# data[].attributes.body
provide clear notice to individuals about what personal information is collected, used, shared, and maintained.

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ensure that individuals are able to review, copy, and correct or amend their personal information; information should be collected with constant or knowledge of the individual.

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articulate the authority that permits collection of personal information and the purposes for which it is intended to be used.

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only collect personal information that is directly relevant and necessary for the specified purpose, use and disclose it only as necessary to fulfill the purpose for which it was collected, and retain it only for as long as it is necessary to fulfill that purpose.

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use personal information only for the specified purpose for which it was collected.

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ensure that personal information remains accurate, timely, relevant, and complete.

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protect personal informaiton through appropriately reasonable security standards against risks such as loss, unauthorized access or use, destruction, modification, or unintended or inappropriate disclosure.

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be accountable for complying with these principles, provide training to all individuals who use the personal information to demonstrate compliance with the relevant privacy protection requirements.

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This is more of something that may need to be improved...but we store a lot of physical documents with information in storage rooms dating back years ago that may need to be destroyed or put in a digital form if we plan to keep it.

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Student updates each year
*consent

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Infinite Campus Parent Portal

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Data and Privacy Agreements with Vendors

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2-Factor Authentication, SAML

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Yearly verification of student information (Parent Portal)

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Yearly verification of student information (Parent Portal)

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Central Registration verifications

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User Permissions and rights in IC

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IST/Principal Meetings over Data and Privacy

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IST/Principal Meetings over Data and Privacy

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We have parents sign a release form for students to have their pictures taken or video recording of their student.

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Tech Acquisition Form / Frequent DLS training.

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Vendors must sign the Tech Acquisition Form

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Records retention at time of registration; transitioning to new grade band

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Use of protected links in shared documents

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Technology acquisition form to vet digital resources' use of data

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Not allowing personal devices on RCPS network

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Not allowing personal devices on RCPS network

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We provide professional development regarding safety and security with staff

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Infinite Campus user groups & getting approval before assigning them - we only give employees access to data they need.

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Session would explain their role in protecting student data and not agreeing to terms.

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iPad agreements when getting rid of materials.

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Frequent change of passwords

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Nightly sync between Infinite Campus and other platforms.

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External email notification

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Verification of things like student address, etc, before resetting passwords on parent portal accounts

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Stops users from emailing sensitive information outside our district.

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We also teach the importance of security to our students through digital citizenship