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Use the search bar in Drive to find and delete files.
Start with searching “Untitled” files. Open a file or click “p” to preview. If you want to keep it, give it a descriptive name.  If not, delete it.
*Bonus tips:

To view only your files, click the search options icon (the right of search with horizontal lines) and select “Owned by me” in the dropdown menu.

Naming tips for Google files, if you’d like them!

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Use the search bar in Drive to find and delete files.
Search “Copy of” to find copies of files. Do you need the copy? The original? Click "d" to view the details of the file before deleting to find which has the most recent edits.
*Bonus tips:

To view only your files, click the search options icon (the right of search with horizontal lines) and select “Owned by me” in the dropdown menu.

You can change sort settings: to Last Modified

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Create and name main category folders on the My Drive page. Make folders such as: subject areas, parent communication, administrative, personal, etc.
*A Google Classroom folder will automatically be created if you use Classroom. Keep this folder as is or face major Drive damage (no joke!)!

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Make an Archive folder for items that are specific to prior school years.
Within the Archive folder, make specific school year folders, titled with both years such as “2021-2022.”
Filter the one-year-use items into these folders. Items can include rosters, calendars, planbooks, student work, etc.

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Begin moving files into your new folders. Drag files from My Drive into the main category folders made in steps 3 and 4. You can drag, right click, or press "z" to move.
Bonus tips:

To select 2+ files: click a file, hold the ctrl key, click more. Press "Z" to open the Move To menu or right click or drag.

To select ALL files at once:  click one file then press "Shift +a" to select all.

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Now that files are sorted into Category folders, open folders and rename files so they are descriptive, easy to recognize and to search for. You may include dates, class names, topic, version number, type of file, special characters, spacing, and caps.

Bonus tip:

Select a file then press the “n” key to quickly rename it.

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With files in main category folders, create some subfolders - but not too many - ONLY for items that should be further grouped. Using too many folders within folders makes maintaining the organization more difficult. Plus, having to scroll within folders makes it hard to view all of your files!

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Google Drive Tip #8: Add Numbers to Folder Names

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Google Drive Tip #8: Add Numbers to Folder Names

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In My Drive, press “r” and sort by name. Since Drive sorts alphabetically, it may be helpful to add numbers before names to control folder order. Select a folder and press “n” to rename. Bonus tip:

Emojis before words also bring folders to the top but the order is harder to sort. Press “windows key + .” to open the emoji keyboard.

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Starring files or folders allows you to further filter, and easily find, files. Star files for quick access, to-do, or for still-working-on items.
Click “Starred” on the left of My Drive to see what is currently starred. Unstar and star files as desired by right-clicking and choosing “Add to Starred” or by pressing “s” on your keyboard.

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Google Drive Tip #10: Adjust Display Settings

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Google Drive Tip #10: Adjust Display Settings

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To better view files and folders within your Drive, make layout  adjustments. Click the cog at the top right of Drive. Under Settings, edit density and suggestion options.
Grid vs. List View choices for your files and folders are located below the cog as a rectangle with lines within it.

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To keep your Google Classroom folder in Drive organized, archive Classroom folders from prior years.

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Recolor Google Drive folders and subfolders by right-clicking and choosing change color. When you coordinate folder colors, it’ll be easier to relocate later. Recolor subfolders to match the main folder. Use rainbow colors or colors you associate with the category names.

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Click a file and/or folder, then the view details icon (looks like an i in a circle) on the top right. You can add a description for the item when searching in Drive later. Keywords, links, and reference notes can be included.

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Files shared to you do not save to My Drive. To save, right click on the file → Add a Shortcut to Drive. Updates to the doc will update your shortcut. Rather make a copy? Right click → make a copy for yourself to edit!

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You may want to make files available offline. This allows you to edit files when you do not have internet access. Files with edits will be updated when online again. To do this, install Offline Chrome extension and select the Offline option within the Google Drive cog settings.

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Final Piece: Compensation "Proof" via Survey

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Final Piece: Compensation "Proof" via Survey

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For the final part of this training, please complete the survey here.
If you need more Google Drive assistance, please reach out! Thank you!