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collecting feedback is only good if you actually show constituencies how you are implementing their feedback

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Translate material if your constituency consists of signifant number of non-English speakers/readers.

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Translate material if your constituency consists of signifant number of non-English speakers/readers.

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Sometimes overlap from different committees is helpful.

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Provide forms for feedback from committee members.

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Provide forms for feedback from committee members.

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President Cabinet Retreats, Governance 101!

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Help avoid duplicated efforts, reinventing the wheel, or trying things that were proven failures in the past.

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Help avoid duplicated efforts, reinventing the wheel, or trying things that were proven failures in the past.

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Using the template to capture the major points that should be shared as well as what feedback needs to be gathered from constituents.

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Using the template to capture the major points that should be shared as well as what feedback needs to be gathered from constituents.

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We represent the entire Mesa community, so we must communicate honestly with the entire campus.

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We represent the entire Mesa community, so we must communicate honestly with the entire campus.

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Facilitate a fun and positive environment in meetings that promote participation and feedback.

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Facilitate a fun and positive environment in meetings that promote participation and feedback.

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This is one of the most challenging components of the committee.
It is hard sometimes to bring a group perspective instead of
your own.
Ask the question, "what input did you receive from your
constituency."
Set this up as a norm for the committee.
Provide enough time for members to obtain feedback.
Provide the members documents/tools to obtain the feedback.

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so that individuals can share how some decisions can impact their area and share things that perhaps haven't been taken into consideration

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Standing agenda items for other committees to give updates

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Standing agenda items for other committees to give updates

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Promote the meeting details and have it readily available and accessible to all.

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Promote the meeting details and have it readily available and accessible to all.

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keeping minutes to see what the discussion was, tracking voting results

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It starts at the beginning - setting up to set up the committee norms together.
Documentation & sharing documentation.
Publish information about the process.
Providing enough time for review and discussion.

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Minimize duplication of efforts or contradictory decisions

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Issuing agendas and meeting minutes in a timely manner to ensure everyone has a chance to review.

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Issuing agendas and meeting minutes in a timely manner to ensure everyone has a chance to review.

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Support and buy-in