# data[].attributes.headline
📂 File & Document Management – Learning Outcomes

# data[].attributes.subject
📂 File & Document Management – Learning Outcomes

# data[].attributes.body
🎯 Learning Outcomes

By the end of this section, you should be able to:

💾 Save, name, and organise files in a logical way

📁 Use folders and subfolders effectively

☁️ Understand cloud storage vs. local storage

🔄 Back up work to avoid data loss

📝 Apply consistent version control to assignments and projects

💡 Final Tip: Name it like a pro: Clear, simple file names save more time than you think.

👉 How confident do you feel right now about backing up your work regularly?

# data[].attributes.body
Good file management = less stress and more time.

✅ Benefits:

Find documents quickly

Avoid lost work or duplicates

Submit the right version of assignments

Stay professional and organised

💡 Final Tip: Think of your computer like a backpack — keep it tidy, and you’ll always find what you need.

👉 How do you currently save and organize your files — is it working for you, or does it get messy?

# data[].attributes.body
Clear names help you identify files at a glance.

✅ Good practice:

Include topic + version/date

Avoid vague names like Final.docx

Example: Essay_History_V1.docx → Essay_History_V2.docx

💡 Final Tip: Use underscores _ or hyphens - instead of spaces for easier searching.

👉 What’s one file on your Mac that could use a clearer name right now? How would you rename it?

# data[].attributes.body
Folders and subfolders help group related work.

✅ Suggested structure:

Main Folder: Year/Semester

Subfolders: Module name

Inside: Assignments, Notes, Presentations

📂 Example:

Year 1
- Music Tech 101
- Assignments
- Notes
- Digital Skills
- Presentations

💡 Final Tip: Keep structures consistent across all modules to avoid confusion.

👉 If you created one main “Study” folder, what sub-folders would you include for your subjects or projects?

# data[].attributes.body
Where you save your files matters.

💻 Local storage → On your laptop/desktop

☁️ Cloud storage (OneDrive, Google Drive, iCloud) → Safe backup + access from anywhere

💡 Final Tip: Save work both locally and in the cloud for double protection.

👉 Do you mostly save files on your Mac or in the cloud? Why do you prefer that option?

# data[].attributes.body
Losing work = every student’s nightmare 😱

✅ Tips:

Enable auto-save in Office apps

Use OneDrive/Google Drive for automatic syncing

Save different versions as you progress (V1, V2, Final)

Keep a backup copy on an external drive if possible

💡 Final Tip: Name versions clearly — it saves headaches when deadlines approach.

👉 Have you ever lost important work because you didn’t back it up? What could you do differently next time?

# data[].attributes.body
Don’t waste time hunting for files.

✅ Use built-in tools:

🍏 Mac: Spotlight (Cmd + Space)

🪟 Windows: Start Menu Search / Quick Access

☁️ Cloud: Search by keyword, file type, or date

💡 Final Tip: Pin or favorite your most-used folders (e.g., “Assignments” or “Presentations”) so they’re always one click away.

👉 What’s one Spotlight search or shortcut you can use to find things faster on your Mac?

# data[].attributes.body
🎉 You’ve mastered the essentials of file and document management!

With clear names, organised folders, backups, and smart storage, you’re set up for success.

💡 Final Tip: Review your files once a week. A quick tidy-up keeps things organised long-term and prevents digital clutter from piling up.

👉 Which file management tip from this series will make the biggest difference to your study routine?

# data[].attributes.attachment_caption
Your Student Success Tutors are here to support you.

# data[].attributes.body
📲 Scan the QR code to book a 1:1 session.

🔗 Or click here: SST Booking Page