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First, you need to contact the parents to make sure that they have access to technology and know how to use it.   

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First, you need to contact the parents to make sure that they have access to technology and know how to use it.   

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Let the parents know ahead of time that you are opening the meeting link 5 minutes early so that any technical issues could be addressed.

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Let the parents know ahead of time that you are opening the meeting link 5 minutes early so that any technical issues could be addressed.

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Have meaningful relationships and communications with parents prior to the ARC.

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Have meaningful relationships and communications with parents prior to the ARC.

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Sharing the agenda with the parents prior to the meeting and again, making sure parents understand the acronyms and terminology used in the meetings.

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Explain the legal ramifications of the meeting and the importance of understanding what is involved in the plan. 

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Explain the legal ramifications of the meeting and the importance of understanding what is involved in the plan. 

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Communicate w/ parents for a convenient date & time, provide agenda, and have all materials prepared prior to the meeting.

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There are several similarities and differences between a virtual and in person meeting.  In both you are able to discuss and make decisions about the student with ARC members.  In both, you are able to share data with ARC; physical documents during in person, and data can be shared on screen during virtual meeting. For parents who work, virtual meetings are often easier for them, since they do not necessarily have to leave their jobs to participate.  With virtual, you may have technical failures that could effect your meeting.  In virtual, you are unable to obtain physical signatures on the conference summary page or for consent forms.   

# data[].attributes.subject
There are several similarities and differences between a virtual and in person meeting.  In both you are able to discuss and make decisions about the student with ARC members.  In both, you are able to share data with ARC; physical documents during in person, and data can be shared on screen during virtual meeting. For parents who work, virtual meetings are often easier for them, since they do not necessarily have to leave their jobs to participate.  With virtual, you may have technical failures that could effect your meeting.  In virtual, you are unable to obtain physical signatures on the conference summary page or for consent forms.   

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Call the parents before the meeting to ensure that they feel comfortable with using the technology

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We offer in person for parents who do not feel comfortable with virtual meetings. The ARC, parent, student, and SpEd teacher are present with masks and social distancing while teachers attend virtually. We project the virtual meeting on a screen so parents can see the teachers clearly.

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When meeting virtually, you must ensure the family has the means to meet virtually, while also taking the same steps as you would for an in personmeeting.

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When meeting virtually, you must ensure the family has the means to meet virtually, while also taking the same steps as you would for an in personmeeting.

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Question: Can both be started with a positive note that after introductions, stating the purpose of the meeting, and parent rights... teachers can talk about good things about the student? 

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Question: Can both be started with a positive note that after introductions, stating the purpose of the meeting, and parent rights... teachers can talk about good things about the student? 

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Ensure that the family has the means to meet virtually with phone access if problems occur.

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We have tried doing trial runs with parents when setting up the meetings to show them the different Google Meet features

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I would think you would do the exact same thing for an in-person arc and a virtual arc. The only difference would be that one would be in  person while the other would be on a computer. The same procedures should be done in both cases.

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I would think you would do the exact same thing for an in-person arc and a virtual arc. The only difference would be that one would be in  person while the other would be on a computer. The same procedures should be done in both cases.

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We discussed how much more difficult it is and how disconnected we feel when meetings have to be conducted virtually. We don't want the importance of the meeting to be discredited simply because it isn't in person.