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More discussion/agreements 17th June - Pax evaluation

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More discussion/agreements 17th June - Pax evaluation

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Too many groups, sessions too short, feeling of missing out (what other groups doing)

SALTOs involvement

COM there the whole time - keep!

Networking was necessary

Exchanging of practice was good.

Next time

Longer session with COM (online briefing one week in advance would help, after NA meeting?)

Framed request to COM - 3 most important topics you want NA input on?

More time for discussions about every day practical challenges

Keep: Open Agenda, SALTOs, small group work, focus on priorities, informal conversations, positive energy

Be intentional with focus (different intentions in first prep), aware of what cut out/down, realistic.

Colleagues help with concrete inputs (Progress Report methods, Monitoring methods etc)

Future host? Lithuania? Germany? Polish? Latvia (Jurmala?!). Barbara to check.

Prep meetings (online = green), residential (at venue)? Brussels (COM attend)? Full prep day, reporters wrap-up meeting/time on last day.

Timeline: January 2025 first online kick off.

Denmark - lego bricks, hygge, bicycles, trees,

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Discussion and agreements, 17th June online evaluation

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Discussion and agreements, 17th June online evaluation

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Ask others in the group to help with reporting (not only prep team)

External inputs, in presence, to allow questions/informal interaction.

Online formats make it 'further away', ok to say 'no' if they can't attend - focus on 'quality' blended approach, make sure it fits the purpose.

Who has final say? Sometimes quicker decision making is needed. Coordination. Host? SALTO? Agree on how to work in first meeting - who facilitates meetings? how decisions are made? which sub-teams, where make own decisions?

Excursion, valued informal time, combine with activities? plan in advance.

Duration (fixed by Heads of NAs)

Digital tools - intention behind it? Enough time to process all digital formats during meeting (going through padlet in free time etc).

COM session:

Reduce complexity (number of topics), more simple

Needs wrap-up to know what COM takes away from the discussions

Online briefing for pax from COM in advance of meeting

Should be slower

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...inputs where unequally deep but it showed the reality which might have an effect on a long run which is perfect then

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too much digital tools and no time to fill in everything properly and reflect - sometimes the intention of all the tools is lost

timeline a bit rushed

group discussions should be longer

group facilitation discussed and decided beforehand

prep team - sometimes clearer guidance and decision making

keep all the SALTOs , EACEA if possible; COM during the whole meeting, online input before

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Keep onlin eonboarding for newcomers run by prep-team

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Keep onlin eonboarding for newcomers run by prep-team

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Once the survey of the needs is done, have a round of some sort of voting for the main topics to be addressed - this way they would really come from the group.

Find a way to enable more time to discuss topics/questions and not to rush through them.

Have the EC updates online.

Have a less demanding/heavy Masta script.

If the prep is online (nothing against it personally!), have shorter and more focused meetings.

Have daily check-in meetings for feedback and planning (focused and constructive :)

Have other colleagues (besides the prep team) ready to facilitate and take notes during the small groups.

Have a plan B for the Q&A Padlet in case EC (Kate :) answers all the questions ;)

If half a day is planned for an excursion, plan to have some work done as well - it is a lot of time to allocate from an anyway short meeting.

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Active involvement of the prep team - it brings invaluable perspective from where the action happens, real issues, real stories, key concerns

Engaging methods of sharing - e.g. walk and talk or support groups. Support groups perhaps didn’t with in terms of different experience, but there were an important moment for connection and sharing.

Thought-provoking inputs/panels - if possible, on the spot :)

Engagement of the thematic SALTOs and, if possible, regional ones as well. We need the perspective of the regions, especially in the given times and with solidarity in the focus :)

Q&A with the EC, hopefully on the grounds of the online session that would cover the inputs :)

ESC RC’s inputs, resources and perspectives - it’s kind of like a “glue that keeps everything together” ;)

Duo reporters - there are a lot of topics and many discussions and 2 people provide more insights and perspectives :)

Solidarity project officers as participants and as a topic! :)

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we used to have the prep in Brussels, so the EC was able to participate. I am not sure if that is really needed.

also if we stick to the online prep meeting(s) we should think about when to invite the EC to make it efficient for everybody involved.

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question: how was it for the sub-teams?

for me it was exhausting but good, because the sub-teams did prepare everything needed in between the meetings. sometimes the discussions got a bit stuck, but I think it was not a real problem.

In general I am in favour of keeping it + (and that is essential) 1 additional prep-day in person prior to the meeting itself.

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eventhough the boattrip was lovely and I think also much needed time to informally talk to colleagues, for the planning it should be a bit shorter in the future. (to avoid e.g. feeling of having not enough time, shortening sessions, ...)

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Maybe look at the balance of sharing, questioning, connecting and learning, for participants in the programme? (Susie)

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Lots of professional people in the team, happy to do their role and can be trusted. Felt the need for a bit more cohesion between roles / decision making (Susie).

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Interesting input - but not sure about the value due to the online format that didn't connects as good with the panel afterwards...?

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Consider how to make it more simple - fewer topics to discuss; inputs less heavy (also if there is a session with COM beforehand!). Would be better with a set-up which allows a plenary session at the end to gather inputs

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Perhaps find dedicated group of colleagues to facilitate / report from groups beforehand (groups such as sharing practices and COM expert groups). Colleagues from other countries (not NA prep-team participants) who are well aware of the topic. A way to take presure prep-team. Swedish and Estonia NA already said, they'd love to help out <3

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Invite NA colleagues to share progress report stuff/practices, have a session : bring your templates, files etc, entsprechend some time for the "growing phase", include a column in Master Script "objektive of session"

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Have a day for prep team, make sure there are food and drinks for this day 🙂

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ensure the following elements/objectives: updates, exchange of practices, informal times / fun / reward, opportunity to meet with COM

invite all SALTO RCs (and give role?)

check if there is special topic or focus

use specificities of hosting country (metaphors, branding, gadgets, excursions, ...)

prep team arriving at least a day earlier (costs covered)

lottery

karaoke

Suzanne from Ireland :-P

masta script with separate tabs for materials &and infrastructure, contacts & links, overview programme, daily scripts

rapporteurs for making templates and branding, harvesting, reporting, sensemaking, and embedding in online tools (especiaily SharePoint, but also Padlet, Menti, Miro, Canvas, ...)

online onboarding for newcomers

handover to next host (do not forget the tie and/or the crown)

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COM input online beforehand

ensure structured inspirational inputs, eg for exchange of practices

full last day, instead of only half a day?

to avoid unclear or last minute decisions and work: clearer objectives per session? Assign small teams and give autonomy? Other ideas?

what to do about exchange between newcomers and veterans? Support groups did not work ...

include regenerative practices and approaches

prep-meeting: online? If in presence: Brussels (COM!) vs DK (seeing facilities on the spot!) vs a cheap place?

frame input of COM beforehand (eg: reduce yourself to three main points, ...)

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Evaluation form?

Mentis?