# data[].attributes.headline
Promote Your Training With Our Canva Template

# data[].attributes.subject
Promote Your Training With Our Canva Template

# data[].attributes.body
Use this template to create promotional materials for your training.

# data[].attributes.headline
Don't Forget to Upgrade Zoom to the Latest Version

# data[].attributes.subject
Don't Forget to Upgrade Zoom to the Latest Version

# data[].attributes.body
We encourage everyone to update their Zoom to the most recent version to ensure everyone has access to all meeting features.

# data[].attributes.attachment_link.readable_text
Zoom regularly provides new versions of the Zoom desktop client and mobile app to release new features and fix bugs. We recommend updating to the latest version when it is available to receive the best video and audio experience.

You can check which version you're currently running for video conferencing here, as well as follow our release notes to stay updated on the latest changes from Zoom.

This article covers:

How to download the newest Zoom changes

Upgrading the Zoom desktop client for Windows, macOS, or Linux

Zoom provides a pop-up notification when there is a new mandatory or optional update within 24 hours of logging in.

If you already have the Zoom desktop client installed, check for updates:

1. Sign in to Zoom desktop client.

2. Click your profile picture then click Check for Updates.

If there is a newer version, Zoom will download and install it.

Note: If the desktop client was installed with the MSI installer by you or your IT team, AutoUpdate is disabled by default and the Check for Updates button is also removed. Please contact your IT team or Zoom account admin for help with updating.

You can also manually download the latest version by:

Clicking download from the link at https://zoom.us.

Directly from one of the following links:

Upgrading the Zoom mobile app for iOS or Android

Download the Zoom mobile app from Google Play or the Apple App Store.

Note: Zoom displays a mobile notification whenever there is a new update.

Types of Zoom updates

There are 3 types of updates: web-only, mandatory and optional.

Web-only: These updates are available for download from the web portal for new fixes that are being tested.

Mandatory: These updates will start once you click on update. You cannot proceed further until you update.

Optional: These updates will start once you click on update. You can proceed should you decide to postpone the update till a later time and update manually.

Note: If you choose to postpone your optional update, you will only be prompted to update the next time you login.

# data[].attributes.attachment_link.description
Zoom regularly provides new versions of the Zoom desktop client and mobile app to release new features and fix bugs. We recommend updating to the latest version when it is available to receive the ...

# data[].attributes.body
Welcome to the 12th Year Campaign Financial Aid Training Toolkit.  In this toolkit you will find ways to plan, promote, and provide financial aid trainings.

# data[].attributes.body
Zoom offers multiple methods to schedule a meeting.  This video will walk you through how to schedule an event on zoom.

# data[].attributes.attachment_link.readable_text
Overview

Zoom offers multiple methods to schedule a meeting. A host has control over the options for their scheduled meetings, except for settings that an administrator has locked for all users in the account or for all members of a specific group.

For instructions on scheduling using our plugins and extensions, see:

Note:

Your scheduler settings are synced from the Zoom web portal.

The asterisk (*) means your admin can restrict access to the setting/options, or the setting has additional prerequisites. These settings may not be visible. Click the relevant embedded links for more information.

If you set up calendar and contacts integration, install the Zoom add-in for your calendar service for a better experience. When scheduling or editing meetings, use your third-party calendar service instead of the Zoom desktop client.

1. Open your Zoom client and sign in to Zoom.

2. Click on the Schedule icon.

This will open the scheduler window.

3. Select your meeting settings. Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.

Topic: Enter a topic or name for your meeting.

Date & Time:

Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time. You can also manually enter any time. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.

Time Zone: By default, Zoom will use your computer's time zone. Click the drop-down menu to select a different time zone.

Recurring meeting: Choose if you would like a recurring meeting (the meeting ID will remain the same for each session).

Security

Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
Note: The meeting passcode must meet complexity requirements set by your admin.

Waiting Room: Enable Waiting Room for the meeting.

Only authenticated users can join: Restrict access to the meeting so that only signed-in users can join.
Note: If you select Sign in to Zoom with specified domain, you can't add any domains that are included on the domain block list.

Encryption: Choose between the standard Enhanced encryption (encryption keys stored in the cloud) and End-to-end encryption (encryption keys stored on your local device) for your meeting.

Audio*: Allow users to call in using Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).
Dial in From: If Telephone or Both is enabled for this meeting, click Edit to select the dial-in countries to include in the invitation. By default, this includes your Global Dial-In Countries listed in your meeting settings.

Calendar: Select a calendar service to add the meeting to and send out invites to participants.

Outlook: Open the Outlook desktop app and create an event for the meeting.
Note: You will see Outlook when using the Windows client.

iCal: Open iCal and create an event for the meeting.
Note: You will see iCal when using a macOS.

Google Calendar: Open Google Calendar in your default browser and create an event for the meeting.

Other Calendars: Open a new window, where the meeting text can be copied pasted into the user's preferred communication method. You can also down an ICS file which can be opened in most email applications.

Advanced Options: Click on the arrow to view additional meeting options.

Allow participants to join before start time: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting. If enabled, you can also choose how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime.

Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
Note: To mute all participants currently in a meeting, see the options to manage participants.

Request permission to unmute participants: Participants will be prompted to provide the host with consent to be unmuted at will by the host. If declined, the host will still have the option to Ask to unmute.

Automatically record meeting: Select if you want to record Locally (to your computer) or In the cloud.

Enable additional data center regions for this meeting*

Approve or deny entry to users from certain regions and countries: Host can either allow only participants from specific counties/regions to join, or block all participants from specific counties/regions.

Schedule for*: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop-down menu.

Show in Public Event List: Add the meeting to a public calendar associated with your vanity URL.

Alternative hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence.

Interpretation (only supported in Windows and macOS clients)*: Enable language interpretation for the meeting.

4. Click Save to finish, and open the selected calendar service to add the meeting.
Note:

If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.

Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL.

1. Sign in to the Zoom web portal.

2. Click Meetings, and click Schedule a Meeting.

3. Select the meeting options. Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.

Topic: Enter a topic or name for your meeting.

Description: Enter in an optional meeting description.

Use a template: Apply a meeting template.

When: Select a date and time for your meeting. You can manually enter any time and press enter to select it. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.

Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.

Time Zone: By default, Zoom will use the time zone set in your profile. Click the drop-down menu to select a different time zone.

Recurring meeting: Check if you would like a recurring meeting (the meeting ID will remain the same for each session). This will open up additional recurrence options.

Recurrence: Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. Meetings can recur up to 50 times, so if you need more than 50 recurrences, use the No Fixed Time option.

The other recurrence options will depend on how often the meeting recurs. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.

List this meeting in the Public Events List: Add the meeting to a public calendar associated with your vanity URL.

Registration: Check this option if your meeting will require registration. Instead of a join link for your participants, you will be provided a registration link. If registration is required and the meeting is reoccurring, choose one of these options:

Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences. All dates and times of the meeting will be listed and the registrant will be registered for all occurrences.

Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page.

Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend. They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options.

Schedule For*: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop down.

Security

Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
Note: The meeting passcode must meet complexity requirements set by your admin.

Waiting Room: Enable Waiting Room for the meeting.

Require authentication to join: Restrict access to the meeting so that only signed-in users can join.
Note: If you select Sign in to Zoom with specified domain, you can't add any domains that are included on the domain block list.

Audio*: Allow users to call in using Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).

Dial in From: If Telephone or Both is enabled for this meeting, click Edit to select the dial-in countries to include in the invitation. By default, this includes your Global Dial-In Countries listed in your meeting settings.

Meeting options

Allow participants to join before start time: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting. If enabled, you can also choose how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime.

Mute participants on entry: If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
Note: To mute all participants currently in a meeting, see the options to manage participants.

Breakout Room pre-assign*: Pre-assign participants to breakout rooms.

Automatically record meeting: Select if you want to record On the local computer or In the cloud.

Enable additional data center regions for this meeting*

Approve or block entry to users from specific regions/countries: Allow users from specific regions to join your meetings; or block users from specific regions from joining your meetings. Users' region/country is determined by their IP address.
Note: You change the default regions/countries in your web portal settings.

Alternative hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence.

Interpretation (only supported in Windows and macOS clients)*: Enable language interpretation for the meeting.

4. Click Save to finish.

Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.

Copy the Invitation will open up a window where you can copy the full invitation to send out via email.

Note: Using the Outlook Calendar option, will also launch the .ics in iCal if Outlook is not the default email program in macOS.

1. Sign in to the Zoom mobile app.

2. Tap Schedule.

3. Select the meeting options. Some of these options might not be available if they were disabled and locked to the off position at the account or group level.

Topic: Enter a topic or name for your meeting.

Date, From, To: Select a date and time for your meeting.

Time Zone: By default, Zoom will use your device's time zone setting. To change the time zone, tap this field.

Repeat: Choose if you would like a recurring meeting (the same meeting ID for all occurrences), and select your recurrence pattern: Every Day, Every Week, Every 2 Weeks, Every Month, Every Year.

Use Personal Meeting ID (PMI): Check this if you want to use your Personal Meeting ID. If not selected, a random unique meeting ID will be generated.

Security

Require Meeting Passcode: Participant must enter the meeting's passcode you set up to enter the scheduled meeting.
Passcode: Enter a passcode that participants will be required to input before joining your scheduled meeting.

Enable Waiting Room: Send participants to the Waiting Room before you admit them into the scheduled meeting.

Only Allow Authenticated Users: Restrict access to the meeting so that only signed-in users can join.
Note: You can't add any domains that are included on the domain block list.

Encryption: Choose between the standard Enhanced encryption (encryption keys stored in the cloud) and End-to-end encryption (encryption keys stored on your local device) for your meeting.
Note: Use of end-to-end encryption disables some features from being used.

Meeting Options

Host Video On: Turn the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.

Participant Video On: Turn the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.

Audio option

Pick your audio connection: Allow users to call in using Device audio only, Telephone only, Telephone and Device Audio, or 3rd Party Audio (if enabled for your account).

Select dial-in country*: Select dial-in numbers to display in the meeting invite. Tap and drag each country to re-arrange the order.

Allow Join Before Host: Allow participants to join your meeting before you. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting.

Join Before the Meeting Start Time: If Join Before Host is enabled, you can set how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime.

Request permission to unmute participants: Allows meeting attendees to choose if they wish the host to have pre-approved consent to unmute them.

Automatically Record Meeting: Automatically record the meeting.

Record location: Select if you want to recorded Local Computer (to your computer) or to the Cloud.

Additional data center regions*

Approve or deny entry to users from certain regions and countries: Host can either allow only participants from specific counties/regions to join, or block all participants from specific counties/regions.

List in the Public Event List: Designate the meeting to be added to your account's calendar of public meetings and webinars

Schedule For*: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop down.

Alternative hosts: Select users in the same organization to allow them to start the meeting in your absence.

Add to Calendar: Add the meeting to your default calendar app.

4. Tap Save to finish scheduling.

Notes:

A non-recurring meeting ID will expire 30 days after the meeting is scheduled for. If you restart the same meeting ID within the 30 days, it will remain valid for another 30 days. You can restart the same meeting ID as many times as you would like before it expires.

A recurring meeting ID will expire 365 days after the meeting is started on the last occurrence. You can re-use the meeting ID for future occurrences.

Scheduled meetings can be started at any time before the scheduled time. The links will not expire or become invalid unless it is past the 30-day period for a non-recurring meeting, has not been used for over 365 days for a recurring meeting, or has been deleted from your Zoom account. An instant meeting link will expire as soon as the meeting is over.

Was this article helpful?

# data[].attributes.attachment_link.description
Zoom offers multiple methods to schedule a meeting. A host has control over the options for their scheduled meetings, except for settings that an administrator has locked for all users in the account or for all members of a specific group.

# data[].attributes.body
This video will walk you through host and co-host controls in a zoom meeting.

# data[].attributes.attachment_link.readable_text
Overview

Host controls allow you as the host to control various aspects of a Zoom meeting, such as managing the participants.

The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. The host must assign a co-host. There is no limitation on the number of co-hosts you can have in a meeting or webinar.

Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:

Start closed captioning and assign someone or a third-party to provide closed captioning

Start live streaming

End meeting for all participants

Make another participant a co-host

Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)

Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host.

Prerequisites

Host permission in the meeting, or co-host permission (set by the host)

Zoom desktop client for macOS, PC, Chrome OS, or Linux

Zoom mobile app for iOS or Android

Zoom web client

The host controls will appear at the bottom of your screen if you are not currently screen sharing.

Join Audio or Unmute / Mute : This allows you to connect to the meeting's audio, then once connected, mute or unmute your microphone.
Audio controls (click ^ next to Mute/Unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.

Start Video / Stop Video : This allows you to start or stop your own video.
Video controls (click ^ next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.

Security : Access in-meeting security options.

Participants : Opens the window to manage participants, view aggregate nonverbal feedback, and invite others to join the meeting.

Share Screen : Start sharing your screen. You will be able to select the desktop or application you want to share. When you are screen sharing, the controls will appear at the top of your screen, but you can drag it to another location.
Share Screen controls (click ^ next to Share Screen ): Select who can share in your meeting and if you want only the host or any participant to be able to start a new share when someone is sharing.

Polling : Allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. When the poll closes, you can view the results and can download the full poll report. If a poll has already been created, both host and co-host can launch the poll, but only the host can edit or add polls to the meeting.

Record : Start or stop a cloud or local recording.

Closed Caption /Live Transcript (only available to the host): If you have enabled closed captioning or live transcription for your account, click here to access the closed caption options.

Reactions : Meeting reactions, nonverbal feedback, and Raise Hand allow you to communicate issues or feedback to the host or presenter without disrupting the meeting. These reactions are shown on your video panel and next to your name on the participants panel.

Breakout Rooms : Start breakout rooms.

More : Clicking on More will give you access to additional options.

End (only available to the host): Display the following two options.

End Meeting for All: End the meeting for yourself and all participants.

Leave Meeting: Leave the meeting. You will be prompted to assign a host so that the meeting can continue.

The host controls will appear at the bottom of your screen if you are not currently screen sharing.

Join Audio or Unmute / Mute This allows you to connect to the meeting's audio, then once connected, mute or unmute your microphone.
Audio controls (click ^ next to Mute/Unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.

Start Video / Stop Video : This allows you to start or stop your own video.
Video controls (click ^ next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.

Participants : Opens the window to manage participants and invite others to join the meeting.

Chat : Access the chat window to chat with the participants.

Share Screen : Start sharing your screen. You will be able to select the desktop or application you want to share.
Screen Share controls (click ^ next to Share Screen): Select who can share in your meeting and if you want only the host or any participant to be able to start a new share when someone is sharing.

Record : Start or stop a cloud or local recording.

Closed Caption /Live Transcript (only available to the host): If you have enabled closed captioning or live transcription for your account, click to access the closed caption options.

Reactions : Meeting reactions, nonverbal feedback, and Raise Hand allow you to communicate issues or feedback to the host or presenter without disrupting the meeting. These reactions are shown on your video panel and next to your name on the participants panel.

More : Clicking on More will give you access to additional options.

End (only available to the host): Display the following two options.

End Meeting for All: End the meeting for yourself and all participants.

Leave Meeting: Leave the meeting. You will be prompted to assign a host so that the meeting can continue.

The host controls will appear at the bottom of your screen, except for End Meeting which appears at the top of your screen, next to the Meeting ID.

Was this article helpful?

# data[].attributes.attachment_link.description
Host controls allow you as the host to control various aspects of a Zoom meeting, such as managing the participants. The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording.

# data[].attributes.body
Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. We use breakout rooms by high school or by the services we are providing.  We always include extra breakout rooms for one on one sessions with students.  Note: You cannot add breakout rooms after you have launched them.  You have to close all the rooms and relaunch them with the additional rooms you need.

# data[].attributes.attachment_link.readable_text
Overview

Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please. The host can switch between sessions at any time.

Note: Zoom Support can increase the maximum capacity of your account's Breakout Rooms, but this requires all participants to be on Zoom client version 5.2 or higher. If your users do not have administrative control of their computers, this will require assistance from your IT Department to update the client.

This article covers:

Prerequisites

Account owner or admin privileges

Note: Before using breakout rooms, see the limitations of breakout rooms.

Enabling breakout rooms

Account settings

To enable the breakout room feature for all members of your organization:

1. Sign in to the Zoom web portal as an administrator with the privilege to edit account settings.

2. In the navigation menu, click Account Management then Account Settings.

3. Navigate to the Breakout Room option on the Meeting tab and verify that the setting is enabled.
If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

4. (Optional) Click the checkbox to allow meeting hosts to pre-assign participants to breakout rooms.

5. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.

Group settings

To enable the breakout room feature for all members of a specific group:

1. Sign in to the Zoom web portal as an administrator with the privilege to edit groups.

2. In the navigation menu, click User Management then Group Management.

3. Click the name of the group, then click the Settings tab.

4. Navigate to the Breakout Room option on the Meeting tab and verify that the setting is enabled.
If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

Note: If the option is grayed out, it has been locked at the account level, and needs to be changed at that level.

5. (Optional) Click the checkbox to allow meeting hosts to pre-assign participants to breakout rooms.

6. (Optional) If you want to make this setting mandatory for all users in this group, click the lock icon , and then click Lock to confirm the setting.

User settings

To enable the breakout room feature for your own use:

1. Sign in to the Zoom web portal.

2. In the navigation menu, click Settings.

3. Navigate to the Breakout Room option on the Meetingtab and verify that the setting is enabled.
If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator.

4. (Optional) Click the checkbox to allow meeting hosts to pre-assign participants to breakout rooms.

Using breakout rooms

After enabling breakout rooms, you can do the following:

# data[].attributes.attachment_link.description
Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please.

# data[].attributes.headline
Enabling and Managing Closed Captioning and Live Transcription

# data[].attributes.subject
Enabling and Managing Closed Captioning and Live Transcription

# data[].attributes.body
Zoom has a variety of options for creating closed captioning in your meetings and webinars which provides subtitles of the spoken in-meeting communications.

# data[].attributes.attachment_link.readable_text
Overview

Closed captioning allows you or another meeting attendee, assigned by the host, to add closed captioning in a meeting. In a webinar, closed captioning can be typed by the host, co-host, or a panelist assigned by the host. You can type the closed captions directly via Zoom or you can integrate a third party service. Learn how to view closed captions on the desktop client / mobile app and in Zoom Rooms.

You can also integrate a third-party closed captioning service using a REST API.

This article covers:

Prerequisites

Zoom Desktop Client (enter or view captions)

Windows: 3.5.37712.0111 or higher

macOS: 3.5.37712.0111 or higher

Linux: 3.5.37712.0111 or higher

Zoom Mobile App (view captions only)

Android: 4.0.21521.0116 or higher

iOS: 4.0.21521.0116 or higher

Zoom Rooms for Conference Room for Windows, 3.6 or higher (view captions only)

Zoom Rooms Controller (view captions only)

Android: 4.0.21521.0116 or higher

iOS: 4.0.21521.0116 or higher

Enabling closed caption

Account

1. Sign in to the Zoom web portal

2. In the navigation panel, clickAccount ManagementthenAccount Settings.

3. Click theMeetingtab.

4. Verify that Closed Captionis enabled.

5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn Onto verify the change.

6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then clickLockto confirm the setting.

Group

1. Sign in to the Zoom web portal.

2. In the navigation panel, clickUser ManagementthenGroup Management.

3. Click the applicable group name from the list, then click theSettingstab.

4. Click the Meeting tab.

5. Verify that Closed Caption is enabled.

6. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, clickTurn Onto verify the change.
Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.

7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon, and then click Lock to confirm the setting.

User

To enable the closed captioning for your own use:

1. Sign in to the Zoom web portal.

2. In the navigation panel, clickSettings.

3. Click the Meeting tab.

4. Verify that Closed Caption is enabled.

5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, clickTurn Onto verify the change.
Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

Starting closed captioning in a meeting

Note: If you want another participant to start and manage closed captioning in a meeting, make them a co-host.

1. In a Zoom meeting or webinar that you are hosting, click Closed Caption.

2. Click one of these options:

Assign a participant to type: Opens the participants window. Hover over the participant's name and click More then Assign to Type Closed Caption.

I will type: Opens the closed captioning window for you to manually type closed captions.

Copy the API token: Copy the URL that you can provide to a third-party closed captioning service to integrate the service with your meeting.

Entering closed captions as a participant

1. Once the host assigns you the ability to type closed captions, a notification will appear in your meeting controls.

2. Click Closed Caption.

3. This will open up the closed caption box. You will type the caption in the box and press Enter to submit it.

Using closed captioning in breakout rooms

If you're the meeting host, we recommend using a third-party closed captioning service if you want closed captions in breakout rooms.

If you want to a participant to type closed captions, make sure you assign them permission to type closed caption before starting the breakout room sessions:

Note: You can only assign one participant to type closed caption, meaning only one breakout room will have closed captions after you start the breakout room sessions.

After you start breakout room sessions, participants can click Closed Caption in the meeting controls to view closed captions.

# data[].attributes.attachment_link.description
Closed captioning allows you or another meeting attendee, assigned by the host, to add closed captioning in a meeting. In a webinar, closed captioning can be typed by the host, co-host, or a panelist assigned by the host. You can type the closed captions directly via Zoom or you can integrate a third party service.

# data[].attributes.body
This tool will allow you to look at and complete a FAFSA without submitting it. You can use this tool to explore and take screenshots for your own presentations.

# data[].attributes.attachment_link.title
2026–27 FAFSA Prototype Now Available | Federal Student Aid - Financial Aid Toolkit

# data[].attributes.attachment_link.description
The FAFSA prototype offers you an advance opportunity to gain a deeper understanding of the 2026–27 FAFSA user experience ahead of the form’s release.

# data[].attributes.body
Don't forget to reach out to CBO's in your community. They might want to partner for a training or even promote your training.

# data[].attributes.headline
Use This Worksheet to Identify Your Team

# data[].attributes.subject
Use This Worksheet to Identify Your Team

# data[].attributes.attachment_link.title
12th Year Campaign Training Potential Partners Worksheet.docx

# data[].attributes.body
Using our data portal will help you with identifying completion rates in your region.

# data[].attributes.attachment_link.readable_text
Data Dashboards

The following dashboards are updated every Tuesday. They provide public-facing, aggregate district- and state-level comparison data for the Free Application for Federal Student Aid (FAFSA).

State-level data

District-level data

# data[].attributes.attachment_link.description
The following dashboards are updated every Tuesday. They provide public-facing, aggregate district- and state-level comparison data for the Free Application for Federal Student Aid (FAFSA).

# data[].attributes.body
Be mindful of sportsball game times, particularly the Seahawks.  Ask your team for a list of event that would reduce attendance at the training.  Check with others in your district/region to see if you can partner for a large training.

# data[].attributes.headline
FAFSA Training Offered by Federal Student Aid

# data[].attributes.subject
FAFSA Training Offered by Federal Student Aid

# data[].attributes.body
Find online or in-person Federal Student Aid trainings to get you the skills you need to help your students.

# data[].attributes.headline
Order Free Physical Materials Including Postcards Here

# data[].attributes.subject
Order Free Physical Materials Including Postcards Here

# data[].attributes.attachment_link.title
WA’s College Access Initiatives Programs - Material Order Form

# data[].attributes.attachment_link.description
WA’s College Access Initiatives Programs - Material Order Form.

# data[].attributes.body
Convene your team to discuss your training.  Common assessment questions include; what worked, what would be even better?  Who will you invite to plan the next training?  Did your planning timeline work?  What resources did would be helpful next time?

You can also use a training survey to assess pre and post learnings.

# data[].attributes.headline
2026-27 WASFA Application Guide - English

# data[].attributes.subject
2026-27 WASFA Application Guide - English

# data[].attributes.headline
2026-27 WASFA Application Guide - Spanish

# data[].attributes.subject
2026-27 WASFA Application Guide - Spanish

# data[].attributes.headline
 Financial Aid Navigation Presentation Links

# data[].attributes.subject
 Financial Aid Navigation Presentation Links

# data[].attributes.attachment_link.title
Financial Aid Navigation Presentation Links.docx

# data[].attributes.attachment_link.title
Financial Aid Basics Presentation Links .docx

# data[].attributes.headline
Financial Aid Navigation Directional Signage 

# data[].attributes.subject
Financial Aid Navigation Directional Signage 

# data[].attributes.attachment_link.title
Directional Signage for Financial Aid Navigation

# data[].attributes.headline
Financial Aid Directional Signage Template

# data[].attributes.subject
Financial Aid Directional Signage Template

# data[].attributes.attachment_link.title
Directional Signage for Financial Aid Basics

# data[].attributes.attachment_link.title
Get started with Microsoft Teams - Microsoft Support

# data[].attributes.attachment_link.description
Training: Microsoft Teams is a collaboration app built for hybrid work to help you and your team stay informed, organized, and connected. Learn how in this video.

# data[].attributes.attachment_link.title
Get started with Meetings - Microsoft Support

# data[].attributes.attachment_link.description
Training: Meetings let you and your team come together to make critical decisions, work in real-time and more. Discover how in this online video.

# data[].attributes.attachment_link.title
Plan and schedule a live event - Microsoft Support

# data[].attributes.attachment_link.description
Learn how to plan and schedule a live event in Microsoft Teams that your entire organization, class, or audience can attend and participate in remotely.

# data[].attributes.attachment_link.readable_text
Try it!

When a live event is created with a Q&A option, attendees can start asking questions even if the event hasn't started. These questions are only visible to moderators until they publish them to the event.

1. Select Q&A on the right side of the screen, then select Open.

2. Select Publish to make the question and answer visible to everyone. Select a question and choose Private reply to respond to it. The answer is instantly available to the person who asked the question.

3. Producers and attendees can like questions by selecting the thumb icon.

4. If you want to say something to all in chat, type an announcement at the bottom of the panel and select Send.

5. When you're event is over, you can download reports including a Q&A report by selecting the menu button on the live event invite.

Want more?

Participate in a Q&A in a live event in Teams

Attend a live event in Teams

Microsoft Teams Quick Start

Teams virtual background templates

# data[].attributes.attachment_link.description
Learn how you can moderate a Teams Q&A live event. Become an expert at using the Q&A panel for a Teams live event and download a Q&A report.