# data[].attributes.body
Job Requested by: Anna
Job Completed by: Caterina

Anna, let me know if you need more. I understand this isn't a lot, but I'm finding it difficult to find anything similar.

Previous Stoneclap Events
These are just from Stoneclap accounts, so possible that you've already seen them.

https://www.youtube.com/watch?v=V0jWzJPPBRo&index=6&list=UUdJkkKwfyUMqSKJERIvspCA

https://www.youtube.com/watch?v=vwNV6y_3QII&list=UUdJkkKwfyUMqSKJERIvspCA&index=5

https://www.youtube.com/watch?v=_yYein2UYUg&list=UUdJkkKwfyUMqSKJERIvspCA&index=4

https://www.youtube.com/watch?v=ast1zt2xFbE&list=UUdJkkKwfyUMqSKJERIvspCA&index=1

https://www.facebook.com/stoneclap/videos/696099597248146/

Stageit
Streamed to ticketholders who are not necessarily located in the same place. Interact through text.

Talking heads: https://www.youtube.com/watch?v=9sxWCDzYvrQ

Example: https://www.youtube.com/watch?v=kyZudaK_PT8

There's plenty of stageit performances on youtube, but most are just the video that is streamed, not the interaction.

# data[].attributes.body
Job requested by: Amir
Job Completed by: Caterina

Parliament
If all band members + technical crew are 6 or less people, no need for filming permit. Sound volume might be a problem though, as T&Cs limit is 72dB. Will find out if this applies.

Shrine of Remembrance
https://www.shrine.org.au/About-Us/Photography-at-the-Shrine
Application is needed (regardless of nature of event). The CEO assesses the commercial nature of the filming, and if it is commercial, there’s a fee. Not required to proceed if there is a fee.

Turn around of application is 5 business days.

Due to time of event, fee would be minimum $700.

Shrine of Remembrance area extends to reserve area around the shrine; st Kilda Rd to Anzac ave.

Melbourne Museum
https://museumspaces.com.au/get-in-touch/
Unavailable in the courtyard/outside.

Inside incurs fees:

Filming & Photography Location Fee: $400.00 per hour (minimum four hours)

Event Coordinator – Monday-Friday*: $50 per hr

Security*: Mon – Fri: $55 per hr

* Staffing requires minimum 4 hour call out.

* Rate differ for weekend events

Total rate: $1600-$2020 (not sure if staffing is compulsory)

Industrial location
Permission would be approved on an individual basis (would contact the owner of the building that is being used). Abandoned industrial locations may be an option.

Port of Melbourne

# data[].attributes.body
Job Assigned to: Nadia

Hey sorry again for the delay here folks. I'll be continuing to add to this over the next couple of days. Sussing out Facebook groups we can freely post to as we speak :)

Groups to advertise to and how to reach / contact them
The following pages may be interested in helping to share the event page:

Australian Arts & Cultural Management Network https://www.facebook.com/groups/deakinartsculturalmanagement/about/

Melbourne Arts Student Society https://www.facebook.com/mass.unimelb/?ref=br_rs

University of Melbourne Student Union
UMSU Activities https://www.facebook.com/umsuactivities/?ref=timeline_chaining

Faculty of Arts page https://www.facebook.com/ArtsUnimelb/?hc_ref=ARQXnzY0mNaHjcAYS3vocysDAhbi-ro0qdLdq8D8UYNvk3czf8bN0JpQHh6NYAlGHd0&fref=nf

Graduate Student Society https://www.facebook.com/GraduateStudentAssociation/

Centre for Cultural Partnerships https://www.facebook.com/CentreForCulturalPartnerships/?fref=pb&hc_location=profile_browser

Uni Melb Vinyl Appreciation Society  melbunivinyl@gmail.com, https://www.facebook.com/groups/143534886342991/about/
Uni Melb Chinese Music Group chinesemusicgroup1@gmail.com

https://www.facebook.com/pg/cmgunimelb/about/?ref=page_internal

Event listings outside of Uni Melb:

Beat Magazine (likely paid advertising) patrick@furstmedia.com.au
The Music (likely paid advertising)
Weekend Notes (paid advertising)
Triple R Radio gigguide@rrr.org.au
PBS Radio https://pbsfm.org.au/contact
What’s On Melbourne (City of Melbourne) https://whatson.melbourne.vic.gov.au/Pages/ListYourEventBusiness.aspx

Groups to promote events in to broader public:
Melbourne Musicians https://www.facebook.com/groups/melbmuso/about/
Melbourne Events
https://www.facebook.com/groups/215848475207737/?ref=br_rs
Melbourne Festivals & Events
https://www.facebook.com/groups/758601860854813/

Peak times for Facebook, Twitter and Instagram

Facebook: The safest times to post include weekdays from 10 a.m. to 3 p.m.
Twitter: The best time to post on Twitter is Friday 9 to 10 a.m. Friday is the best day to post to Twitter. The safest times to post Tweet are everyday 10 a.m. to noon.

Instagram: Wednesday at 3 p.m., Thursday at 5 a.m., 11 a.m., and 3 to 4 p.m. and Friday at 5 a.m. Thursday is the best day to post to Instagram. The safest times to post to Instagram are Tuesday through Friday 9 a.m. to 6 p.m. (from https://sproutsocial.com/insights/best-times-to-post-on-social-media/#instagram)

Design requirements for Facebook, Twitter and Instagram

Facebook event banner: 1920 x 1080 pixels
Facebook cover page: 828 x 315 px
Facebook News Feed link image size: 1200 x 900 px
Twitter specs are all available here https://business.twitter.com/en/help/campaign-setup/advertiser-card-specifications.html
Instagram single image: 1080 x 1080 pixels or 1200 x 628 pixels (the typical Facebook ad image size)

Where to post posters at Melbourne Uni and policies
The bollards around campus are free for anyone to poster on

For pinboards and bathroom stall doors - try and make posters a maximum of A4 size and ask the front desk of each faculty for permission to put up posters.

Pricing for social media sponsored advertising

Facebook: On average $0.27 per click. If measuring cost per thousand impressions (CPM), Facebook advertising costs about $7.19 CPM (Hootsuite).
Instagram: Between 20 cents and $2 per click (CPC). Average CPM is $5 (Influencer Marketing Hub).
Twitter: The average cost for a Promoted tweet is around $1.35 per engagement (Thrive Hive).

# data[].attributes.body
Job Assigned to:

Revenue

Ticketing

Fundraising

Sponsorship

Grants

Expenses

Royalty license: 0

Public liability: 0 (if at University)

Venue costs

Staffing

Equipment hire: 0

Marketing costs

Social media

Online (web, google, etc.)

Printing: 0

Distribution

Artists

# data[].attributes.body
Job Completed by: Caterina Turnbull

TASK 1
Can we hold a commercial event on campus? Will we have limitations?

Fairly sure it's okay, but will cost $78/hour in staffing. Will confirm with a Venues staff.
Update: may not be okay. waiting to hear back from Ellen Fish who may be negotiating with her supervisor.
Source: Event Support Guidelines

TASK 2
Requirement: Complete Task 1
The Con might have areas that aren’t managed by Uni Melb Venues.

Information to gather:

Seating capacity

A/V options (this one will rule out venues pretty quickly, though hiring projectors and screens are also an option)

Price (as free event as well as ticketed)

Limitations if commercial event

Hi Caterina is there information about the accessibility of the venues for people with disability? Thanks - Anna

Hey Anna, every Uni space in this list has an "accessible entrance" according to the Learning Spaces list. - Cat

UNIVERSITY ROOMS

Old Arts-122

Capacity: 422

A/V: 2x data projectors, lectern mic, 2x handheld mics can be requested

Arts West North Wing-153

Arts West West Wing-B101

The Open Stage - 757 Swanston St

Capacity: 210

A/V: 1x data projector, lectern mic

Alternative seating plans, lighting, would be room to dance.

https://openstage.unimelb.edu.au/#resources

Sidney Myer Asia Center - Yasuko Hiraoka Myer Room

Capacity: 200 standing, 100 sitting

A/V: 1x data projector, lectern mic, 2x handheld mics can be requested

Manipulatable seating

Sidney Myer Asia Center - Carrillo Gantner theatre

Capacity: 492

A/V: 3x projectors, lectern mic, 4x handheld mics can be requested

198 Berkley St - Copland theatre

Capacity: 405

A/V: 2x data projectors, lectern mic, 2x handheld mics can be requested

207 Bouverie St-B103

Baldwin Spencer theatre

Capacity: 160

A/V: 2x data projectors, lectern mic

Building 184 - Harold Woodruff theatre

Capacity: 215

A/V: 2x data projectors, lectern mic

Chemistry - Masson theatre

Capacity: 170

A/V: 1x projector, lectern mic

FBE - Prest theatre

Capacity: 186

A/V: 2x data projectors, lectern mic, 1x handheld mic can be requested

Federation Hall

Capacity: 218

A/V: 1x data projector, 2x lectern mics, 2x handheld mics can be requested

Kwong Lee Dow-230

Capacity: 196

A/V: 1x data projector, lectern mic, 1x handheld mic can be requested

David P. Derham theatre

2 lecture rooms in Medical if we get really stuck

Melbourne School of Design-B117

Capacity: 502

A/V: 3x data projectors, lectern mic, 2x handheld mics can be requested

Physics South - Laby Theatre

Capacity: 210

A/V: 2x data projectors, lectern mic

5 Lecture theatres in Redmond Barry

Peter Hall - J.H. Michell theatre

Capacity: 308

A/V: 2x data projectors, lectern mic

Locations to check for availability: http://learningspaces.unimelb.edu.au/room-search/by-room-type/theatres

# data[].attributes.headline
City of Melbourne Filming Permit - Terms and Conditions

# data[].attributes.subject
City of Melbourne Filming Permit - Terms and Conditions

# data[].attributes.body
Hi research friends,

Could you please start having a look at possible avenues for fundraising? The Graduate Student Association and the University of Melbourne Student Union could be an avenue for grants, and on-campus businesses could be potential sponsors perhaps.
-Anna (Artistic Curators Team)

# data[].attributes.body
Job Completed by: Caterina
20180328: Phone conversation with Robert Kosmac at the Learning Spaces Support Service Desk

1. Can we project two different displays on two different screens at the University learning spaces?
Only in some learning spaces. Very few spaces have two separate inputs.

2. Can we move the location of the projections? (Aware that screens can’t be moved)
No, but you can bring in external projectors. The University doesn't hire them out, but UMSU does for $60-$100 per day.
https://umsu.unimelb.edu.au/wp-content/uploads/2014/12/160729-Hire-Equipment-List.pdf

# data[].attributes.body
Hey all,
I thought I'd offer a hand in a few things. Throw something at me and I'll be happy to have a look :)
howarthr@student.unimelb.edu.au
0448792068

Cat:
Awesome! Can I give you grants and other fundraising options? I've only checked out a few, and nothing more than what's written here (that would be relevant).

Just had a thought. It’s worth finding out if Natalia talked to the school regarding funding.

# data[].attributes.body
Cat: Hi Amir.
Regarding performing in public places, I can look into permits for you in better detail, but there's one consideration that might cut this off as a possibility; internet + equipment. You will need to manually provide stable internet for outdoor areas. There's also a list of technical requirements that I got from Iulian that I posted in the Interactive Management padlet a while back, if you haven't already read it.

Let me know if you still want permit information.

Hey Cat, we might be able to use mobile internet in places where wifi is not available. An alternative could be connecting through Telstra hotspots. I am sure there is technology that would support; it will probably add to our expenses, however.
We can attend to this matter after the Curators team meeting on Friday.
-Amir-

From Iulian(Stoneclap):
We have run events for QV Market over a 4.5G network, so it's doable. I'd say, if the location/setup is truly special and everyone is super excited about it, we could go for it, but if not, sticking with the more reliable Fibre connection will give us more reliable sound/video quality.

# data[].attributes.body
Job Conpleted by: Caterina Turnbull

OPTIONS

Partnership business structure (probably unrealistic given time restraints).

Joint Venture (would still need time to draft an agreement): https://legalvision.com.au/business-structure-guide-joint-venture/

One person to be in charge of business requirements as a sole trader.

No organisational requirement if not receiving any money.

Trybooking doesn't require an ABN and doesn’t withhold. Could sell tickets that way without organisational structure.

# data[].attributes.body
Job Completed by: Caterina Turnbull

Consideration: Lebanon has poor internet speeds (based on early 2017)

Andy Dexterity
Sydney based
andydexterity@gmail.com

Soreti
Melbourne based, but may be in Kenya?
Kenya local time: 12:30pm
soretika@gmail.com

hawiineishere@gmail.com

Hanine El Alam
Beirut based
Local time: Monday 21 May, 12:30pm
haninelalam@gmail.com
Job requested by: Amir

Busiswa
Johannesburg based
Local time: Monday 21 May
11:30am
bgqulu@gmail.com

bookings@kalawa.co.za (bit suspicious about the booking agent, their website is just a photo...)

Job requested by: Amir

Hugo Marchand
Paris based
Local time: Monday 21 May 11:30am
humarchand@gmail.com
Job requested by: Amir

Daniell Alnuma
Either based in France or Goa
Local time: Monday 21 May
France: 11:30am
Goa: 3:00pm
danielldance@outlook.com
Job requested by: Amir

Gareth Wiecko
gareth@garethwiecko.com
Job requested by: Amir

Khansa
Beirut based
Local time: Monday 21 May, 12:30pm
info@khnsa.com
Job requested by: Amir

Yasmine Hamdan
Beirut based
Local time: Monday 21 May
Beirut: 12:30pm, Paris: 11:30am
Booking agent: contact@yasminehamdan.com
Europe booking agent: david@twogentlemen.net

Baker Boy
On tour around Australia during 21st May
Chryss Carr: aum@aum.net.au

Okenyo
info@originalmatters.com

Joni in the Moon
joniinthemoon@gmail.com

We Singing Colors
Bucharest based
Local time: Monday 21 May 12:30pm
wesingingcolors@yahoo.com

Tom Klose
Hamburg based
Local time: Monday 21 May 11:30am
booking@tomklose.de

Gløde
Hamburg based
Local time: Monday 21 May 11:30am
booking@vongloede.com

Manal
words@manalyounus.com

Sia
Probably way too expensive or too busy.
info@crushmusic.com

# data[].attributes.attachment_link.title
Our staff - School of Culture and Communication | Faculty of Arts

# data[].attributes.attachment_link.description
Our staff page in the School of Culture and Communication site.

# data[].attributes.attachment_link.keywords[]
venue hire and conference management department

# data[].attributes.attachment_link.keywords[]
wedding photographs and application form

# data[].attributes.attachment_link.description
Timetabling website - Student Management Services, University of Melbourne

# data[].attributes.attachment_link.title
Property Policy (MPF1115) : Policy : The University of Melbourne

# data[].attributes.attachment_link.description
New version arising from the Policy Consolidation Project consolidating the Management of University Property Policy (MPF1115 v3) and supporting procedures - Operation of University Property Procedure (MPF1117), Security Procedure (MPF1118), Space Allocation, Management and Charging Procedure (MPF1119), University Freezer Management Procedure (MPF1243) and University Fleet Procedure (MPF1120) and the Venue Management Policy (MPF1167) and Venue Management Procedure (MPF1259).

# data[].attributes.body
20180316: Steph withdrawal from AMGT90004

Cat: Hey Steph. I talked to Natalia, and she reckons include anything that's important in the report/s. She actually has access to room bookings as a staff member, but can I ask you to check into something else for me? Can you find out about the University's policy for using educational spaces (lecture theatres, etc.) for commercial endeavours? Essentially, are we gonna have problems with Uni spaces if we decide to charge?

Was thinking spaces at Uni given the time restraint, but if you have other ideas, feel free to follow up.

# data[].attributes.attachment_link.description
ablis.business.gov.au helps you find the government licences, permits, approvals, registrations, codes of practice, standards and guidelines you need to know about to meet your compliance responsibilities with all 3 tiers of Australian Government: Commonwealth, State/Territory and local councils.

# data[].attributes.body
Note from Cat:
Hey Anna! Let me know if you want more avenues or names of who's at the other end of emails. I can also check out clubs and Uni managers overseas.

Regarding extra ideas, I know it's not my place, but I think you're better suited (and more ethically suited) to try and get more seasoned artists to "donate" performances in order to help a bunch of students learn how to manage this kind of performance. Artists who are already in an education industry, for example, might already be this way inclined. Hey Caterina thanks so much for your research help! I'm a little bit confused by your suggestion. Can you clarify further please? Are you suggesting non student professional artists as performers to be a better option? Or artists who are working in education? Thanks -Anna

Hey Anna,
I was thinking professional artists who work in education, but I guess either or would be fine, just depends on the type of person?
For example, I would be much more comfortable approaching a University teacher who is also an artist, explaining our situation and asking if they'd be willing to perform for free, rather than approaching a student artist who I know is living off of their work, and asking for something I know they probably can't afford (though everyone is different, and I am stereotyping). Having said that, I would definitely not approach a well known artist who's working in the performance industry full time (someone suggested Sia for example) and ask them to donate, unless I knew them personally. Not sure if that's clearer? Happy to elaborate.
-Cat

Hey Cat thanks for explaining. It's always a tricky issue trying to figure out when it is appropriate to ask artists to work for free or non-Equity award level fees. The question is about making it a fair exchange. Thank you for the idea about getting artist teachers on staff on board. In my experience the staff at UniMelb and VCA are very overworked and underpaid for their time, so to ask them to donate more time to students and a course that they might have no involvement with could be difficult. However depending on the person and the commitment we ask of them, it's possible. Similar to inviting student performers or professionals. This is a decision that I think the curator group needs to figure out ASAP. In the meantime I guess it will be great to find out fundraising options! To do our job as curators we need more information about what our resources are. Thank you so much for all your effort! - Anna

From Iulian (Stoneclap): Some artists might value a lot the exposure, especially e.g. known professional artists in Europe/US/etc, but not as known in Australia. They might not perform for free, but it's likely they'll be happy to accept a reasonable fee if we can put them out there to the Australian audience. E.g. that's how we could afford to bring (https://www.facebook.com/moonlightbreakfast/) to one of our concerts in the past.

I am looking into organisational issues for unincorporated groups, Stephanie is looking into commercial limitations with spaces on campus, and Rosemary is (maybe) looking into alternative funding options, so this may be moot in the end, but food for thought? Anyway, long rant over, information is below. :)

# data[].attributes.headline
Code of practice for running safer music festivals and events (2013)

# data[].attributes.subject
Code of practice for running safer music festivals and events (2013)

# data[].attributes.body
Lastly I was wondering if you can have a look at avenues for finding student performers - one of the ideas suggested in the main discussion stream was to support local bands/artists from VCA/MCM (Now known as the Faculty of Fine Arts for some reason...) This is in case we decide this is one of the more feasible options considering our lack of budget. Student clubs are also another way to get in touch with artists; and perhaps Union House Theatre.

Thank you so much for your help!

- Anna (Artistic Curator Team)

Hey Anna, I can help you out with your second request. I’m happy contacting student artists myself to find out any information you need, or are you interested in finding out other methods of doing so? If you’re happy for me to find out information (like I’m doing with the other artists posted), can definitely do. If you want larger bodies to contact, I can get you the contact emails for various Melbourne Uni and Monash groups that manage/support artists. The turnaround for information from these groups might be slower, so let me know.
-Cat

Hi Cat, if you can just get us names and contact details please I think that would be best, as according to the project instructions the curator group is meant to contact artists, and we're still working on strategy and theme etc. I think if you can provide a central location for information, as you are doing with the other artists, then we can move forward with actually contacting them should we choose to. Does that make sense? So perhaps any listings for the larger UniMelb and Monash management groups and clubs would be good.  E.g. I am a VCA student so I know about the artist booking service they provide but I'm not very in touch with the cultural groups, clubs and programs based at Parkville.

Thank you so much! Also if you have any ideas or requests for the program please pass them on to me! 😊 - Anna

# data[].attributes.body
Hi Caterina, I am super happy to help out with this team! Let me know what you would like me to start looking in to as I don't want to double up on something you are already doing.
slfh@student.unimelb.edu.au

Cat: You champion Stephanie! Can I ask you to look into venues?

Steph: Hi Cat! Can do! I've moved the rest of your message over to the In Progress section and will start looking into it!

# data[].attributes.body
Job Completed by: Caterina
Job Requested by: Anna
---

CLUBS

Jazz at Melbourne
jazzatmelbourne@gmail.com

The University of Melbourne Music Students' Society
mss.unimelb@gmail.com

Monash Music Students' Society
music@monashclubs.org
Email manned by Michelle

UNIVERSITY MANAGERS

VCA/MCM Artist Booking Service
http://finearts-music.unimelb.edu.au/artist-booking-service [via form]
Can explore artists' styles and work
I know you're aware of this one Anna, thought it would be handy to have it in writing? Feel free to delete.

From Iulian (Stoneclap): We have contacts with VCA, can introduce you if you'd like.

SZCSoM (Monash) Music Agency
http://artsonline.monash.edu.au/music/music-agency/
No database, bookings via music.agency@arts.monash.edu.au
Jazz, Pop & Classical

SCM Music Referral Program
http://music.sydney.edu.au/about/hire-scm-musicians/ [via form]
No database
Jazz & Classical
Will not advertise unpaid positions

Queensland Conservatorium
http://queenslandconservatorium.com.au/hire-musicians/
No database, bookings via info@livemusicians.com.au
Range of genres

# data[].attributes.body
Hey folks, very keen to come on board with the research team if there is still capacity! My email's njmacaulay@student.unimelb.edu.au, contact number 0459 371 175.

Cat: Hey Nadia, great to see you here! Definitely still room. Can I ask you to investigate all things marketing? Here are some details that I can think of, but feel free to add to it.

Groups to advertise to and how to reach/contact them.

Peak times for Facebook, Twitter and Instagram.

Design requirements for Facebook, Twitter and Instagram (ie. dimensions for event cover photo, ideal file type, bleed size, etc.)

Where to post posters at Melbourne Uni and whether there are any policies about who can post what.

Pricing for social media sponsored advertising.

Let me know if you’d rather do something else. And thank you!

Yes for sure! Will be to you by end of tomorrow (Wednesday), sorry for the delay in getting back - Nadia

Cat: You champion, thank you so much!

# data[].attributes.body
Job Assigned to: Caterina

GRANTS

Music Works: Quick Response
Project must comprise at least 75% original Australian compositions/content.

Law Week Grant
Due date passed

Music Works: Good Music Neighbours
Date of project too early

Student Services and Amenities Fee Grants
Closing date: 15th April
Funding: Up to $10,000
https://provost.unimelb.edu.au/awards-grants-initiatives/ssaf-grants

Theatre Board Creative Development Grants
Closing dates: 3rd April, 8th May
Funding: Up to $1,000
https://umsu.unimelb.edu.au/studentlife/theatre/infogroups/grants/

The Awesome Foundation Grants
Closing date: 12:00pm 24th April
Funding: $1,000 or $3,000
http://www.awesomefoundation.org/en/chapters/melbourne

Student Engagement Grants Program
Closing date: 15th April
Funding: Between $1,000 and $5,000
https://provost.unimelb.edu.au/awards-grants-initiatives/student_engagement_grants_program

The VCA and MCM have a Graduate Student Assistance Grant that offers $500. Have to find out if the Arts Faculty have a similar grant.
They don't.

Contact Beth Driscoll for advice.
She'll keep her ear to the ground, but no options off the top of her head.

Research to be conducted

Contact Jason O'Leary or someone on the Arts Marketing team to confirm branding restrictions for Open Lectures.
http://arts.unimelb.edu.au/about/structure#external

Contact personal contacts regarding sponsorship.

# data[].attributes.body
Thank you Nadia and everyone else in the project! We hit our deliverable due date with almost everything complete. Still a few jobs to do;

Platform context

Performer Locations

Finish funding research

We're not taking any new research requests unless they relate to the three things mentioned above. Feel free to ask me questions though, the worst I can say is no. Probably still be around if there are anymore meetings and what not.
Good luck with the rest of your work!
-Cat

# data[].attributes.body
Job Completed by: Caterina Turnbull

Royalty license

Updated 20180321: Helen Thomson advised that because the music is “distributed” online, we are probably not covered by the University’s blanket license, and would have to organise our own license. The agreement isn’t commercially available, but Natalia might be able to gain access. Helen is happy to talk again after we’ve picked artists.

Waiting to hear from Iulian whether Stoneclap has a blanket license.

From Iulian (Stoneclap): We don't have one at this point.

Door split: 1.65% of door receipts.

Fee: 2.2% of spending on musicians.

Can also negotiate a license directly with the music creator. Apparently, the creator still needs to apply to do this through their license manager.
http://apraamcos.com.au/about-us/faqs/faqs-for-music-users/

Public liability
Offered to students undertaking "voluntary work which is an assessable component of your University of Melbourne course and has been approved in writing by your respective Faculty, School or Department." Ask Natalia who to contact re: a letter of approval.
Source: http://students.unimelb.edu.au/admin/insurance

Posting Signage
Banners and boards require permits and are managed through the Melbourne City Council. Posters on building are at the permission of the building owner/occupier.

Consideration: external equipment needs to be tagged and tested.