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The most recent Issue we have been facing is the events head of hallamshire hotel (the venue) wasn't replying to our emails about using the email

We made a solution of worst comes to worse we will have to use the waterbear live room the main issue with this is it can only have 30 people due to insurance reasons. The lack of capacity is why this is the worst outcomes. but doing this means it still happens

Another solution we gave was to keep nudging the events manager

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Jack replied to our email saying they have free from the 23rd through the 28th we have spoken as a group and the most sensible date for the three of us ends up being the 28th

One of our good friends is a very good sound engineer so I have messaged him asking if he could do it and he said he would do it if he is free however I have now sent him a followup message with the date and now am just waiting for a reply

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IT MUST BE OPEN/AVAILABLE TO AN AUDIENCE

IT MUST INVOLVE A MARKETING STRATEGY

IT MUST HAVE FINANCIAL PLANNING FORECAST AND ACTUAL BUDGET COMPARISON

IT MUST HAVE DEFINED AIMS AND OBJECTIVES

What is it accessed on

1 - Professionalism

6 - collaboration

7- Communication

Completed as group however will submitted as an individual

Max 5 min videos

Responsibility to ensure individual contributions to report

Plan your event, outlining and evidencing where possible

MEGA CORP WOULD GO HARD

Completed as group however will submitted as an individual

Max 5 min videos

Responsibility to ensure individual contributions to report

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What makes a good team

Enough people for things to get done

Politeness, respect

Enough skills

Willingness for collaboration

What do people look for in a team

Skill sets

Experience

Professionalism

Likability

Willingness

Good listening

Audibility

How do you build a team

-Skills I have-

1 - Knowing Gear musically

2 - Speaking to performers correctly

3 - Lighting design

4 - Understanding of performers and people in their position

5 - Patience

Honourable mention - sound engineering to extent

HARD SKILLS

technical knowledge to training that you have harmed through any life experience

SOFT SKILLS

are personal habits and traits that shape how you work on your own and with others

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This week before lesson me holly and bryn decided we would want to be a team as well as one initial idea of an art or fashion show with bands as well

My Team

Bryn

Holly

Why must we hold this event

Who will be the stakeholders

when will the event be held

Who is the audience

diversity of students as well as the potential general public

Who is playing

Multi different Genres

Where is it happening

Waterbear HQ

When is it going to happen

To be confirmed , Before Due date

SMART GOAL for the event

S - To sell out a ticketed event that consisted of a fashion show with or without jazz after party

M - 40 tickets, Happens, satisfaction from performers and customers, surveys on table

A -

Gant Chart or Timetime

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Budgetting insert from canva

what resources do I need

when do I need

where do I get

have to be very clear on what the project is

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INCLUDE THE INFO

1 - Your team (whom, roles)

2 - Aims for event

3 - Whos playing

4 - What typpe of event

5 - Where will be

6 - How will it be accessed

7 - When will it

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-Belbins team roles-

co-ordinator

shaper

Implementer

Plant

Resource investigator

Team worker

Monitor evalutor

Completer finisher

Specialist

https://www.belbin.com/about/belbin-team-roles

-After doing a test about Belbin team roles-

EXPLORER22%

EXECUTIVE17%

TEAMPLAYER14%

DRIVER11%

INNOVATOR8%

CHAIRPERSON8%

COMPLETER8%

EXPERT8%

ANALYST3%

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what do we need to consider

The event goals

the audience (when and if etc)

Lineup

Logistics

Budget

Timeline

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Who aiming it?

Waterbear year 2 and Plus ones around them

How do you know who the target audience is?

Due to what the events theme is and what happens inside of the event

Where might you find this info?

In person and ask about

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I'd say I am

Commuterland Culturebuffs

Affluent, professional, keen and well-informed people who are regularly and highly engaged, connoisseurs in the artforms they choose.

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Wet Leg

Audience and demographics - middle class, Between indie and post punk and pop rock middl aged lovers

Wet leg venue Network

Why - Indie

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On Thursday this week we all went into hallamshire house to speak to events manager there about getting that venue due to it being the best suited venue without Spending a ridiculous amount of money, Gregg was also there due to being A gig there. ; we spoke to greg about this with the events manager and due to the fact we were going through waterbear we could get the venue for free which is ideal for us

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YOUR TEAM for the event - Holly dullenty, Bryn Eccleston and I

Roles - We have rarely delegated roles as we are a small team with a large event so therefore need all hands on deck, but in general I am doing more technical managing and plan while Holly and bryn have been doing more event scouting and talking to bands

Time management - for time management every week we are going into the kitchen together and talking and looking over everything as well as having our own tables. our general main way of organising is a big step a week which is very loose but it can be done to a timeline

AIMS & OBJECTIVES (RATIONALE) for the event - We are putting this event on because we want to do something unique you don't see on a small level and we hope that is we get asked again in the future and it becomes a regular thing.

WHO's performing? - Currently h:sharp 2 songs , potentially sundress 2 songs, hate bomb 2 songs and confirmedHolly when people are first walking in

WHAT type of event are you running? - A waterbear award show

WHERE will it be held? - Hallamshire Hotel

HOW will it be accessed? - Through how many people show up on the door around 70+ would be great.

WHEN will it happen? - Late November early December

WHO will be able to access it? (Target audience) - year 2 waterbear students and relative musicians up for awards

HOW will you market and promote it? - Instagram, TikTok, Posters around waterbear, tutor shout out

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We want to make sure Our event doesn't clash with anyone else's so their is a much higher chance of everyone who is nominated to comes.

this has been in the planning stage since we first had the idea

https://waterbear.instructure.com/courses/1245/discussion_topics/43679?module_item_id=88164

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Official Login page for Canvas student login, School Search Canvas, Canvas Network, Canvas Community, and Canvas Free For Teacher accounts.

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Luckily Our event needs very little budget in this case. as we are getting the venue hire for free and this is also good as the venue comes with backline, drum kit, security and a sound engineer. However I am asking a friend of mine to sound engineer the event he is doing it for free though. the only thing that actually is going cost anything in our terms is the awards themselves which is very lucky for us

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My Budgetting in table form

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Initial Draft for Invitation form and how we will figure out how Many people are coming

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Initial Draft for Invitation form and how we will figure out how Many people are coming

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The First Annual Waterbear Awards Show Invite

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Fill in If you would like to attend the WaterBear Awards™️

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A timeline 6 weeks before the event Around the 28th right now is the end date

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We have encountered the issue again of replying where we would reply back and even email multiple times however get no reply back.

So we have set a Goal In a way of 2 weeks before the event we will have a confirmed venue and this may mean we will have to change however the venue we may change to seems alot quicker and easier

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I afterwards asked Alex about if he could do the 28th because that was one of the original dates that hallamshire said they could do and one we all could do.

Greg said to me that he thinks that Alex could be on tour that day so wouldn't be able to be free. I further sent another message to Alex saying if he is on tour I think it was good to send a second message to more likely get a quick reply to think of other options

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If we do get the hallamshire hotel it will comes with an engineer if we aren't bringing our own so this resolves our issue

However if we use the waterbear live room there wouldn't be an engineer however as I have done engineering jobs before I will do it

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Sheffield

Specifically the city centre, there are many Transport links so as many people even if they don't have cars or don't want to walk their are the trams alot and the buses consistently

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We looked on the email that jack had sent us about general doings of the venue the door times tend to be from 7 Till 8 so we decided best bet would be easiest door time then give a half an hour gap before starting so this means that we have enough time to do everything

while still having the half an hour so people can come in rather then just starting and people coming in once its already starting and potentially someone missing and award they could be up for.

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My Canva slides of initial planning and brainstorming

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As another Way of making sure people get back to us

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As another Way of making sure people get back to us

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We will be messaging everyone nominated and say if they won an award would they be able to make it or not to get a baseline number of people coming

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On the 12th of November we received another email from the venue confirming our date and the venue so it is now confirmed that our event will be on the 28th in hallamsire hotel

because this is now sorted we can go onto the next step of our plan of starting the social media marketing

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28th November Awards Show Running Order And Tech Spec

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My methods to planning the running order 

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My methods to planning the running order 

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My Main thinking was to split the show into two acts mentally (so its easier to split in my head) and literally so there's an interval and time for people to have a break.

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I did alot of calculations to work out the running order the forumla I used Initially was to give each award 5 mins then times by how Many awards then splitting evenly by dividing and adding the interval

the calculations are on the bottom of the working order above