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Preparing Guidelines for preparing instructional information

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Preparing Guidelines for preparing instructional information

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1. Understand the pre-requisites and whole picture
It is very important that you understand the pre-requisites and the technique for writing instructions that include simplicity, being able to visualize the whole process and only provide just enough information for the intended audience and purpose.

2. Remember the persuasive element of purpose.
we must also emphasize on the persuasive element – the way they want their instructions to shape their readers’ attitudes. . Sometimes your persuasive aim will be simply to get your readers to read your instructions at all. Also, if you know that your readers will have any anxieties about being able to perform the task successfully, you’ll need to allay these feelings so that your readers can concentrate more fully on the task. And if you are preparing instructions for one of employer’s products, you’ll want your readers to feel so good about the product that they will buy from your employer again and recommend that others do likewise.

3. Use plenty of visual aids
For many purposes, well-designed visual aids are much more effective than words. For example, words cannot show readers where the parts of a machine are located, how to grasp a tool, or what the result of a procedure should like. It’s especially helpful to use visual aids when preparing instructions for readers who speak other languages. Sometimes visual aids can even carry all the information your readers need.

4. Test you instructions
Instructions can be surprisingly difficult to write. Words and illustrations that we think are easy to understand can baffle our readers. And we can too easily omit a step that seems obvious to us, only to find out later that our readers needed to have it explained. The best way to prevent such outcomes is to ask members of your target audience to try out a draft of your instructions so you can determine whether they will rally work for your intended readers.

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The following sections describe the element most commonly introductions, together with suggestions for deciding whether your readers need each of them.

i           Subject

ii          Aim

iii         Audience

iv         Scope

v          Organization

vi         Usage

vii        Conventions

viii       Motivation

ix         Safety

Often the title of your instructions will fully convey their subject. Especially in longer instructions, however, you may need to announce the subject in an introduction. Here is the first sentence from the 50-page operator’s manual for a 10-ton machine used in the manufacture of automobile and truck tires:

“This manual tells you how to operate the Tire Uniformity Optimizer (TUO)”

The first page of the manual for a popular word-processing program reads:

“The Microsoft Word user’s Guide contains detailed information about using Microsoft® Word for Windows TM and Microsoft Word for Apple® Macintosh® Aim”

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The effectiveness of your instructions can depend substantially on your decision about what – if anything – to provide as introductory material. Give only just enough information needed but not too little that might make it impossible for your readers to perform their task.

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Identifying the Structure of an Instruction

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Identifying the Structure of an Instruction

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The simplest instructions contain only the directions.
The complex instructions contain
1. Introduction
2. Description of the Equipment ( Penerangan Peralatan)
3. List of Materials and Equipment Needed ( Senarai Bahan dan Peralatan yang diperlukan)
4. Directions ( Langkah- langkah)
5. Troubleshooting (Penyelesaian Masalah)

Some instructions also include additional elements as covers, title pages, tables of contents, appendices, list of references, glossaries, lists of symbols and indices.

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Example of Instructional Information in Automotive 

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Example of Instructional Information in Automotive 

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Usually instructional information used to show step by step of fixing something or making something for example on how to change a tire. This is an example of Instructional Information.

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How to Change a Tire | Change a flat car tire step by step

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People use instructional language to give a step-by-step instruction in the making of a product, fixing a do-it-yourself gadget and so on.  Among others, it is used in lab experiments, in automotive workshops and in medical operation theaters.

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Instruction on DIY Plumbing

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instructions are simply those step-by-step explanations of how to do things: assemble something, operate something, repair something, or do routine maintenance on something.

Instructions come in many lengths, shapes, and levels of complexity. They range from the terse directions on a shampoo bottle to the huge manuals that are hundreds of thousands of pages long for servicing airplane engines, managing large computer systems, and performing biomedical procedures.