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Training for PM's in finance e.g. forecasting/costings

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Review bid process to include --relevant PM to review bid costings before submission

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LDLB

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LBHD

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HBLD

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Visibility of future plan/strategy for projects

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Enhance communication between finance lead and PM especially project inception with regular cadence of stakeholder meetings

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PM to be sent NOI advanced warning- PSO to track and maintain pipeline

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Internal tech support/facilities need method for transfer

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Communication between stakeholders pre project (inception meeting)

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Consistant forecasting tools

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Clearly defined roles for PM/PI/Fin identified with overlap

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Identify those costed projects with no PM time

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Realistic costs for staff resources (PM TIME)/consumables/equipment/travel/lab & facility costing

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Data/sharing

·         Shared area with relevant folders and templates

·         Central Source of capturing project information (everyone accessing the same document)

·         Shared access for the PMS

·         Consequences of Red status projects

·         SAP – are we maximising the outputs that area available

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·         Health check/template check list

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·         Recognise external versions (risk register, project plan etc, but reference out to these from within common storage.

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·         Standard templates available

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Copies of reference material held on common structure/system
Auto generate template on set up of project

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·         PM Summary sheet

·         Auto finance feed

·         Shared access (so not locked for editing when one person is using)

·         Reduced complexity

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·         Use external/find UoW best practice or issue/risk system

·         Idiots guide handbook – Do’s /Don’ts

·         Funding/travel etc

Lead times

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Clear definition of signatory hierachy
More than 1 person
Value?

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Training
Actual/online (easy to find)
ID target audience

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Clarity + Alignment between central & WMG finance

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Process flowchart for procurement
inc. sign off flowchart
(PSO started)

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Devolution and definition of owner of approvals within finance

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Clarify APP process
Tracking system for:
NSTCs
APPs
+escalations
(managed by PSO)

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PI's and dept to keep % of DCR profit (for bridging staff/recruitment)

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Visibility/tracking through system
OPERA - arrange training + paperwork

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Procurement champion for what happens  currently & improvements
(PSO started)

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SLAs
Establish good practice + healthy timeframes
(KPI to measure success)

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ORG CHART
Central finance
Finance WMG
RIS
Legal
H+S
IT
Procurement

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PM to complete bid costing to be approved by finance
Training required & costing template

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Clarity around project objectives & budget forecast
RISK vs need to spend

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SLA for (early) costcode set up

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Reporting

·         Finance - automatic one pager

·         Risks/progress – meeting summary

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HDHB

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Process to ID current skill set & responsibilities with regular review.
(Skills Matrix)

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Bridging funds to facilitate speedy recruitment

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PM's to access SAP

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Finance

·         Instant financial information

·         Programme Plan accessible for all and auto populated

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·         Review MS Project Online and/or creation of a standard WMG template for MS Project

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·         Access to SAP based report/queries

·         Review use of SAP (best practice) to fully automate finance and resource reporting/management