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⏲️9:00 am - 10:40 am
~ 90 - 105 mins

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⏲️ 8:30 am - 12:30 am

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⏲️ 8:30 am - 9:00 am
Practice drafting an email to Fellows about the lectures' recordings at the end of the Seminar

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⏲️ 8:40 - 10:30 am
Remind to confirm

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Remind volunteers to email bank account information

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⏲️ 8:30 am - 9:00 am
Alumni page: Fix Alumni's table and upload the missing infographic
Presentations: Hyperlinks

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⏲️ 9:00 am - 10:00 am (HR Team)
⏲️ 10:00 am - 11:30 am (IT Team)

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Volunteers' Stipends (1) and Certificate of Appreciation (2)

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Volunteers' Stipends (1) and Certificate of Appreciation (2)

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⏲️ 9:00 am - 10:00 am

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⏲️ 11:00 am - 11:15 am

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Website: Fix hyperlinks and Speakers' bios

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Website: Fix hyperlinks and Speakers' bios

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⏲️ 8:30 - 9:00

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I'm happy that I got to work on some parts of our Canvas for the TI Seminar (all the hours watching training videos seem to sort of pay off ^^). It was really fun applying what I learned to our Canvas and exploring even more new functions as I went along. However, I am aware that I also have other tasks to attend to, but this week, I have been rushing them to 'get them over with' and go back to this one task, which resulted in me making small and silly mistakes here and there. Therefore, I will need to distribute my time more equally and efficiently from now on.

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⏲️9:40 am - 9:50 am
~ 15 mins
Conduct OFAC search for 16/32 Speakers for the Public Policy Seminar

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⏲️ 2:00 pm - 2:30 pm
Email chị Trang HR regarding PIT registration

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Training - Collaborative Agreement (CA) (Chị Hạnh)

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Training - Collaborative Agreement (CA) (Chị Hạnh)

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⏲️10:00 am - 10:15 am

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Training - Upload files to the website and create hyperlinks (Anh Phong IT)

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Training - Upload files to the website and create hyperlinks (Anh Phong IT)

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⏲️ 03:00 pm - 03:30 pm

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⏲️ 8:30 am - 9:30 am

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⏲️10:15 am - 11:00 am
~ 30 - 45 mins
Draft CAs for 6 speakers

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⏲️ 10:30 am - 12:00 pm

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⏲️1:30 pm - 4:00 pm

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⏲️ 11:00 am - 11:30 am

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Training - Fulbright's Branding Visual Guidelines (Chị Huyền)

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Training - Fulbright's Branding Visual Guidelines (Chị Huyền)

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⏲️1:30 pm - 2:00 pm

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⏲️ 2:00 pm - 2:30 pm
Edit and double-check

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⏲️ 2:30 pm - 3:00 pm

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⏲️3:00 pm - 3:30 pm
~30 - 45 mins
Practice drafting a payment request for Courtney Weatherby

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Certificate of Appreciation for Volunteers

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Certificate of Appreciation for Volunteers

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⏲️ 4:30 pm - 5:00 pm
~ 15 mins
Personal input: The actual task only took me less than 15mins but my laptop didn't have the displayed fonts, and I thought I could search them on Google so I didn't ask for help (which was a mistake). As a result, the simple task took me longer than it should...

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Website: Upload bios for John Kerry and Amb. Murphy 

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Website: Upload bios for John Kerry and Amb. Murphy 

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⏲️ 11:30 am - 12:00 pm
~ 30 - 45 mins

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⏲️ 10:45 am - 12:00 am
Uploading files: 30 mins
Sending emails: 30 mins

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⏲️ 3:45 pm - 4:15 pm

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Upload Speakers' screenshots for the PP Seminar on SharePoint

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Upload Speakers' screenshots for the PP Seminar on SharePoint

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⏲️ 4:30 pm - 5:45 pm
~ 1 hour
Refer to the syllabus to find and upload screenshots of 32 speakers from the Seminar to the folders accordingly.

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⏲️ 2:00 pm - 2:30 pm

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Website: Public Policy Seminar's Presentations

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Website: Public Policy Seminar's Presentations

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⏲️ 12:00 pm - 12:30 pm

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⏲️ 1:30 pm - 2:00 pm

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⏲️ 2:30 pm - 2:45 pm
Complete the table in the Appendix for 2 speakers

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Alumni page for Public Policy Seminar on YSEALI website

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Alumni page for Public Policy Seminar on YSEALI website

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⏲️ 2:45 pm - 3:00 pm

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⏲️ 3:00 pm - 3:30 pm

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⏲️4:00 pm - 4:45 pm
~ 30 - 45 mins
Perform a SAM check for 32 speakers

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⏲️ 5:10 pm - 5:30 pm
~ 30 mins

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~10 mins

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⏲️ 3:20 pm - 3:40 pm
Fix hyperlinks

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⏲️ 3:40 pm - 4:30 pm

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⏲️ 10:30 am - 10:45 am

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⏲️ 8:30 am - 12:30 am

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Update bio of Mrs. Nhung & Nashin on website and sharepoint
⏲️ 2:00 pm - 2:30 pm
Research bios of 4 speakers
⏲️ 2:30 pm - 3:00 pm

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Update 3 volunteers in PR form

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⏲️ 4:00 pm - 4:15 pm

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⏲️ 4:15 pm - 4:40 pm

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Email IT Team for support

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Canvas Training: Administering Canvas (1)

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Canvas Training: Administering Canvas (1)

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⏲️ 9:50 pm - 11:00 pm
1. Account Structure
Canvas Guides
Environments (Production, Test, Beta)
Hierarchy: Root acc > Sub acc > more Sub accs (known as Courses) (Settings - SIS ID)
Terms (Default term vs. Specific time period)
Courses:
- Create multiple versions of the course
- Add sections to the course
Users > enroll in courses > assign roles
As admins > act as user to troubleshoot issues
Roles & Permissons > course roles and account roles (cannot rename nor clone)
Starters Settings - Settings
Quotas : the maximum of spaces
Admins - Add Account Admins
Announcements able to select the recipients

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⏲️ 1:30 pm - 2:00 pm
Fix 'Speakers' hyperlinks for Seminars 2021
Fix 'Fellows' hyperlinks for Public Policy 2022 (Fellows > Alumni)
RERD Seminar's Presentations (unable to change the pdf files' names)

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Canvas Training: Administering Canvas (2)

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Canvas Training: Administering Canvas (2)

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⏲️ 2:15 pm - 3:15 pm
2. Data provisioning
Reports
Create new Courses > recommended: admin only
3 mains way to get info into Canvas: Syncing with SIS via API - Import CSVs - Editting through UI
CSVs files and Import SIS
SIS Import
Users:
user_id: needs to be unique (any characters are okay but avoid using comma ',' > might create an error when import)
login_id: user needs to be type in (email address is common)
authentication_provider_id
similarly - Courses, Sections, Enrollments, Accounts (a parent account and smaller accounts) (Eg. Faculty of Arts - Social Sciences, Humanities,...)
SIS Import: upload individually or as a zip file
Be careful with 'This is a full batch update' > Canvas understand that all the data is in the file and remove the others from Canvas > recommended not tick at all
Override UI changes (update sticky changes as well)
>Process Data
Sandbox courses > good for experimenting and exploring
API Tokens
Developer Keys

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Canvas Training: Administering Canvas (3)

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Canvas Training: Administering Canvas (3)

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⏲️ 3:30 pm - 4:45 pm
3. Content Management
Sharing consideration
Outcomes (insert or simply import at once)
Rubrics
Grading Schemes
Question Banks
We are now able to share contents (Direct share > Send)
Canvas Commons
Blueprint Courses

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Canvas Training: Administering Canvas (4)

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Canvas Training: Administering Canvas (4)

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⏲️ 4:45 pm - 5:20 pm
Configuring and Extending Canvas

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⏲️9:00 am - 10:30 am
Fundamentals Part 1
Getting started - Dashboard & User Settings
Comm Tools - Conversations, Announcements & Calendar
Your Canvas Course - Modules, Course settings & Analytics

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⏲️ 10:30 am - 11:30 am
Assessment Tools - Assignments, Discussion & Quizzes
Grading and Feedback Tools - Speedgrader & Gradebook

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⏲️ 11:00 am - 12:30 pm

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I've learned a lot and made quite a few mistakes too. Even though I am aware that it's not possible to produce satisfactory and flawless outcomes consistently, with the nature of my work, I believe, it's important that I be more careful and make sure to double-check (even triple check!) along the way.

The workload so far is manageable (I actually even had 5-10 minute breaks here and there in between tasks too ^^). And I always had Ms. Hanh and Ms. Huyen alongside to guide me during every step. But I also know that this won't always be the case in the future, and I believe I should start working with the mindset that I am fully responsible for my work.

I think I have to find a way/tool to organize and keep track of everything (data, files, emails, etc.). It might be easy to manage right now with so few of them, but I know it will be hard to keep track of everything without a proper system in the long term.

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Only when I started to work more with other FUV Departments this week (with Email and Teams being the main communication channels), did I realize how much time it took me to compose and send a simple email/message. To be more efficient in the future, I believe I should try to speed up these tasks and not worry about them too much as long as what I want to say is delivered.

I also got to learn about the Canvas platform. While watching videos upon videos of training was a bit tedious, I had a lot of fun playing around and exploring Canvas with my own Sandbox course. It was definitely one of the parts that I enjoyed the most this week.

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< 10 mins

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⏲️ 2:00 pm - 2:30 pm

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⏲️ 2:30 pm - 2:45 pm

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⏲️ 3:00 pm - 3:45 pm
1. CRM and Website Overview (Page, Website,...)
2. Lecturers - Uploading Bios of Speakers
3. Website - News and Events
Upload articles
Upload files to the website and hyperlinks
4. Page - Add sections

Comments: Anh Nguyen is a fast learner. He had a little trouble navigating through CRM at first but once he got the hang of it, he was able to do the assigned task with little assistance afterwards.

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Rename and Double check
⏲️ 8:45 am - 10:30 am

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Certificates of Appreciation for Volunteers

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Certificates of Appreciation for Volunteers

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Certificates of Appreciation: 10:30 am - 11:00 am
Emails: 11:00 am - 12:00 pm

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⏲️ 2:00 pm - 3:10 pm

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⏲️ 3:10 pm - 3:45 pm

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Edit the Offer/Rejection Letter Template

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Edit the Offer/Rejection Letter Template

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< 5 mins

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< 10 mins

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Fill in forms: 1:30 pm - 2:15 pm
Send email to chị Trang HR (< 5 mins)

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⏲️ 2:25 pm- 2:45 pm

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⏲️ 3:30 pm - 3:50 pm

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⏲️ 4:00 pm - 4:10 pm

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⏲️ 3:00 pm - 5:05 pm
1. Overview and Canvas Workspace
2. Account and User settings
3. Building Courses
4. Course Settings
5. Conversation and Inbox
6. Announcements
7. Calendar

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⏲️ 9: 45

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11:40 - 11:46

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Complete 17 acceptance letters for Fellows

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Complete 17 acceptance letters for Fellows

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⏲️ 11:46 - 12:10

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9:00

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9:30 - 10:30

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Move completed speakers' documents to 'Batch 2' folder + upload signed CAs to Sharepoint

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Move completed speakers' documents to 'Batch 2' folder + upload signed CAs to Sharepoint

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10: 45 pm - 11:30 pm

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Puree Sirasoontorn +Socheata Sim: PIT Registration + CA & PR Info + Upload files