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Can we enable some creativity/thinking time that has been lost?

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Can we enable some creativity/thinking time that has been lost?

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how can we avoid bottlenecks in the matrix?

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how can we avoid bottlenecks in the matrix?

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so that decisions / actions are not slowed down?

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Recording meetings so you can listen back if you missed it 

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Recording meetings so you can listen back if you missed it 

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Setting aside time to focus on one theme at a time

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Setting aside time to focus on one theme at a time

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but also have flexibility

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Feeling comfortable saying that you don't have the answer right away...

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Feeling comfortable saying that you don't have the answer right away...

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... because this is not your expert theme (but that you will find out the answer and respond later.)

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Our comms depends so much on our serendipitous conversations which we can't do at the moment. How are we going to adapt to the New normal to ensure you don't miss out if you are at home?

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Our comms depends so much on our serendipitous conversations which we can't do at the moment. How are we going to adapt to the New normal to ensure you don't miss out if you are at home?

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Notes are great but can be time consuming, action logs can be written synchronously and sent around almost immediately

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More operational expertise - we talk alot but I would like more long term plans and goals

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More operational expertise - we talk alot but I would like more long term plans and goals

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Acknowledgement that the handover will take months rather than weeks and will add time pressures on our workloads

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Acknowledgement that the handover will take months rather than weeks and will add time pressures on our workloads

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I think this will take a while to get used to

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Regular updates from themes on what they want to achieve and how they are doing it

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Regular updates from themes on what they want to achieve and how they are doing it

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Have a clear timetable for reports, so for example having something like a rolling fortnightly bulletin for education/research meetings for ELs to pick up and take with them that all themes contribute to, so ELs don't ahve to go around and collect it themselves.

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How do we divide our time between themes? This needs to be worked out.

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How do we divide our time between themes? This needs to be worked out.

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Feel torn sometimes

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I would like to think that Level 5s meet regulary and that we can see actions from their meetings so we know what is decided where appropriate

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I would like to think that Level 5s meet regulary and that we can see actions from their meetings so we know what is decided where appropriate

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Need to block out times/days for meetings

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Need to block out times/days for meetings

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What will be the role of the Communications theme in this?

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What will be the role of the Communications theme in this?

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Clarity on where we post information - emails/Teams...

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Clarity on where we post information - emails/Teams...

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Time for reflection

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Matrix working worked well last time but only for those who prioritized their area 

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Matrix working worked well last time but only for those who prioritized their area 

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Periodical presentations or newsletter to update colleagues

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Clarity on the level of knowledge we need to have in theme areas which are not our own

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Clarity on the level of knowledge we need to have in theme areas which are not our own

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I'm concerned that the danger is that we will end up trying to develop expert knowledge in all areas...

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Need to have up to date 'reports' for both education and research that we can all access to take to meetings

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How to balance meetings with other commitments as a part-time member of staff - help with judging which are the priority meetings to attend

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How to balance meetings with other commitments as a part-time member of staff - help with judging which are the priority meetings to attend

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What happens if we find matrix working doesn't work? Other institutions have abandoned it...

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Send docs ahead of time of meeting. Gather feedback or input via survey or dare I say Padlet?? Need to meet online with limits on time (no more than 40 minutes). Dont have meetings back to back.

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Overall plan with designated responsibilities to allow all to feed in but to allow specific areas to be progressed

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Overall plan with designated responsibilities to allow all to feed in but to allow specific areas to be progressed

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I think meetings are useful but they need to have agenda and actions

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I think meetings are useful but they need to have agenda and actions