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Collect Data into Excel Online | Forms, Surveys, Questionnaires using Office 365

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If your school is using Microsoft, then Microsoft Teams Education can be your go-to communication hub.

It keeps you organized. It helps you get messages out. It manages your students' assignments. Access it from the desktop app, a mobile app or even on the web. This means no matter where you are, if you have an internet connection, you're always within reach of your students.

If you're new to Teams, all of its features can be daunting.

Don't worry. We've got you covered.

In this post, we'll share with you everything you need to know to run Microsoft Teams Education like a pro!
This post is sponsored by Microsoft. All ideas and content were developed independently by Ditch That Textbook's Matt Miller and Infused Classroom's Holly Clark. For notifications of new Ditch That Textbook content and helpful links: Interested in having Matt present at your event or school? Contact him by e-mail! Is Matt presenting near you soon? Check out his upcoming live events!

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Microsoft Teams Education: How to manage it like a pro

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If your school is using Microsoft, then Microsoft Teams Education can be your go-to communication hub. It keeps you organized. It helps you get messages out. It manages your students' assignments. Access it from the desktop app, a mobile app or even on the web.

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Record a slide show with narration and slide timings - Microsoft Support

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With a microphone, speakers, and a sound card, you can record your presentation and capture your voice narration, slide timings, and laser pointer gestures.

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With Live Presentations in PowerPoint, audience members can see a presentation on their devices and read live subtitles in their preferred language while you speak. They can use "pinch to zoom" to see the slides more clearly on mobile devices, give feedback, send live reactions to the presenter, and navigate back to review previous slides.

Important:

To use Live Presentations, presenters must have a Microsoft 365 subscription. Audience members don't need a subscription to participate in Live Presentations.

Live Presentations is not supported for presenters in GCC, GCC-High, or DoD tenants.

Getting started

To get started with Live Presentations open your slide deck in PowerPoint for the web and go to the Slide Show tab.

Important: Live Presentations is supported on Microsoft Edge version 80+, Google Chrome version 72+, Mozilla Firefox version 68+, or Opera version 60+ on Windows or Mac. Currently Safari is not supported for presenters, but works fine for audience members.

First, check your audience setting. Click the drop arrow next to Present Live to select who should be able to connect to this presentation.

Only people in your organization - This is the default option for presenters signed in with their work or school account. It limits access to people signed in with accounts in the same Microsoft 365 organization (work or school) the presenter is in.

Anyone - If you're presenting to an audience that includes people who are not in your organization you'll need to select this one.

Next, select Present Live and your presentation will begin with a screen that shows a customized QR code. You can also start your Live presentation from the slideshow toolbar:

Your audience can point their device cameras at the QR code, tap the link that appears over the QR code, and PowerPoint Live will load your presentation in their web browser. There's nothing for them to install.

Tip: If they're having trouble using the QR code they can also just go to their browser and enter the short URL shown at the top of the presentation screen.

The audience can connect from any device has that has an Internet connection and a browser: iOS, Android, Windows, or Mac.

Important: For audiences accessing Live Presentations on their mobile devices it requires at least iOS version 11, or Android version 8.

Once your audience has joined the presentation simply advance to your first slide as normal to start presenting.

Subtitles in 60+ languages

Once your audience has loaded the presentation they will see your spoken words transcribed on the screen in near real-time. This is great for audiences when the acoustics of the venue aren't good, or if you have audience members who have difficulty hearing.

If an audience member would like to have your words translated for them into a different language, they can tap the language indicator and select from one of more than 60 other languages. Once they've selected their language your spoken words will be machine translated into that language, and shown to them on their device as subtitles.

Each audience member can select the language of their choice.

Reviewing previous slides

If an audience member wants to look back at one of your earlier slides that can do that using the slide control that appears on their screen just below the current slide. They can go all the way back to your first slide, but they can only go as far forward as the slide you're currently displaying, so you don't have to worry about them reading ahead in your deck.

Live feedback

If an audience member using PowerPoint Live wants to give you feedback as you go, they can tap the feedback button (which looks like a smiley face) towards the bottom right of their device screen. There they can select from a handful of different feedback types, from "like" to "puzzled" and more. Their selection will briefly appear on the presentation screen.

Presentation evaluation

When you end the presentation audience members using PowerPoint Live will each get a short survey where they get to rate your slide design, speaker's skill, content, and interaction with audience on a scale of 1 to 5. They can add any other comments or feedback they might have and submit. This feedback is collected by Microsoft Forms where you can view the aggregated, anonymous, responses.

Important: You can save the aggregated feedback email in your inbox, but the detailed audience feedback in Microsoft Forms isn't kept indefinitely. If you want to keep the detailed feedback, go to the feedback form, select Open in Excel, and save the resulting Excel file.

Email summary

After the presentation you will get an email containing a summary of audience feedback responses, live reactions from the audience, and some recommendations on what to improve for the next time.

Presenting remotely?

You can still use PowerPoint Live Presentations when you present remotely! Here are a few tips for your that might help:

If you're presenting using Microsoft Teams and want to use Live Presentations you'll need to use screen sharing mode, rather than presentation sharing mode, to share your presentation. Otherwise you won't be able to start Live Presentations.

It will usually be easier for your audience to use a second device, like a smartphone or tablet, to join the Live Presentation. This allows their primary device to be dedicated to the presentation itself.

If an audience member has two (or more) screens on their device it can work to join the Live Presentation in a browser window on another screen, reserving the primary screen for the presentation.

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Present Live: Engage your audience with Live Presentations

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With Live Presentations in PowerPoint, audience members can see a presentation on their devices and read live subtitles in their preferred language while you speak. They can use "pinch to zoom" to see the slides more clearly on mobile devices, give feedback, send live reactions to the presenter, and navigate back to review previous slides.

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Microsoft Stream docs, videos, reference and more

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Get started uploading, categorizing and sharing your videos with Microsoft Stream.

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Microsoft Learning  & Accesibility Tools

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Microsoft Learning  & Accesibility Tools

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Immersive Reader, Dictation, Reading View, Office Lens

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Microsoft has launched Microsoft Forms for Office 365 education customers which is another step to make Office 365 a more collaborative platform. Presently, Microsoft Forms is available only to Office 365 Education subscribers and a public preview will be rolling out for Office 365 commercial subscribers.

Microsoft Forms is an initiative of Microsoft in the education market, and this product is built based on the feedback from the educators as they want to have a tool to assess their students progress on a regular basis. Microsoft Forms can compete Google Forms in the education market.

What is Microsoft Forms?

Microsoft Forms allows users to create custom surveys, quizzes, polls, and questionnaires, and send an invitation to other users so they can fill out the Microsoft Forms using a web browser on any device or computer. And, the creator can see the result in real time and can perform analysis on the collected data.

What are the main benefits of Microsoft Forms?

1. It is easy to use and configure quiz, survey to collect the data. Also, it has the capability to generate a report using real-time analytics.

2. It's easy to integrate with other Office 365 services.

3. Microsoft Forms can be customized and embedded on any other web page, blogger website.

4. Microsoft Forms can be shared with anonymous users to collect data. Also, results can be shared.

5. It has features to modified and delete forms data easily.

6. It allows creating duplicate forms using existing one

7. Microsoft Forms data is secure as it follows Office 365 compliance rules.

Microsoft Forms can be used in many institutions, businesses and government offices to fulfill their requirement for data collection and generate a real-time report. Below are the benefits of using Microsoft Forms:

When would you use Microsoft Forms?

1. You can create quiz easily and share with anonymous users quickly

2. Creating an order application for a small business

3. Teachers can use Microsoft Forms to assess their students on a topic.

4. Creating quick survey and collect data from audience

5. When you want to embed survey, quiz and registration forms on web pages, blogger or any Learning Management System.

6. When you want to customize forms and integrate your forms application with other Microsoft Services like Microsoft Teams and Microsoft Flow.

Microsoft Forms service can be used in many institutions, businesses and government offices to collect data and share information with their employees and customers. Below are scenarios where you would like to use Microsoft Forms service.

What is the licensing model and what Office 365 licenses can it be used with?

Microsoft Forms service is available for Office 365 Business Essentials, Office 365 Business Premium, and Office 365 Enterprise E1, E3, and E5 plans. It also is available for Office 365 Enterprise E4 customers before their plan retired.

Can anonymous users fill it survey or quiz?

Microsoft Forms service can be shared with anonymous users using their email ID's. It also has provision to hide the username for a response on a survey.

How to create your first form?

Browse and login into https://forms.office.com/Pages/DesignPage.aspx

After successful login, you'll be landed to the "My Forms" screen. Click on "New Form" button to continue.

On the following screen, you can add form name, description, and quick on "Add Question" button to add a new question.

You can add many questions based on available types.

Once, you're done. You can preview and share your survey with others. Also, you can change the theme.

Preview is available for computer and mobile view as depicted below in the screenshot.

To change the theme, you can select any option from the theme panel

Now, you can share your created survey with many people using multiple options as depicted in the below screenshot.

1. On the following screen, we'll share the survey using email.

2. On the Following screen, your recipient can see the received form to complete the survey.

3. Now, you're done with your first and simple form.

To create a Microsoft Form, you need to follow the steps below.

1. Login to your Office 365 account and open OneNote service.

2. Go to Insert Menu and click on Forms button

3. You will be prompted to login into OneNote. Click on Allow button to continue.

4. Now, you can add a new/existing Form from the available list.

Where can the Form results be saved?

To create a quiz, survey, and questionnaires, Microsoft Forms is available with the Web, OneDrive for Business, Excel Online, and OneNote Online. Users can fill the details on the Microsoft Forms and results can be posted Online on OneDrive, OneNote, and Excel. To add Forms in OneNote, you need to follow below steps.

How do you build Reports based on the results?

Microsoft Forms has a rich user interface and real-time analytics to display summary details and individual results from surveys. You can export responses data to Microsoft Excel for further analysis. Also, it has features to delete the responses and print the summary of the form.

To see your summary of responses, Open the form and click on " Responses ".

On top of the screen, you should be able to see the summary details of your form such as Responses, Average time to complete and status. Click on " View results " button to see the individual result of each response with respect to users.

You can export results to Microsoft Excel using " Open in Excel " button.

Logon to Microsoft Forms Site and go to Responses section on the Form.

1. Form Click on the "Open in Excel" button and save the data on your Local Machine.

2. Now, browse and login to PowerBI site to continue

1. Go to the "Import or Connect to Data" section on the page, and click on "Get" button under Files tile to continue.

2. On the following screen, you need to click on "Local File" tile to import Microsoft Form data from your Local System (Laptop/Desktop)

You need to select your Microsoft Form's responses data in the opened file upload window as depicted below.

On the next screen, there are two options that you can use to Import or Upload your data into PowerBI.

Now, you can create compelling visualization and report using below screen

To work on excel online, you can create one more Dataset using "Upload your Excel file to PowerBI" option.

Click on uploaded file to check the data and perform operations on it.

Import - Allows you to create reports and dashboard on the imported data.

Upload - Allows you to create an excel sheet with data so you can perform excel related operations.

How to feed Microsoft Form's data into PowerBI?

Power BI is a power tool to create compelling visualizations and reports from various data sources. You can import your Microsoft Form data into PowerBI for the data analysis and report purpose. It allows you to share the reports with power users on the web and mobile devices. Below are the steps to feed your Microsoft Forms data into PowerBI

What's the mobile/offline experience?

Microsoft Forms can be accessed on desktop and mobile devices. There is no mobile app available for this product. A large number of user can access this cloud service on the mobile browser to respond the survey.

You'll not get the option to print the summary of the response while access this service from using the Mobile browser as depicted below in the screenshot.

1. Open the form for that you want to change the theme.

2. Click on the Theme menu at the right corner of the design window and select the background design and color that you want to choose for your survey.

3. Also, you can set up an image for your background from Computer, OneDrive, and Search.

You can create a template of your survey and share with others. However, it doesn't support offline features.

What are the branding / customizing options?

Microsoft Forms allows you to change the background design and colors of your survey. To change the background design and color, you can follow below steps.

For example, the background image has been changed for the survey in below screenshot.

1. Sign in to https://flow.microsoft.com/ portal and click on "My Flow"

2. On the following screen, click on "Create a blank" flow

On the next screen, provide Name for your Flow and search for the Microsoft Form connector

Select "When a new response is submitted" from the triggers section of the screen

On the following screen, Select the value for your Form title field from existing Forms

Click on "New Step" button to "Add an Action" to setup email notification using "Office 365 Outlook" connector

On the following screen, you need to provide values for the below fields.

Now, you're done with Microsoft Flow and can check the integration using Microsoft Forms.

You need to fill the form to test the integration, the flow will trigger the email notification to given mail ID.

Click on "Create Flow" and Done to save and run the created Microsoft Flow.

How can you integrate Microsoft Forms with Microsoft Flow?

Sign into your SharePoint Online website and create a List with columns as depicted below

Now, open your Microsoft Flow website and Click on "Create from blank" button under My Flows Menu

On the following screen, you need to provide a name for your Flow.

Search for Microsoft Forms connector, and click on "Microsoft Forms - When a new response is submitted" from triggers section

Now, you need to pick up your form to set the value of "Form title" field.

On the following screen, you need to search for SharePoint to add a connector and trigger "SharePoint - Create item"

Now, you need to provide your value for fields Site Address, List Name, and list columns value from Microsoft Forms as depicted on the below screenshot.

Click on "Create Flow" button and hit the "Done" button to exit the newly created Flow.

Now, you're done with your Microsoft Flow.

To test this integration work, let's open our Microsoft Form and fill it.

Now, go back to your SharePoint list and check the data which you filled on Microsoft Forms.

Microsoft Forms can be integrated with Microsoft Flow. For example, you want to send an email notification on each respond to your form. You can setup a Microsoft Flow to get response details from the Microsoft Forms and send notification using Microsoft Outlook service.

Below are the steps to integrate Microsoft Forms with Microsoft Flow.

Open your Chrome browser and click on three dots right corner of the top.

Go to settings and scroll down the page for "Advanced".

On the following screen, go to language section and add the language you want.

Now, you can move up and down your preferred language by clicking on three dots.

1. You're done. Close your browser and re-open the browser to see contains in your preferred language.

2. Check out supported languages in Microsoft Forms.

How to post the results into a SharePoint List?

Microsoft Forms allows you to save data into a SharePoint List using Microsoft Flow. You can create a Microsoft Flow to post data to a SharePoint list by following below steps:

Does Microsoft Forms support multiple languages?

Microsoft Forms is capable of changing the language based on the browser language settings. You can follow below steps to change the language preference for Chrome Browser:

1. Easy to create quiz, survey, and questionnaires etc.

2. Copy the existing form to create duplicate forms.

3. Easy to shuffle questions, and multiple responses can be submitted.

4. Easy to embed the Forms on any other portal.

5. Create Forms in OneDrive, Excel, and OneNote Also, these forms can be shared anonymously.

6. Generate good response summary and real-time analytics.

7. Easy to apply the theme for your form.

8. Easy to integrate with Microsoft Flow.

Is the data secured and encrypted?

1. Forms cannot be grouped into folders.

2. Customization for branding is limited. The user can only change the image.

3. Form data doesn't get copied when duplicate forms will be created using existing one.

4. Microsoft Forms is having threshold limit of 5,000 responses.

Microsoft Forms follows Office 365 compliance rules and meets FERPA and BAA protection standards.

Sign up for a Microsoft Forms using your educational or work account.

Create survey, quiz, and questionnaire for students and others.

Integration with OneNote, OneDrive, and Microsoft Flow.

Review results based on real-time analytics.

Customization and branding of the Forms.

Changing the language of the forms using browser settings.

Add logic for the questions using branching features of the forms.

Summary of likes / dislikes..

Microsoft Forms is a product that helps teachers to create assessments, which can be filled on any device using any browsers. Below are the features that I like:

Also, there will be a few things that will be good to have in Microsoft Forms:

Microsoft Forms is a powerful tool that can be used easily to create quiz, survey, and questionnaire. Anyone can use this web-based forms to collect the data by sharing the forms with others. Now, you should be able to use Microsoft Forms using this article, and you can perform below things:

Hope, this will be helpful for you!

Keep reading and learning 🙂

Thank you!!

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The Ultimate Guide to Microsoft Forms - Collab365 Community

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Microsoft has launched Microsoft Forms for Office 365 education customers which is another step to make Office 365 a more collaborative platform. Presently, Microsoft Forms is available only to Office 365 Education subscribers and a public preview will be rolling out for Office 365 commercial subscribers.

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Use your class team's built-in Class Notebook for more class work, activities, and collaboration.

Set up Class Notebook

Class Notebook provides every student a place to take notes and collaborate with the class.

1. To set one up in your new class team, navigate to the General channel.

2. Choose the Class Notebook tab and select Set up a OneNote Class Notebook.

3. Follow the set-up steps.

Use Class Notebook in Teams

Need to take private notes or brainstorm with classmates? The Class Notebook tab lives in your class team's General channel. If your teacher has set up the notebook and directed the class to use it, click the tab and explore.

1. Select to expand the notebook and see all your sections: a Collaboration Space for developing ideas and projects with classmates, a Content Library where your teacher can save important resources, and a private notebook section that's just for your work.

2. Note the section at that bottom with your name-that's your private notebook! Only you and your teacher can see it.

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Use your class team's built-in Class Notebook for more class work, activities, and collaboration. Class Notebook provides every student a place to take notes and collaborate with the class. To set one up in your new class team, navigate to the General channel. Choose the Class Notebook tab and select Set up a OneNote Class Notebook.

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2020 has been wild. COVID-19 has reached all corners of the world, impacting and interrupting the way educators teach, students learn, parents support learners, and how we lead our daily lives. Microsoft Teams for Education has been right there alongside educators, students, and families during these often challenging times with new changes and improvements announced in June and July to help schools adapt to learning during a pandemic.
Thank you for sharing your feedback, triumphs, and difficulties with us along the way. We're humbled by the ingenuity you bring to improving student outcomes every day and the trust you extend to Microsoft Teams as a part of your learning community. Each new and improved feature we design is inspired by you, and for you.
Now, we're thrilled to share even more Teams updates for those headed into a new school year or those in the middle of their year. Whether your school is learning remotely, adopting hybrid learning, or adjusting plans week-to-week, we've got you covered to:
1) Run engaging classes through online meetings
2) Maintain student safety with control of meetings and classrooms
3) Easily deploy and manage Teams for your school or institution
4) Do more with Assignments in Teams
5) Keep learners engaged and collaborating in the classroom
6) Nurture social and emotional wellbeing outside of the classroom
7) Train yourself in Teams with additional resources

Let's dive in! (If you're just looking for a list without extra description, click here to jump.)

1) Run engaging classes through online meetings
Different choices on how to see each other and engage in online classes
Not every class or discussion has the same needs. That's why you'll have different options to view your class on desktop and mobile. Turn on Large Gallery view (aka a 7x7 video grid) to see everyone all at once, Together Mode for classroom discussions (read more about the science and use cases here), or Dynamic view to easily track the content or person currently speaking in class. And if a student is signing in from a mobile device, they'll be able to see more videos on iOS or Android devices, such as 2x4 and 3x3, too.

When: Expected in August

Educators will soon have the new option to download Updated Attendance Report option
Attendance Reports after a class meeting is over in the meeting chat and channel thread. Only the meeting organizer has access to the Attendance Report, which will cover Join Time and Leave Time, Email Addresses, along with the Duration so educators can more easily track student attendance as well as engagement. This feature is not on by default now and must be enabled first by IT Admins. Learn how to enable Attendance Reports in the Admin Portal here.

When: Expected in early September

Visual collaboration tools can make meetings and teaching environments more effective and inclusive.
Real-time visual collaboration in online classes, with control over when students can add to the whiteboard
Whiteboard in Teams now has new features including faster load times, sticky notes, text, and drag-and-drop capabilities. These features enable students who don't have access to a touch or pen device to participate in whiteboarding sessions during Teams meetings. Plus, educators will also have the option to present the digital whiteboard without students having access to drawing on the board during class.
When: Available now

Allow more students to join large lectures
Starting this month, Teams meetings are now available for up to 300 attendees (up from 250). By the close of 2020, Teams meetings will grow to support up to 1,000 students. When you want to bring in more students or faculty to watch a presentation or discussion, Teams will also support a view-only meeting experience for up to 20,000 participants.
When: Available now and later this year

Break into collaboration with virtual breakout rooms
We heard lots of requests for this one and we're listening. Educators hoping to split students into smaller groups and discussions for collaborative learning can begin using virtual breakout rooms early in the final quarter of 2020. Educators will be able to pick the number of breakout rooms they'd like, either randomly or manually assign students, move students from one room to the other, send announcements to each breakout group, and bring students back all at once to the main class they're ready. Breakout rooms will be available in non-channel meetings like scheduled meetings or meet-now.
When: Early in the final quarter of 2020

2) Maintain student safety with controls in meetings and classrooms
Have more control before, during, and after an online class
Students have a way of finding the loopholes, including in online synchronous learning. With Hard Audio Mute, educators can keep collaboration to the right moments and mute students when it's time to focus. Meeting options will be in place to prevent attendees from unmuting themselves. Mute all participants directly from the Participant pane and control students' ability to mute and unmute their audio.
When: Early September

IT Admins will soon have the option to control when students can join meetings by policy. This helps keep classrooms and student-to-student interaction secure to designated, supervised time. (For this policy to work, students must have an updated version of Teams.) To help educators have time to prepare their virtual classroom and prevent students joining without permission, Student Lobby gives educators control over when students are admitted to a scheduled meeting.

When: Student Lobby is available now and meeting policies for IT Admins are coming in August.

And finally, although there are some pretty awesome #MicrosoftEDU custom video backgrounds, IT admins now have the opportunity to create a custom video background policy (click here for specifics on the policy).
When: Available now

For more Teams online meeting safety guidance, visit these resources for educators and administrators.

Team owners can delete a cross-post
If a student gets a little too enthusiastic and posts inappropriate content across multiple channels, a team owner can now delete cross-posts. Classroom management in just a few clicks.
When: Available now

3) Easily deploy and manage Teams for your school or institution
Simplify grading with SDS and OneRoster compliant SIS
Say goodbye to the old copy-and-paste routine for grades. With the new GradeSync to OneRoster API, Teams automatically sends grades entered by educators in Assignments to their OneRoster compliant SIS.
When: Early August

Easier Teams policy management for all of your users
Using Group policy assignment, IT Admins can save time and reduce the complexity of managing groups of students or faculty. Instead of changes done student-by-student or in batches, IT Admins will be able to use groups (first-graders or fifth-graders, for example) and implement multiple policy definitions at the same time. If a user is in more than one group, the order that the policies take effect can be ranked. This is great for users who may have mixed roles, such as a university student who is also a part-time employee at their university. And there's no script involved! The starting six policies (Calling, Call Park, Channel, Meeting, Messaging, Meeting Broadcast) will be available in the Microsoft Teams Admin Center. Read more about group policy assignment and ranking.
When: Early August

More class team creation and management control
Soon, there will be even more (and even more awesome) options for team creation. First, School Data Sync (SDS) is adding back automatic class team creation! Admins can once again automatically bulk-create both M365 Group and class teams for their educators, saving their time and focus for teaching. Even though classes are created automatically, educators maintain control over when students are admitted and can view class content. This allows educators additional time and control to set up their classes before admitting their students into the class team. To schedule Class Team Deployment Assistance with the EDU Customer Success Team, complete the form at https://aka.ms/sdssignup.
When: August

Educator-led team creation is another great deployment option that alleviates work for educators while still granting them control over which classes they want to create and use. Admins can create M365 groups for classes based on student and educator roster information, and the educator will be notified of their suggested class teams. The educator can then decide whether or not to create teams for their suggested classes. This provides flexibility and prevents class teams from being automatically created and turned on when they aren't needed. This solution is recommended for large tenants (>500,000 teams). To learn more about this feature, please visit the Create a team from suggested class tab.
When: August

The Early Class Access API gives additional control to IT Admins to support and create teams with educators. First, IT Admins decide whether or not a class team will be "locked" for early educator access or give immediate student access. Next, Admins use a query to see which teams are active or not activated yet. Then, if needed, IT Admins can activate the class team on the educator's behalf. Please refer to this documentation for more information about Early Access Class Teams.
When: August

For more information, please read these recommended methods and best practices for creating class teams.
4) Do more with Assignments in Teams
View assignments across all classes and get to them quickly (again)
Being able to see what's upcoming, whether you're an educator or student, is super important to getting a handle on your week...month...or year. Soon, both educators and students will once again be able to view upcoming and turned in assignments by class or view them across all classes. Just visit Assignments in your app bar on the left hand side of Teams to view assignments across all classes.
When: August

Quickly preview a linked resource
In addition, when an educator adds a link as an assignment resource, students will be able to see a thumbnail preview before clicking to the site or resource.
When: August

More flexibility and settings for educators
Tackle unconscious bias and even the playing field in class with Anonymous Grading. When enabled in the assignment detail view, students' names are anonymized and avatars are temporarily removed, presenting a random list of students. This allows educators to review work with identities hidden, no shuffling of paper involved.
When: August

Instead of setting things up on an assignment-by-by-assignment basis, educators can now manage a set of Assignments settings in the Assignments tab. Assignment settings allow educators to set default due times, set preferences of what happens when a new student is added to the class, change where notifications for the assignment will be posted (like an Assignments specific channel), and turn off turn-in celebrations if they're not age-appropriate for older students. (Settings changes will apply to new assignments created after the settings have been saved.)
When: August

More languages supported in Assignments
Assignments is growing even more globally inclusive with additional languages supported including Croatian, Estonian, Greek, Hungarian, Indonesian, Latvian, Lithuanian, Romanian, Slovenian, Ukrainian, and Vietnamese.

When: Available now

Overall improvements to make Assignments better
Kicking off with simplified terms and an icon refresh, several changes will be made to improve readability and functional association for educators. Assignments will soon be able to support larger file sizes (up to 500MB) and more than 10 attachments at a time. There will also be large class UI improvements that improve the speed of viewing and creating assignments for classes of up to 200 students. Lastly, we're making it easier to tell when students are no longer enrolled in the class and ensuring that they don't receive assignments after they leave the class.
When: Large class UI improvements available now, others in August

5) Keep learners engaged and collaborating in the classroom
Class Materials is now available on Android
With students working from a variety of devices, including many mobile devices, it's important that they have access to the core curriculum. To make learning more equitable, the Class Materials folder is now available on Android.
When: Available now

More reasons to feel pretty great about turning in an assignment
If your students are already fans of the dangling pizza slice or swinging sloth animation that play after they click Turn in, they'll feel extra celebratory after they experience the new turn-in celebrations launching this August. Turning in work is a big deal. We've heard from students that Teams' whimsical animations bring a 'lil sprinkle of magic to their school day, granting some extra motivation to meet due dates and influence student outcomes. At a time when students may feel disconnected from their vibrant classroom life, the surprise of, say, a disco ball spinning down to sparkle on their screen reminds them to pause and pat themselves on the back for a job well done.
When: August

New Assignment turn-in celebrations sprinkle a little magic into the school day

D2L's Brightspace Course Connector
D2L's Brightspace is a learning management system for K12 and higher education teaching. With the D2L Brightspace Course Connector for Microsoft Teams, educators will be able to sync rosters, create private channels for course sections and link back to their course homepage through a tab in Microsoft Teams.
When: August

6) Nurture social and emotional wellbeing outside of the classroom
Gather reflections on how students are feeling and doing in real-time
Emotions are a big part of life at school. How students feel impacts their readiness to learn, their mental wellbeing, and their behavior toward their teachers and their peers.

To communicate in emotionally supportive ways, we rely on many nonverbal cues and real-life opportunities for interaction. If your school is learning remotely, in a hybrid model, or somewhere in between, it can be harder to pick up on the social cues of how students and faculty are feeling.

The Reflect messaging extension gives educators and staff another social and emotional connection with their students and colleagues. Through quick check-in questions and polls, students and colleagues can share how they are feeling in general, or about a specific topic, such as learning from home, an assignment, current events, or a change within their community. Using Reflect to check in with others can help you better understand wellbeing and open a dialogue for social-emotional learning (SEL) with your students by giving them an opportunity to practice self-expression and naming their emotions.

Educators can choose to make the reflection fully anonymous, private to them, or viewable to the entire class. IT administrators can install the Reflect extension from GitHub and then make it available to educators in their organization in the message extension menu. Once installed, the extension provides suggested check-in questions and the ability to add custom questions that students can respond to in a poll-like experience. Check for more scenarios and use cases here.
When: Early August

7) Train yourself in Teams with additional resources
Learn about Teams and how to get started:

1. Quickly learn about Teams and common classroom scenarios with clickable interactive demos for educators, families, and IT Admins (in English).

2. Check out the Quick Start Guides if you're an Educator (PDF), Student (PDF), or IT Admin.

3. Train yourself with Professional Development with the popular Microsoft Educator Community course, Transform Learning with Microsoft Teams.

4. Watch helpful "how-to" videos with Teams Quick Tip videos on YouTube (or pick from a different Teams video playlist here).

5. Sign up for the live Microsoft Teams for Edu digital readiness event for both educators or IT Admins on August 11 and 12 that dives into common scenarios, use cases, and how to get ready for the school year at https://aka.ms/TeamsEDULive. (In English, sessions will be recorded.)

Plus, check out these additional resources:
And for those that love lists, here's a quick review of all the features we shared along with their launch dates:
2) Maintain student safety with control of meetings and classrooms 1) Run engaging classes through online meetings 3) Easily Deploy and manage Teams for your school or institution

1. Resources for parents, guardians or family members looking to support student learning: https://education.microsoft.com/resource/755e5a8b

2. Teams online meeting safety guidance for educators and administrators.

3. The Teams help homepage. You can also click Help in your Teams app at any time for extra how-tos and support!

4) Do more with Assignments in Teams
Large Gallery view (aka 7x7) - expected in August
(New) Together Mode - expected in August
(New) Dynamic view - expected in August
(New) See more videos on iOS or Android devices - expected in August
(New) Attendance Report post-meeting download - expected in early September
(New) Whiteboard in Teams features - available now
(New) Digital Whiteboard without student access - available now
(Update) Teams meetings now 300 interactive participants - available now
(New) Teams meetings up to 1,000 interactive participants - coming in the last quarter of 2020
(Update) Virtual Breakout rooms - no later than early Q4 2020
5) Keep learners engaged and collaborating in the classroom
(New) Hard Audio Mute - expected in early September
(New) Control when students can join meetings - expected in August
(New) Students Wait in Lobby - available now
(New) Custom video background policy - available now
(New) Delete cross posts - available now
6) Nurture social and emotional wellbeing outside of the classroom
(New) GradeSync to OneRoster API - expected in August
(New) Group policy assignment - coming soon
(Update) SDS adding back team creation- expected in August
(New) Educator-led team creation - expected in August
(New) Early Class Access API - expected in August

(Update) View assignments across all classes (again) - expected in August
(New) Link thumbnail preview - expected in August
(New) Anonymous Grading/Marking - expected in August
(New) Assignment settings - expected in August
(New) Four additional overall improvements - expected in August
(New) New Assignment languages supported - available now

(New) Class Materials on Android - available now
(New) New Turn-in celebrations - expected in August
(New) D2L's Brightspace Course Connector - expected in August

(New) Reflect messaging extension - expected in early August

You've got this. And we're right here if you need us.

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25+ updates for Microsoft Teams for Education for Back to School | July 2020

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2020 has been wild. COVID-19 has reached all corners of the world, impacting and interrupting the way educators teach, students learn, parents support learners, and how we lead our daily lives. Microsoft Teams for Education has been right there alongside educators, students, and families during thes...

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How to use Microsoft's Sway presentation program to tell a better story

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Do you have a story to tell? Microsoft Sway is a versatile presentation program. Let Sway bring your story to life through beautiful, visual storytelling. Here's how to get started with Sway.

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Educator Center Overview - Microsoft Learn Educator Center

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Microsoft Learn for Educators takes the best of Microsoft Learn online learning paths and helps you to bring instructor-led training materials from Microsoft into your courses. This program provides members with access to Microsoft ready-to-teach curriculum and teaching materials aligned to industry-recognized Microsoft Certifications.

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Starting with OneNote - Microsoft OneNote Online

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New to Microsoft Sway? This article provides an overview of how easy it is to create and share anything with Sway's colorful and interactive canvas. Learn how to create and preview your first Sway, how to add and embed content, and how to share your finished creation with others.

What is Sway?

Video: Use Sway to reimagine how your ideas come to life

Sway is a new app from Microsoft Office that makes it easy to create and share interactive reports, personal stories, presentations, and more.

Start by adding your own text and pictures, search for and import relevant content from other sources, and then watch Sway do the rest. With Sway, you're no longer limited to picking a pre-designed template that makes your presentations look like everyone else's, and you don't have to have any design skills to transform and showcase information in modern, interactive, and attention-getting ways.

With Sway, there's no need to spend lots of time on formatting. Its built-in design engine takes care of making your creation look its best. If the initial design doesn't quite match your taste or mood, you can easily apply another - or fully customize your layout to make it your own.

It's super easy to share your finished Sways. Family, friends, classmates, and coworkers can see your creations on the Web without signing up, signing in, or downloading anything. And you can change the privacy settings for any Sway whenever you want more control over what you share.

Sway is free to use for anyone with a Microsoft Account (Hotmail, Live, or Outlook.com). You can create more sophisticated Sways with more content when you use Sway as part of an Office 365 subscription. For more information, see Add more content to your Sways with Office 365.

What can I create with Sway?

Whether it's a report, a presentation, a newsletter, a personal story, a photo album, or a visual trip report, there's virtually no limit on what you can express creatively with Sway.

Reports

Presentations

Newsletters

Stories

If you're not sure what's possible, you can get inspiration by viewing and interacting with Sways that other people have created. After you've signed in to Sway (see below), scroll down to the bottom of the My Sways page, and then browse through the featured content under the heading "Get inspired by a featured Sway." You can also choose to start with one of the featured templates to begin using and learning Sway.

Sign in to start creating

To get started with Sway, visit www.sway.com in any browser and then click Sign in on the top menu bar.

When prompted, enter the email address you want to use with Sway. You can use your free Microsoft Account (Hotmail, Outlook.com) or any organizational account given to you by your work or school. If you don't already have an account, visit www.microsoft.com/account to sign up for free.

On the My Sways page that opens after you've signed in, click or tap Create New to start creating your first Sway.

Get to know the Sway Storyline

The Storyline is where you type, insert, edit, and format the content that tells your story. Content is arranged in sequential order by adding cards, each of which holds the type of content you want - such as text, images, videos, and even Office documents. The order of cards can be rearranged at any time to suit your needs.

Give your Sway a title

Click the Title your Sway placeholder text shown in the first card on the Storyline, and then type a short but meaningful description of what your Sway is all about. When you later share your finished Sway, this title will be the first thing that others will see.

Add images and text to your Sway

To add content to your Sway, such as text, images, or videos, click or tap the + icon at the bottom of any existing card. You can also drag and drop text and images right onto your Storyline. (Don't hesitate to experiment - you can change the order of your content at any time and customize each card the way you want.)

Add content to your Sway

You can easily search for and add additional content to your Sway, such as an image that is stored on your computer or mobile device. Sway can also search the Web for the most relevant content, such as videos, and add it to your Sway. On the menu bar, click Insert, select your preferred content source from the menu, and then enter any search keyword or phrase into the Search sources box.

Preview your Sway

You can preview your work in progress at any time by clicking the Design tab. When you preview your Sway, you can see how it will appear to others when you later decide to share it. To fully experience your Sway, click the Play button on the top menu bar.

To return to your Storyline when you're done previewing your Sway, click the Storyline tab.

Change the style of your Sway

Sway lets you focus on what you're trying to communicate by taking care of the formatting, design, and layout of your content. You can keep Sway's suggested default design, select and apply your own, and even customize the layout.

To choose a style for your Sway, click Design on the menu bar, and then select Styles. To choose a random look and mood for your Sway at any time, click the Remix! button until you find a design and layout you like. You can also adjust a specific part of the currently applied style, such as color, font, and textures, by clicking the Customize button in the Styles pane.

If you want to control how others will view and navigate your Sway once you've shared it, select whether your content should scroll vertically, horizontally, or appear like a presentation.

Share your Sway

Ready to share your Sway with the world - or perhaps just with selected people? Click the Share button on the top menu bar and then select how you want to share your Sway. Your choices on this menu depend on the type of account that you used to sign in to Sway.

For a more detailed look at all available sharing options, see Share your Sway.

Go mobile with Sway

Sway works in all modern mobile browsers, regardless of platform. Whether you're taking the sightseeing trip of a lifetime, documenting research for school, or taking part in an important business conference, Sway is always just a tap away.

Discover Accessibility features in Sway

The browser that is used to author and view a Sway determines the Accessibility features that are available. For best results, we recommend Internet Explorer, Firefox, or Safari.

You can use Sway in a high-contrast mode with full keyboard functionality and screen reader access to your content. Click More Options ( . . . ) on the top menu bar, and then click or tap Accessibility view. To quit Accessibility view, use the same command again.

For more information about Sway Accessibility, please read the following:

Next steps with Sway

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New to Microsoft Sway? This article provides an overview of how easy it is to create and share anything with Sway's colorful and interactive canvas. Learn how to create and preview your first Sway, how to add and embed content, and how to share your finished creation with others.

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Important:
Support for the old OneDrive for Business sync app with SharePoint Online has ended. If you see this icon in your taskbar, read this article to learn more.

With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically.

This article describes how to download the OneDrive sync app and sign in with your personal account, or work or school account, to get started syncing. If you use Microsoft 365 Apps for business, you can also sync files from your SharePoint sites. If you're not using Microsoft 365 Apps for business, see Sync SharePoint files with the OneDrive for Business sync app (Groove.exe).

Install and set up

1. If you're using Windows 10, your computer already has the OneDrive app installed - skip to step 2.

If you don't have Windows 10 or Office 2016, install the Windows version of the new OneDrive sync app.

2. Start OneDrive Setup.

If you have no accounts signed in to OneDrive

If you don't currently have an account signed in to OneDrive, use these instructions to start OneDrive.

1. Select the Start button, search for "OneDrive", and then open it:

In Windows 10, select OneDrive.

In Windows 7, under Programs, select Microsoft OneDrive.

In Windows 8.1, search for OneDrive for Business, then select the OneDrive for Business app.

2. When OneDrive Setup starts, enter your personal account, or your work or school account, and select Sign in.

Key points in OneDrive Setup

There are two screens in OneDrive Setup that are helpful to watch for:

On the This is your OneDrive folder screen, select Next to accept the default folder location for your OneDrive files. If you want to change the folder location, select Change location - this is the best time to make this change.

On the All your files, ready and on-demand screen, you'll see how files are marked to show them as online-only, locally available, or always available. Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

Note: If you were already syncing OneDrive for work or school to your computer (using the previous sync app) and you've just installed the sync app, you won't see the This is your OneDrive folder or the Sync files from your OneDrive screen during OneDrive Setup. The sync app automatically takes over syncing in the same folder location you were using before. To choose which folders you're syncing, right-click the blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders.

See and manage your OneDrive files

You're all set. Your OneDrive files will appear in File Explorer in the OneDrive folder. If you use more than one account, your personal files appear under OneDrive - Personal and your work or school files appear under OneDrive - CompanyName.

You now have a new white or blue cloud icon (or both) in your notification area and your files are synced to your computer. Your blue cloud icon will appear as OneDrive - [YourTenantName] when you hover over the icon.

Note: Contoso is an example name - yours will show the name of your organization.

Any time you want to change the folders you sync on your computer, right-click that cloud icon in the taskbar notification area, and select Settings > Account > Choose folders. Find other information about your account and change other OneDrive settings from here.

Learn more

Need more help?

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Important: Support for the old OneDrive for Business sync app with SharePoint Online has ended. If you see thisicon in your taskbar, read this article to learn more. With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com.

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Save anything on the web to OneNote. Clip it to OneNote, organize and edit it, then access it from any device.

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One Note: 10 Tips for Teachers and Students 

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One Note: 10 Tips for Teachers and Students 

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How to Use OneNote for School: 10 Tips for Students and Teachers

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Microsoft OneNote weighs just a few megabytes. Lugging around a satchel full of books pales a bit in comparison, doesn't it? So, as you head back to school, let's learn a bit more about how to use OneNote for school.

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Introduction to One Note Class Notebook Sway

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Introduction to One Note Class Notebook Sway

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Introduction to the OneNote Class Notebook Creator

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OneNote in Education - Interactive Guides

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OneNote in Education - Interactive Guides

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Learn the basics of Microsoft OneNote, and then dive into specific scenarios for teachers, students, and school administrators with these interactive guides.

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Briana Harrison - harrisonb@fultonschools.org
Kylie Dayton - daytonk@fultonschools.org
Lin Lee - leelc@fultonschools.org
Kenny Marbry - marbryk@fultonschools.org