproof shoes/wellies

Sliders/Crocs

Bathroom Slippers

Toiletries

Change of undergarments

Enough changes of clothes

Spare socks

Toothbrush + Toothpaste

Shower Gel + Shampoo

Towel

Sunscreen

Hat

Sunglasses

Prescription glasses if worn

Any prescribed medication - labelled and handed in to leader

Handheld fan

Reusable water bottle

Small day bag

Scout group neckerchief

Battery Pack (for adults)

Wash/dirty laundry bag

Head Torch

Flask/Mug for drinks (cups will not be provided)

For Explorers ONLY:

Swimwear to wear underneath waterproofs for water activities

Shoes you don't mind getting completely wet (closed and laced/velcro - NOT Crocs or flip flops)

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Supporting Letter for School Leave

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MSF 3rd International Jamboree - School Leave

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The Holiday Grants Programme offers one-off grants for schools, youth groups and non-profit organisations to take children aged 13 and under on recreational day trips or short residential trips.

We know that memorable experiences can have a lasting impact, boosting wellbeing, building confidence, and offering a break from daily pressures. This programme helps provide these opportunities for children who face financial hardship, systemic inequity or disability.

We prioritise groups supporting disabled children and those with limited access to funds to go on holiday. In 2024, 60% of grants went to organisations working in the UK's most deprived areas.

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Funding guidelines

Grant amount: £500 - £2,750 per trip

Trip length: A day trip or residential trips of up to 7 days

Timeframe: For trips from May to August, apply between Thursday 20 March and Monday 21 July. For trips from September to December, apply between Tuesday 22 July and Wednesday 19 November.

Age range: Children must be aged 13 or under

Eligible organisations: Schools, youth groups and UK-based non-profits

Trip type: Recreational only - no educational or religious aims

Location: Trips must take place within the UK, Isle of Man or Channel Islands

Deadline: Apply at least 5 weeks before the trip

We prioritise groups working in the 20% most deprived areas across the UK. If your group isn't located in a high-deprivation area but works with children facing significant financial or systemic challenges, please explain this in your application.

We want to help children who experience inequity and/or are disabled to go on fun trips. We fund schools, youth groups, and non-profit organisations planning one-time trips for children aged 13 and under. We prioritise fun and new experiences, such as camping, adventure activities, or visits to the seaside. For groups of disabled children, we look at the group's access needs and the levels of deprivation in your area.

We do not fund trips to high-cost destinations (e.g. theme parks, sporting events), trips outside the UK, trips for children over 13 or for families, trips that have already happened or are less than 5 weeks away, or trips with educational, curriculum-based or religious objectives.

Application process

Before applying, you'll need to complete a short eligibility quiz. If eligible, you can access the application form.

You'll be asked to share information about your organisation, the children you support, and the trip you're planning. This includes a clear budget, risk assessment, and safeguarding details.

We want to understand your community and the value of the trip to the children taking part. Please be as specific as possible about why the experience matters.

What information will I be asked to provide on safeguarding for my trip?

When you apply, you will need to confirm that your organisation has a policy for keeping children safe and that someone is responsible for this.

You will also need to confirm that your organisation regularly talks about safeguarding at the Board (or equivalent) level. These questions help us check that your organisation is serious about protecting children. You can find more help on our safeguarding webpage.

You will also be asked to submit a risk assessment.

More about safeguarding

What information should I include in the risk assessment for the trip?

The risk assessment you give us needs to show:

the risks that could take place on the trip

what you are going to put in place to make sure they do not happen

how likely the risks are to happen.

The risk assessment you give us must not have any personal information (such as children's names or health conditions).

We have provided a risk assessment template to show what we're looking for. You can use this template or submit your own assessment, as long as it includes the information we need.

You can find the example risk assessment below.

What do you mean by 'deprivation'?

We focus on helping children facing financial hardship or living in areas with high poverty. We give priority to groups working in the top 20% most deprived areas across the UK (England, Northern Ireland, Scotland, and Wales), the Isle of Man, and the Channel Islands.

We use national statistics to determine this, looking at factors like low income and limited access to opportunities in your area. You can find out how your local area ranks by using the provided links for the country you live in.

You'll need your organisation's postcode.

England - English Indices of Deprivation

Northern Ireland - Northern Ireland Multiple Deprivation Measure

Scotland - Scottish Index of Multiple Deprivation

Wales - Welsh Index of Multiple Deprivation

If your organisation does not operate in one of the top 20% most deprived areas but supports children facing significant financial challenges or systemic inequities, make sure this is clearly explained in your application.

For groups of disabled children, we are more flexible in our support, and we consider the access needs of your group alongside the levels of deprivation in the organisation's area.

I am experiencing technical issues with the application form. What should I do?

If you are experiencing technical issues with our application form, please refer to the Technical FAQ section below. If this does not solve your issue, please contact us.

How should I best use AI in my Holiday Grant programme application, and where can I find resources for using it responsibly?

We welcome the thoughtful use of AI in applications for the Holiday Grant programme, provided it supports - not replaces - your unique voice. If you use AI, let it help with your structure, but write the words yourself. Also, be sure not to share any sensitive or personal information when using AI.

We have noticed that AI-generated applications can include incorrect facts. If you use AI for research, we suggest using tools that provide links to their sources, like Perplexity. This allows you to double-check the information you are using and make sure it's from reputable sources.

For further guidance on using AI responsibly in the charity sector, please read the Charity Commission's blog post on Charities and Artificial Intelligence.

This blog gives valuable insights into best practices and considerations when using AI tools.

What should I do if I have a question about the guidelines?

If you have any questions about the Holiday Grants Programme or are unsure if your project fits our guidelines, please contact us.

How to apply

Complete the eligibility quiz

If eligible, create an account or log in to our application portal

Review our application guidance.

Complete and submit your application online

Applications must be submitted at least 5 weeks before the trip

You'll receive an email confirmation once your application has been submitted

We aim to respond within 5 weeks. If successful, you'll receive an offer letter with next steps

If unsuccessful, we'll explain the decision and invite you to apply again the following year

Existing grant holders

During your grant, if you have any questions or if your plans for your trip or holiday change, please contact our Holiday Grants Team.

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Learn about the Henry Smith Foundation's Holiday Grants Programme: one-off grants for schools and youth groups to fund fun, enriching trips for children aged 13 and under.

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All meals from the Thursday evening of the Jamboree will be centrally catered. They will be pre-packaged and served in your sub-camps.

You will not need to bring plates and cutlery for the main meals provided.

However, you will need reusable bottles, mugs/thermal mugs for water, cold and hot drinks.

Food will be served in crates, you will be expected to return empty crates back to the service point in your sub-camp.

It is your responsibility to ensure there is no food wastage, the kitchen team will not accept any leftover food back in to the kitchen, you should ensure that you distribute the food amongst your group or dispose of it correctly.

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The booking system is LIVE!

You will have received an email to the email address associated with your account on the MSF Booking System.

If you have not received an email or do not have log in details for the booking system please email jamboree@ukmsf.org

We ask that all payments are made by card payment at the time of booking.

Payment can be made by invoice in extenuating circumstances, but this must be approved by the Jamboree team and you must email to request this.

If you are paying by invoice, all earlybird payments MUST be paid by the 19th of April 2026 and all standard booking payments MUST be paid by the 17th of May.

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Deadline: Sunday 17th May 2026

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MSF 3rd International Jamboree 2026: Tent Form

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Please complete this form in full by no later than Sunday 17th of May 2026. Please email jamboree@ukmsf.org if you have any questions before filling out the form. We require you to complete this form accurately as it will be used to plan the sub-camps and where groups are allocated space.

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MSF Jamboree 2026 Entertainment Open Call

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Deadline: 14th June 2026

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MSF Jamboree 2026 Entertainment Open Call Poster

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Sunday 19th April 2026

You have SIX months to benefit from the Earlybird discount!

We are unable to honour the Earlybird price on any bookings made after this date.

If you wish to benefit from the Earlybird pricing then please ensure you register your group in a timely manner prior to the deadline.

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A reminder that you will need to complete and submit your own risk assessment for your district too.

Please speak to your district to see what they would like to see included in your own risk assessment.

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MSF Jamboree 2026 Navigator Activity Lists

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MSF Jamboree 2026 Changemaker Activity Lists

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MSF Jamboree 2026 Searcher Activity Lists

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MSF Jamboree 2026 Guardian Activity Lists

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MSF Jamboree 2026 Out of Zone Activity Lists

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We advise that all groups bring along a flag to represent their group. This flag should be no bigger than 3ft x 5ft, you can design this yourself or order one.

The flags will be used at opening ceremony and also in your sub-camp area.

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This will be updated with items that are going to be available to purchase at the MSF Markets

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What are the contingency plans for adverse weather conditions?

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What are the contingency plans for adverse weather conditions?

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In the event of severe wet or hot weather, we have sufficient marquees available to provide shelter. Activities may be paused until conditions improve.

We recommend that groups bring a selection of board games and other indoor activities to ensure young people remain engaged if the programme needs to be temporarily suspended.

Please ensure that parents and carers are informed in advance so that young people arrive appropriately prepared. Kit lists should include items such as hats, sunscreen, handheld fans, extra blankets, and cooling towels (snap cloths).

For full details of recommended equipment and clothing, please refer to the kit list.

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Important Information:

If you are coming to pitch your tents on the Tuesday or Wednesday please arrive at your allocated time as per the document above.

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MSF Jamboree Group Support_UK Contingents - Tent Pitching Times

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Please strictly adhere to your allocated arrival time.

Please ensure any parents dropping off also strictly adhere to the drop off instructions and timings.

🚎 All coaches arrive directly to Gilwell Park at the allocated time slot.

🚐 All minibuses arrive directly to Gilwell Park at the allocated time slot. The driver remains in the vehicle whilst everyone else and everything is unloaded in to your allocated bay. As soon as the vehicle has been emptied the driver drives directly to the long stay car park to park the minibus. They are then shuttled back to the campsite in the MSF shuttle.

🚗 All leaders cars and all parental drop-offs go directly to the long stay car park. No cars will be permitted entry to Gilwell Park including blue badge holders. If your group has parental drop-offs, the leaders must arrive 15 minutes prior to the parental-drop offs taking place so that you have time to arrive, register your car and park, ready to receive your young people when they arrive.

If you are coming in multiple forms of transport (for example coach and minibus and cars) please ensure your leaders are spread appropriately across the different vehicles in order to be able to manage and look after the young people appropriately.

Please communicate clearly with parents and ensure they understand the instructions.

For ease you may wish to find a large public car park nearby to congregate prior to your allocated arrival slot and then once everyone is present, travel to the car park in a convoy for ease.

Please ensure no valuables are left in your car. MSF will not be held liable for any theft or damage to your car, as with any other public car park.

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MSF 3rd International Jamboree 2026_ Arrival & Departure Form (Responses) - Arrival Times (4)