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Space where you dont feel that you have perform but just be and share

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I love this tool, amazing way to capture our collective thinking.

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apppreciated the simple, easy and effective bonding activities at the beginning. previous ones were too - intense? =)

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Ability/ willingness to open up as well as listen

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Ability/ willingness to open up as well as listen

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helped talk about topics even if not very confident about
willingness in the part of other to let people talk though to trying to make sense what they are trying to say

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guide questions and prompts that were easier to digest and think through

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ownership and participation of the team members - the huddle curators have really pulled us together - creative and insightful

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The team building to kick us off - so much invisible labor goes into this, deep gratitude for all the work.

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Huddle Committee paticipated from the beginning and at all stages of planning & design

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Insightful discussions around political analysis, and our politics behind it.

Loads of fun, laughter and trust

A lot to take – and let is all SINK IN – december is around the corner

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Head - important to share initial thinking of why and how  individual work . Keep reminding ourselves, to show how far we have come or not - this will help in the what helped us.
Heart- by doing the above - we bring everyone along in the story where they share their perspective - then and now.. builds transparency - accountability- trust
Feet - having different teams involved in huddles enriches the process and strengthens owership

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Design of the 3 days with an objective / intention for each day helped a lot

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- Clarity of what is coming up next six months
- stimulated discussions and lots to think about on the concepts and words we use

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very very sharp ideas on action - tangible, grounded and deep.

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Collective ownership and taking initiative in creating the huddle space

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Still wanting more clarity on the broad contexts we're facing.

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Immense amounts of intellectual stimulation.
Great pollination of insights and ideas.

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Individuals' focuses

Maki:

1. Improving security, connection, and keep each other informed

2. Make WSC grants happen and support Js where she needs

3. Documenting emerging needs of defenders and identifying gaps

Sarah:

1. PNG Outreach

2. RRG works

3. Collaborate more with other team members

Jyotsna:

1. Follow up Indonesia and Pacific outreaches

2. Sri Lanka outreach

3. Collaborate with Sarah in PNG outreach as well as how to better support Pacific advisors better (as per their suggestions)

4. Explore more solidarity grants

5. Deepen ECJ and Sex workers portfolios

Anna:

1. Regional learning: South Asia

2. Invest more on risk assessment supports and grants (individually and collectively)

3. Keep track with the projection

4. Focus on team transition

5. Bring back to Rapid Response element to our grant-making process

6. Followup with our outreaches

7. Have AFG strategy finalized, will implement it

8. Strenghten network with on the ground communities (LBTIQ for example) and with SFs

Esther:

1. Hypha Evaluation

2. Implement the evaluation's recommendations

3. Collaborate with Su and Seta on Board Botto (?)

4. Improving the computing policies

5. Cyber security training (with Ila)

6. Work with comms team on mailing list

Jebli:

1. WSC launch and all the work around. Need a lot of suppport from other team members for that (Grants, Comms,...)

2. Outreach

3. Support Shan to grow into her role and be able to take lead on WSC next year

4. Learning sessions with previous WSC grantees

5. Learning gathering

6. Counseling network: How can we make it work; how can we make it differently

7. Follow up with Oasis: How can we implement some of participants' ideas, how to better support them

8. Feminist sharing circle (Nov)

9. Personal learning: (1) Collective care; Better understanding of the context of Pacific (identified blind-spot)

Elvie:

1. Prepare budgets for the coming outreach(es)

2. Support grants team

3. (?)How can we fasten our grant process?

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Camaraderie, sisterhood, trust and joy and laughter!

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Really helped us in nailing down what the team would want to engage with, and where the appetite is, and hopefully we are building a bigger and bigger circle of EL enthusiasts

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Easier now to see how my work and function connects with others - there is something there that needed some reflection to be able to surface how this has happened

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A lot of topics to wade through, but there was a lot of willingness to engage and experiment.

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PLEASE REFER TO TARA's NOTES FOR THE BACKGROUND OF THIS PLANNING -

SP

1. Continue outreach [ communications, grants

accompaniment, possible advisors, WSC ] with activists from Indonesia, Papua New Guinea and members of Pacific Feminist Forum

2. Sri Lanka Outreach

+ Understand specific needs and strategies of the team members participating at the Outreach
+ Meetings with Advisors to identify regions, activists, logistics, security risks
+ 8 team members [ Grants, CL, Comms]
+ BAR needs to be done
+ Team collaboration and comms

3. ECJ Work

+ Read through ECJ strategy, and work with VS on strategy
+ ECJ Applications
+ Attending the 3rd ECJ HRD forum - Bangkok with VS and support Pacific activists

4. South Korea Online Meet up with Activists

5. Expanding pool of advisors in Pacific, Sri Lanka and Indonesia

6. Experiment with ADVISORS - accompaniment - co creating ideas for the outreach - risks assessment -

7 Tokens of Appreciation

8. PNG outreach support with Sarah/RRGF

PENDING

with RRG Programme

1. Processing Grants

2.  Sex workers's activists grants
+ Grants processing after 15th August

3. Grants for Advisors to understand the support they need, and the movements at risk and types of support

with Comms Team

1. Share list serv of advisors/ grantees/ new networks

2. Documentation of SL outreach and plans

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Collective

Projection in spot on – the less is more, continue. Intentional in terms of planning to collaborate with ED on convening, SP on outreach funding,

Co-facilitatorship transition (incl. SL outreach) > be on top of RRG grant processing

Continue post outreach accompaniment (Pacific, WP, Indonesia)

Expand collaborative works: LGBTIQ+ peer donor network & SF RRG > link to FCRA experiment

Activate AFG respond w Fauzia

Personal
- Safety & wellbeing: risk assessment & contingency planning
- Learning SA context & connection

Reflection

Comms – how to communicate our grants? How do we make disability grants more intentional? - learning around access & inclusion, beyond language is key!

How to shorten our grant processing? Can we utilize our regional network for transparent verification process?

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- WSC on Hypha
- RRG database modifications/improvement
- Board portal and HR Mgt system (with Su)
- Update computing policies based on the audit report

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Webs of Safety and Care Grants Released:
- finalising grant application form and platforms
- follow up previous grantees; tagging with teams for reaching out to specific activists/ defenders
- call release, process application and release of grant by November
- Learning call with WSC year 1 grantee

Building regional network of safety and care
- ongoing experiment with 'resilient center"
- revising experiment with psycho-social counsellor network
- ideating on collective care understanding and practice in A&P and ideating and designing to include resourcing of similar spaces as Oasis from activists and defenders

Feminist Circle of Sharing
- working with Ava and grants team to identify grantee for year 2

SF Care at the Center:
- Finalising learning plan, finalising recruitment of facilitator and start the learning process

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* Activating philanthropy in Australia- Collaborating with International Women's Development Agency ,Pacific Feminist and MECCA - hosting and curating conversations with HNWI . 2nd event in Sydney in November.
* Working with Shifting narratives - on how to link work with activating philanthropy
* Workimg with Bridgespan's " Shake the Table" , Foundation Chanel - we invested in a mapping of wealth in Asia and Pacific. Another collaboration with IWDA, PFF , and WFA
* Submitting a joint proposal with Women;s Fund Asia for Swedish Development Agency Funds - regional office.
* Recruiting one more team member for RM team.

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Working to complete the Organisational Review
Planning the Strategy session in Sri Lanka
The WSC grantee learning call
Mapping the grantee report restructuring to better serve us, and also revise it on the database
Where we are at huddle in November
Working with GFCF to continue to push our feminist learning framework into more discussion groups beyond women's funds too.

SFs-
Work on sensemaking and extracting the top stories for 2023
Data collection and sensemaking of quant data across all SFs

With comms-
Working to see how best amplify grantee stories keeping security and confidentiality as our cornerstones
Working on a usable dashboard for all team members to use to see where we are at, and update it on a quarterly basis.

Internal:
Co-create spaces for collective knowledge processing, deep dives.

Support transfer of knowledge channels & think with team members on that

Huddles:
carry how we do what we do - culture trasnformation, play, care, etc to Board & grantee spaces - articulate & share our practices

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1) What will it take to support Grants team when they're on Outreach and Convenings?
* Experiment with money transfer platforms like Wise
* Transfer approved budget to Facilitators in advance
* Prepay accommodation and flights
* ??

2) What will it take to transfer funds efficiently and safely to grantees and external suppliers/contractors whilst remaining compliant with legislation?
* Maintenance of a database which details Purpose Codes for remittances to different countries
* If required, seek legal advice on "difficult" countries legal requirements
* Possible "name-change" of our Bank Acc name on transfers to countries where grantees perceive a risk
* Consult with Grants team for local info/issues re payments
* Work with Grants team and grantees where "Service Contracts" are being used
* ??

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Self Reflection

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Leveraging the Sister Funds - what would it take?

In the next six months -
* Coordination Team will rework the integrated Sister Funds work plan (accessible to all) and will also map out opportunities for collaboration to test A&P's experiments. I will be organizing 1:1 conversations with relevant staff to facilitate alignment and collaboration. Top off my head (non-exhaustive):

* Bali retreat - will collab with Su, co-leads on sequencing

* Feminist circles of sharing: organizing reflections of 2022 implementation + sharing of 2023 implementation plans with each other, with the view of getting insights or inspiration to improve our own process on what it means sharing power with grantees and whether unrestricted funding could encourage activists/orgs to resource collective care and resilience. The A&P reflection session with activists is proposed for 2024 (bringing both 2022 and 2023 recipients together)

* Coms strategy: how we could feed into the new global coms strategy to amplify A&P key messages and coms work

* UAF Feminist crisis response framework: how to take advantage of this process to help refine our regional analysis of the changing landscape with regards to threats, risks, needs and how we are adapting as a response

* RRG and collective care learning circles - upcoming learning circle on collective care and protection, but can explore smaller informal sharing around topics like supporting/resourcing advisors, early warning systems

* reflections on power-sharing

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We heard the need for documentation and creative storytelling to support defenders and communities at the Oasis. Listening to what our programme was about was the time when they realised artists can help take their stories wider.

Thinking about: how to offer Kintsugi funding differently this year

Work intentionally on bringing out the connection between Shifting Narratives connect to Activating Philanthropy experiments especially in Australia

Next six months: As part of the FJS grant, we will begin the landscape mapping of anti-gender narratives across Asia and the Pacific. We will also seek to map collaborators or community organisation working to dispel these narratives and check how as a funder we can support them. Ruby and I are tightening what we see as the ToR and will share with team for comments.

As part of Oasis report back - we also send a call to all grantees to let us know if they need support in documenting their stories and we will support them to connect to artivists in their regions or offer funding to work with any team from their regions to engage with their communities.

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Would have wanted a more structured conversation or perhaps someone consolidating and reporting back the political analysis so that the story stays with us - we've been touching bits and pieces throughout the day but would be useful to bring them all together, and better reflect on what this means now for everyone. I know in some ways, we wer able to to do this, but it felt, a little bit disjointed. this is always what i find challenging with all the landscape mapping that i've sat through - really pulling everything together and being more reflective on - now so what

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Reflections:

- More bandwidth in the team to think, question, and innovate

- Our focus for the year is to streamline our internal processes (content calendar, frequency of posting, division of roles and responsibilities, understanding needs and challenges, fixing existing content and website, initiating small experiments)

- A lot of invisible labour involved (understanding political nuances, visually representing what we cannot state in words; framing our external content carefully; participatory approach towards content around grants calls; backend research to understand subject matter) > we need to recognise this and plan for it

- We need more face time with our audience > activists, advisors, grantees, donors, potential donors so we can understand how best to communicate with them // Wednesday Wisecracks

- Activating philanthropic communications with existing and potentian funders through newsletters (knowledge-sharing, updates on innovations, integrating with shifting narratives work)

Upcoming/Ongoing External and Internal Products:

- Annual Report

- Strategic Plan

- Oasis Knowledge Products

- Sri Lanka Outreach and Documentation

- Sisterfunds: Re-Launching Kintsugi, Workplan

- Webs of Safety and Care Grant Call, Webinars

- Website Analysis and Update

- Year-End Newsletter

- Blogs and Newsletters (knowledge products, outreach reports, Board/Advisor interviews)

Everyday Work:

- Social media
- Knowledge Product Re-dissemination

- Experiments and Conversations

- Close to Home: Risks, Politics and Life in India

- Dashboard and Data