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INDUSTRIAL TRAINING FINAL REPORT
TEE CHAI WEN
H16A0432 SAW
960127-01-6092

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TEE CHAI WEN
H16A0432 SAW
960127-01-6092

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TEE CHAI WEN  H16A0432 Industrial Training

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INTRODUCTION OF COMPANY
-cosmetic manufacturing company
- about 100 workers in company

INTRODUCTION OF POSITION
-Human Resource (HR) department
- My Supervisor : Nurul Ismafizah Bte Dirun
-My position : HR clerk
-Working Hours
Monday to Friday:
8:00am to 5.30pm
Rest Hour :
1.00pm to 2.00pm
Saturday:
8.00am to 1.00pm

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- My company should continue providing our services based on the needs of market. My company still operates as usual during MCO period due to the production of hand sanitizers.

-Our operation had get the approval and license from Ministry of International Trade and Industry (MITI) Malaysia.

- My company will be required to minimum the number of employees during MCO period. So I ask by my supervisor to on leave and stand by at home.

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-My supervisor of Human Resource (HR) Department given briefing about company profile, company background, mission and vision of company, working hours, law and rules of company, duty and responsibility of my position as a HR assistant and others.
- My supervisor introduces me to all employees of company.
- My supervisor also takes me to take a look the environment and the facilities of company include office, store of semi-manufactured goods, store of finished goods, production facility, canteen.

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-"Anviz" software is function to record the thumbprint of each employee about their attendance and their rest times.
- I ask by my supervisor to print out the thumbprint record from 28 January to 15 February 2020 of all employees, and analyse their attendance either late or punctuality to calculate their incentive, overtime allowance, annual leave,  and unpaid leave.
-To analyse the thumbprint record, I need to be very careful and attentively because it related to their salary and performance.

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- I continue the work of analyse the thumbprint record today.
-After done, I check the Salary Listing of each employee from January 2019 until December 2019.

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-Today morning, a new staff will join our company,he will work as a operator in the production department. My supervisor and I giving briefing for the new staff and take him to walk around the whole company to introduce the facilities and others staff.
-Also, two interviewees had been interviewed by my supervisor before they join company. I give them the Employment Application Form to fill in before they be interviewed. We can know their personal particulars and background before this.

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- I set up the thumbprint of new staff at thumbprint machine.
- Also, I clear up and delete the thumbprint record of resigned staff.

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-Today is Saturday and the working hours are from 8.00am to 1.00pm.
-I open the petty cash voucher under my supervisor's supervision.
- Due to the ISO certified, any writing mistakes cannot be clear by liquid paper or correction tape.

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Sunday ,Offday.

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-Today my supervisor asks me to study the law of Malaysia.
-It is important for me to know about the lastest of Labour Laws 1955 'Akta Kerja 1955' due to my HR position.
-We must follow all the laws and act of Labour Laws that legislate by gorvement Malaysia to protect staff welfare.

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-Today I filling the Leave Application Form.
-I separate the Leave Application Form according the month first and then arrange it according date. We can refer this file if any staff absent on that day.
-I make a copy of EA Form of each employee for the back up and I pass the original EA Form to each employee.
-The EA Form is the 'Cukai Pendapatan bagi Tahun Berakhir 31 Disember 2019'.
-Each permanent staff must pay their income tax of 2019.

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- 26th of every month is the cut off day of salary. Yesterday is the day.
- I continue the work of analyse thumbprint records of all employees from 17 February to 25 February 2020.
- I need to analyse that the absent of employee are either unpaid leave, medical leave, annual leave or late or overtime work.
- Their absent will deduct their salary.

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- I continue the first step of calculate salary.
- After calculate, I check the calculation is correct or not.
- My supervisor double check it to confirm it does not have any mistakes.
- Checking step is very important to make further process become perfect.
- I learning from my mistakes.

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- We use SAGE Payroll System to calculate the salary.
- I key in the attendance data of each employee into the system. This system will auto calculate the salary and wages.
- I take a very long time to key in the data because our total staffs in company have about 80 workers.

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- After key in the attendance data in SAGE Payroll System, I also need to key in the personal expenses, advance, incentive, allowances and commissions of staff. This data are different with every employee.
- Personal expenses and advance will be classified in Deduction part. It will decrease their salary or wages.
- Incentive, allowances, and commissions will be classified in Allowance part. It will increase their salary or wages.

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Sunday, Offday,

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- Today we try to finish the salary calculation job. It is because once we done calculate, only we can proceed to another step and staff can get their salary as early as we can.
- After done key in all data, we check it by using 'print preview'. We check the total working days, annual leave, medical leave, unpaid leave, late and overtime pay, deduction part and allowance part.
- After every thing is done, we can enter the amounts of salary into another system, which is Maybank2e.
- Maybank2e is a system to bank in the salary of each employee who has bank account.
- This system is not only can transfer money from Maybank to Maybank but also available from Maybank to other bank.

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- After all online payment salary transaction is done, I manual calculate the wages of temporary staff. About 10 temporary staff in company.
- Calculation of temporary staff is not complex because they do not have annual leave, medical leave, or other allowance. Once they absent, we will no pay the wages of that day.
- After done calculate, I open the petty cash voucher and give them sign. Then I pass their wages on their hand.

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- After done pay all the salary and wages for all staff, the next stage are need to pay the EPF, SOCSO, SOCSO EIS contribution for government Malaysia.
- We use MAYBANK UDCS SYSTEM which name as RCGEN STATUTORY BODY VIR9 to do the payment each month.
- These need to pay before 15th each month.
- My supervisor let me to know and learn how to run this system first before start.

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-Today I start use the UDCS System to key in the amount of EPF and SOCSO and SOCSO EIS contribution.
- All of these amounts are different. My supervisor asks me to be very careful and pay attention because  the amount cannot be any mistakes.
- I take a very long time to check it.

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- Once done key in, we need to wait for the authorized by Executive Director.
- After get the authorized and sign of Director, my supervisor teaches me how to upload it and do payment under Maybank Berhad.

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- Today is half day working day.
- I learn from other staff about how to operate the photostat machines because each machines are different. I help other staff to photostat and scan their document.

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Sunday,Offday.

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-I apply four day of unpaid leave due to my grandmother had pass away. I need to attend the farewell ceremony of my grandmother.  My company agrees and approves my leave. I will continue my work on 13/03/2020.

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- Today I learn about another method "Maybank2u" to submit  EPF, SOCSO, and SOCSO EIS contribution.
- Maybank2u is for a company which has few employees. I try it for Maestro Biotech Sdn.Bhd. The second company of my boss.
- This is going to EPF and SOCSO website to do the payment.

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- My company get the high demand on hand sanitizes due to the Coronavirus 2019 (COVID-19).
- The order received by Sales Department had been excess the production capacity.
- So my Executive Director decides to engage more temporary staffs to increase the production capacity in Production Department.
- I come out the job vacancy on Facebook to get more staffs.

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Sunday,Offday.

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- Many people are interesting on the job vacancy and come to get interview.
- I give them the Employment Application Form first and make a copy of their IC.
- After that, my supervisor carries out an interview session and I assist my supervisor.
- My supervisor teaches me about how to evaluate the personality and motivation of a person. The expected salary also should be considered.

- We give the notice to them to start working on tomorrow.

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- Total of 10 new-entered staffs will start working on today.
- I assist my supervisor to give them the briefing before they start working.
- After done briefing and set their thumbprint in the machine, I pass them for supervisor of Production Department.

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-  I still continue working at office today even today is the first day of MCO period.

- I use 'Anviz" software to record the information and details of new joined staff.
- All the attendance will be record by using this software.
- I also clear up the record of resign staff in the software.
-Even we delete the soft-copy record of resign staff, but we still keep their hard-copy record as evidence or further reference.

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- I print out the thumbprint record from 26 February to 18 March 2020 of all employees to analyse their attendance either late or punctuality to calculate their incentive, overtime allowance, annual leave, and unpaid leave.

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- I continue my work to calculate the thumbprint record.
- After done calculate, my senior HR clerk help me to check the calculation.
- I analyse their absent day into annual leave, unpaid leave or medical leave base on the Leave Application Form they apply.

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- Start from today, HR Department will carry out the company measure such as daily temperature check. I arrive at 7.30am and start to check and record temperature of all staffs.

-Due to the high demand of hand sanitizes and lack of manpower, my supervisor recommend me to learn and work at Production Department.
-I learn from Supervisor of Production Department about filling and packaging procedures.
- I know about the steps and the process to product hand sanitizes.

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Sunday,Offday.

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-Today is public holiday ( Hari Keputeraan Sultan Johor).

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- I get notice from my HR supervisor to work from home starting today due to the MCO (Movement Control Period).
- I stand by myself at home by always active and online WhatsApp and company Skype to get the lastest instruction from my supervisor.

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- Today I get the latest notice from my HR supervisor to on leave from today until end of MCO period.
- But I always active and online my WhatsApp and company Skype to assist my supervisor when necessary.

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- On leave during MCO period.

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-Start from today, I need arrive company 20 minutes earlier to check and record all staffs temperature due to the Prosedur Operasi Standard (SOP)  legislated by MITI Malaysia.
- I pass the Payslip of April 2020 to all staffs and give them sign.

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- I prepare Health Declaration Form for all visitors to fill in to record their health conditions under SOP legislated by MITI Malaysia.

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- My company had dismiss the temporary staffs of Production Department due to the regulation of minimum staffs to attend work during MCO period.
- I open the petty cash vouchers to pay their wages by cash.

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-Today I filing the petty cash voucher of April 2020.
-After done filing, I prepare a soft-copy list of all petty cash transaction.
-My supervisor requests me to prepare a hard-copy list also to be evidence because these vouchers are related to cash.

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- I collating and update the Annual Leave Record and Medical Leave Record 2020 of all employees.
- After done, I print out and give for executive director.

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- I filing the documents of all employees for further check of auditors.
- I filing the Overtime Request Form and Leave Application Form.
-After done, I help Account Department to filing the invoices.

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Sunday,Offday.

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- I ask by my supervisor to check the petty cash vouchers  from June 2019 until April 2020.
- I must make sure the hard copy of petty cash vouchers are accordance with the soft copy of petty cash vouchers.

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- As a clerk of HR department, one of our duties is to patrol all range of company.
- We have to spot check all the staff either they have loaf on the job or not.
- We find a staff who watching YouTube during working hour.
-We give him a warning and deduct his incentive allowance.

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-Today I key in the Salary Listing As At Dec'2020 for Directors and all employees as a preparation for EA Form 2020 (Personal Income Tax 2020).
-I key in the salary of January to April 2020.

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- I continue the work yesterday to key in the salary of January to April 2020.

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- I make sure company have follow the Standard Operating Procedure (SOP) legislated by MITI Malaysia.
- Check employees temperature, employees wear face mask, hand sanitizers at main entrance, distance 1 meter, ensure premises are sanitizing on a regular and consistent basic.

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- Today I upload company SOP at MITI website to make sure my company have follow the rules and laws of MCO.

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-Sunday,Offday.

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- Today I print out the thumbprint record from 26 April to 16 May to analysis all staffs attendance either late, unpaid hour, MC,AL or others.
- We analysis the thumbprint of half month so we are not rush at the end of month.

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- I continue the task of analysis thumbprint record yesterday.

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-Most of the Malay staffs would like to apply the leave for celebrate Hari Raya.
-I follow up their leave taken and proceed the forms by checking with the record.
- I register their leave in their record of leave taken of the year.

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-I follow the instructions of my manager director to attach a warning letter for a staff who always absent without giving a suitable reason.
- I explain the warning letter for the staff and remind her to pay more attention on work, improve her working attitude, and always follow the rules of the organization.

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-My supervisor teaches me about renewal work permit of foreign workers.

-I booking the medical check-up for them under FOMEMA.

-I survey the insurance IG, SPIKPA and SPPA first, once the foreign workers pass the medical check-up, I process the step of purchase insurance.

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-One of our staff in production department had injured during work time.

-I help him to claim the compensation of SOCSO insurance.

-I download the form from PERKESO website and fill in the information.
-After done, the form will be hand over to the nearest bureau of PERKESO.

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-Public holiday of Hari Raya.

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-Today I calculate the salary of staff.

- I start with the analysis of attendance base on thumbprint record and carry out the step of salary calculation as usual.

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-I key in the attendance, allowance, commissions, incentive, advance, personal expenses of all employees in SAGE Payroll System.

-Once done, I check it and print out the pay slip.

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-To do the payment of salary and wages, my company is using Maybank2e system.

-I key in the amount of salary and then upload it, once my executive director authorizes the payment, employees will receive their salary.

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-Today I filing the leave form and sick certificates of May 2020.
-After that, I record the leave taken of May 2020 in the laptop.

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-Sunday, Offday.

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-All employees involve in stock take inventory at warehouse of raw materials and warehouse of finished goods on 1st, 2nd, and 3rd of June 2020.
-I ask by my supervisor to create a timetable to arrange their task. I divide them into two teams follow with two team leaders. One counter and one recorder in a group to carry out stoke take.
-After done the timetable, I pass to my supervisor for checking.

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-I continue the task as a recorder of stock take inventory today.

- I pass some breads and drinks for all staffs during rest time.

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-I continue the tasks as a recorder.

-After I done my job, I help other group to record so that we can finish early.

- I assist my supervisor to giving a summary and conclusion after done stock take.

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-Today is last day of my internship.

- I walk around each department with my supervisor to spot check and say goodbye to all staffs.

- I really thankful for every staffs in this company because they treat me nice and willing to teach me.
- I am grateful to have opportunity to carry out my internship in this company,