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If you started your apprenticeship on or after 1st January 2026 is is likely that you have been enrolled onto the SmartAssessor system.

A separate Padlet (below) has been produced to help you to navigate and use SmartAssessor effectively.

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Dependent on when you started your apprenticeship (before or after 1st January 2026) will depend on which tool you will have to use to capture and record your OTJ hours.

You will use either the Access Training Learner Scorecard / Learning Log or SmartAssessor.

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If you started your apprenticeship before 1st January 2026 it is likely that you will be recording your OTJ hours onto an Access Training Learning Log.

The rest of this Padlet covers Learning Logs and how to complete them.

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Your Learner Scorecard will tell you how many OTJ hours are needed in total.

It will also tell you how many hours you need to have logged up to the current day and whether you are on target (Green) or behind (Red).

It is advisable to keep your OTJ hours up to date and on target, as it can be difficult to catch up if you have fallen behind.

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The exact number of Off-the-Job hours required for your apprenticeship will have been calculated at the beginning of the apprenticeship. This will have taken into account your prior Knowledge, Skills and Behaviours (KSBs).

You will be able to find out the exact number on your your Learner Scorecard or by speaking to your Trainer Assessor.

A very rough guide to the weekly number of hours would be approx. 6 hours per week of OTJ activity recorded on your OTJ log.

Using 6 hours per week, this would equate to approx. 24 hours per month or approx. 288 hours per year.

Target - Find out how many OTJ hours are needed for your apprenticeship.

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Minimum requirement

It is a minimum requirement to have at least one OTJ entry each calendar month of your apprenticeship.

However, one entry each month would not give you enough OTJ hours and you would fall behind.

Failure to record an entry each month could lead to you being placed on a Break in Learning.

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A detailed guide has been produced to help explain Learning Logs and how to use them to accurately record your Off-the-Job hours.

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Learning Logs are included in your Learner Scorecard but are also available as a standalone document from your Trainer Assessor.

You can easily fill these in each day as and when your learning occurs.

Above is an example of a blank Learning Log.

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It is training which is received by an apprentice whilst on their apprenticeship.

You are expected to complete a set amount of Off-the-Job hours. These hours need to be recorded in detail in your Learning Log which forms a key part of your Learner Scorecard.

OTJ

You may also see Off-the-Job Training written as the abbreviation OTJ.

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Property Maintenance Operative - Example

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Property Maintenance Operative - Example

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If you started your apprenticeship on or after 1st January 2026 is is likely that you have been enrolled onto the SmartAssessor system.

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Access portfolio using log in credentials, navigate to the portfolio ‘Overview’ tab, click the Time Log tile and learner is also able to access their Time Log via the ‘Time Log’ tab at the top of the…