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-Travel and reimbursement
-arrival and departure list
-Hotel
-Food
-Material

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6a. Zijo Ribic / Irvin Mujcic / Artur from Ukraine

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6a. Zijo Ribic / Irvin Mujcic / Artur from Ukraine

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Zijo is coming
Artur is coming
Do we invite Irvin Mujcic?

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YFJ - invitation to be prepared and sent via P.A
YEN- Marius
EYF/COE - Busra

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1d. First evening (28th) restaurant (Ela)

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1d. First evening (28th) restaurant (Ela)

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Go to Kazimierz and eat cheap (Zapiekanka) as per diem and then we go to a bar (barka)

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Negotation with Pedagogical University - till May 2023

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Negotation with Pedagogical University - till May 2023

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4- Finalizing workshop material (until end of December) 

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4- Finalizing workshop material (until end of December) 

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3d. Inclusion in sessions/workflow of dhnb

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3d. Inclusion in sessions/workflow of dhnb

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3c. Methodology for non-formal education

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3c. Methodology for non-formal education

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-ARCA has testimonies in Ukrainian

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2- Brainstorm possible process to create workshop material and existing content

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2- Brainstorm possible process to create workshop material and existing content

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Gather existing workshop material with testimonies (Mihai)

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5- fill the beneficiary module (by Docu)

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5- fill the beneficiary module (by Docu)

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4c. Coordinate expanses between ternype and Docu center

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4c. Coordinate expanses between ternype and Docu center

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4a. Reimburse facilitator (on side in some cases) 

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4a. Reimburse facilitator (on side in some cases) 

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3b. For the media team? Organizational team? Group leaders? 

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3b. For the media team? Organizational team? Group leaders? 

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3a. Create a certificate for the facilitator (template from last year) 

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3a. Create a certificate for the facilitator (template from last year) 

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2a. Coordinate participant lists with the grant obligations

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2a. Coordinate participant lists with the grant obligations

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1b. Meet on side on the last evening -> specific method(s)?

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1b. Meet on side on the last evening -> specific method(s)?

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1- Evaluation with facilitators and the orga team (Busra)

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1- Evaluation with facilitators and the orga team (Busra)

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DEADLINE: DIRECTLY AFTER THE EVENT

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5c. Coordinate with the educational advisors/facilitator and the media team

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5c. Coordinate with the educational advisors/facilitator and the media team

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5a. Find moderators, agree on a programme

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5a. Find moderators, agree on a programme

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JULY

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TIME FRAME: Beginning of July to be sure

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4- Evaluation form for participants and facilitator (Busra)

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4- Evaluation form for participants and facilitator (Busra)

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DEADLINE: WILL BE DONE DURING 27-29.07

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3c3. Other programme? Fundacija Dom Kultury

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3c3. Other programme? Fundacija Dom Kultury

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Update 29.03.
Hi Marius,

Sorry for the late reply, I got lost in the emails!

This sounds great, let's keep in touch! I'll email you closer to the date to talk about details.

Have a great rest of the week!

Best,

Zosia

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3c1. Communicate with the Docu center about the possibility to bring Holocaust survivors to the IJBS

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3c1. Communicate with the Docu center about the possibility to bring Holocaust survivors to the IJBS

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-We bring one (Docu)

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3b. Organize the youth commemoration (together with interested facilitators)

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3b. Organize the youth commemoration (together with interested facilitators)

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2a. Film screening? Theater play by ARCA? Bands?, meeting with survivors

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2a. Film screening? Theater play by ARCA? Bands?, meeting with survivors

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TIME FRAME: WOULD BE NICE TO HAVE EVERYTHING SETTLED TILL THE BEGINNING OF JULY

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1d. Update material and communicate it with the facilitators

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1d. Update material and communicate it with the facilitators

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DEADLINE: MID OF APRIL

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1- Work together with Tetiana and Nasko (educational advisors) on:

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1- Work together with Tetiana and Nasko (educational advisors) on:

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Update: The first meeting was done today. The necessary documents will be sent to them by Busra during next week. They are ok to check the applications on 27th.

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7b. Clarify early the work of the volunteers (not really done last year, missed opportunity)

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7b. Clarify early the work of the volunteers (not really done last year, missed opportunity)

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7a. Support Ela and Edyta with the volunteers 

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7a. Support Ela and Edyta with the volunteers 

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6c. Communication with the Museum about the youth commemoration

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6c. Communication with the Museum about the youth commemoration

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6b. Clarification about the current rules and possibilities to visit BIIe, Block 13, Block 27

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6b. Clarification about the current rules and possibilities to visit BIIe, Block 13, Block 27

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6a. Ticket booking (participant list) and guides

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6a. Ticket booking (participant list) and guides

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5b. Restaurant in Kazimierz on the first evening

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5b. Restaurant in Kazimierz on the first evening

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4a. Communication with Ewa, negotiate costs

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4a. Communication with Ewa, negotiate costs

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4- International Youth Centre on 2 August - afternoon

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4- International Youth Centre on 2 August - afternoon

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3d. T-shirts, umbrellas, banner, wristband

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3d. T-shirts, umbrellas, banner, wristband

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Ela -I have two from last year. Just we need to buy paper

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3. Materials (end of June beginning of July 2023)

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3. Materials (end of June beginning of July 2023)

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2a. Support Ela in the communication with the bus company

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2a. Support Ela in the communication with the bus company

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2. Transport to the Auschwitz Museum (June 2023)

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2. Transport to the Auschwitz Museum (June 2023)

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1b. Discuss meals according to the participant lists

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1b. Discuss meals according to the participant lists

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-Reflection:
last year was good
participants need to clean.
times need to be fixed and visible/ well communicated
-Prices? Ela will ask
-order less food

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1a. Support Ela in the communication with Zaczek and the Pedagogical University

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1a. Support Ela in the communication with Zaczek and the Pedagogical University

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University:
new responsible person, Ela is in touch
letter to the director > with the signature of Emran, Ela sends the old one to Marius
rooms: 13 rooms (room numbers of last year, Ela sends the agreement), we give up the material room
Aula: we dont use it for opening and closing

Zaczek:
Ela speaks with Victor about the Klub (also for opening and closing)
Klub: for all 5 days just for us.
Connect with Gina about the evening programme
Beer price (cheaper)
office in Zaczek
posters on the walls
mural: we calculate, depending on budget (artists?)

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2b. Communicate about absent participants

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2b. Communicate about absent participants

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2a. Regular meetings with the group leaders

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2a. Regular meetings with the group leaders

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NOTE: TASKS AND RESPONSIBILITIES OF GROUP LEADERS NEED TO BE DISCUSSED AND RE-BUILT.

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1c. Establish a communication channel (Whatsapp? telegram? ) to use before and during the event

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1c. Establish a communication channel (Whatsapp? telegram? ) to use before and during the event

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DEADLINE: ONE WEEK BEFORE THE BARCELONE MEETING DATE.

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Satu and Mihai are dealing with this
*Learning agreements to be prepared together with Busra
*Other groups leaders to be added on WP
*Meetings to be organized

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1a. Regular communication with the partner organizations

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1a. Regular communication with the partner organizations

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ONGOING TASK TILL THE EVENT.
Update 1: Send another mail and establish a deadline

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4- Work on the Code of conduct (awareness team/training?) - Ioana, Rebecca

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4- Work on the Code of conduct (awareness team/training?) - Ioana, Rebecca

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DEADLINE: MID OF APRIL
- Busra to put the psychologist in touch with Ioana and Rebecca

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3e. Invitation letter for some countries (Busra)

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3e. Invitation letter for some countries (Busra)

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Checked(Mihai)

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3d. Preparation of participants (ideas) / Marius+Busra

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3d. Preparation of participants (ideas) / Marius+Busra

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- Re-visit the doc of last year-some sugesstion made by me, the file is in the Dropbox. (Mihai)
-Get in touch with Ioana to make it more interactive and interesting
-Org team members to organize these prep meetings with each team

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- Check learning agreement of Erasmus+
- Get in touch with educational advisors and create a template
-Introduce to the group leaders in Krakow
-Make them fill it in their groups / participants
-Should we make the working groups based on experience?
-Working on it, adapting the Erasmus + mobility learning template(MIHAI)
-DONE, PLACED ON DRIVE, PLEASE FEEL FREE TO CHECK IT(MIHAI)

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3b. Form for underage participants-Mihai

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3b. Form for underage participants-Mihai

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For travelling through Europe there is not any special rule applicable except the consent form of the parents. I rearranged the info and added the consent of data protection regulation (Mihai)

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3a. Template participant list (excel)-Mihai

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3a. Template participant list (excel)-Mihai

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I added a few things and formulas, year of birth and formula for counting the age of the participants. (Mihai)

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3- Documents for partners (Busra and Emilija)

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3- Documents for partners (Busra and Emilija)

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DEADLINE: TILL THE END OF MARCH.

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2- Update website and social media, cooperate with the media team (media team, Alexandra)

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2- Update website and social media, cooperate with the media team (media team, Alexandra)

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Alexandra
Gordana
Oliver
Liviu
Brett

+ Delfin as external collaborator

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1c. Google form for the open call (Marius) and partner list 

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1c. Google form for the open call (Marius) and partner list 

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1b. Open call for facilitator (open until 26th), confirmation until 30th

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1b. Open call for facilitator (open until 26th), confirmation until 30th

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Update1: Its ready, sent to the media team to be published on 14th March. Busra will remind the media team.
Update2: Prolong the deadline to 29th 23:59

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Update1: It needs to be re-arranged with some info. Sending date: next monday.
Let me know what needs to re-arrange, thx
Update2: Send the mail again to the partner
UPDATE3: Emails sent to each partner with the info for group leaders meeting and prep for 80th anniversary with the deadline of 03.04

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1- Writing the necessary documents to start the outreach (Mihai)

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1- Writing the necessary documents to start the outreach (Mihai)