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Need to find the matrix that had our full list of requirements - no longer is visible in Drive

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We are recommending Socio as the tool we move forward with.

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https://www.airmeet.com/home

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Virtual Event Platform for Hybrid & Online Events | Airmeet

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Discover your go-to platform for virtual summits, online conferences & hybrid events. Designed to engage through a custom experience. Try for FREE!

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Virtual table, lounge or ballroom?

Airmeet √

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Airmeet √ (ballroom/table setup as well)
EventMobi √

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720p or 1080p

Need to confirm with both Eventmobi and Airmeet

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https://splashthat.com/

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Splash's event marketing platform helps companies market, manage, and measure their live, virtual, and hybrid event programs. All on one platform.

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For meeting up with other attendees, sponsors

Airmeet √
EventMobi √

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https://www.eventmobi.com/

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From event websites and on-site check-in & badging, to the industry's leading mobile Event App platform, EventMobi's in-person event management tools have been trusted by event planners since 2010.

Event App Platform

The only virtual events platform with a complete range of online event planning & audience engagement tools, built-in live streaming, measurable sponsorship opportunities and advanced analytics.

Virtual Events Platform

EventMobi's flexible all-in-one event planning platform makes it easy to design the right experience for your in-person and virtual attendees-without having to build out two separate events.

Hyrbid Events Platform

Create beautiful event marketing websites and email invitations, collect registrations and check-in attendees with a single platform.

Offer your audience immersive event experiences with unique, fully branded Event Spaces and white-labeled Mobile Apps.

Give your community the home it deserves with Event X365 - a year-round event networking platform for all of your activities and ongoing communication with your members. EventMobi's event planning solutions make it easy to:

Host virtual events, online meet-ups and webinars

Foster new connections and conversations, 1:1 or in groups

Promote your sponsors year-round

Offer on-demand access to recorded event content

All the event planning tools you need plus a full range of professional services including fully managed virtual & hybrid event production, design and data management, and on-site support staff for live events.

Professional Services

EventMobi is the only event operations platform that allows you to restrict event access and keep full ownership of your event data. Enterprise event management tools include:

Password protected events

Single Sign On (SAML and OpenID)

SSL encryption

Custom privacy notice

GDPR compliant

"It very quickly became obvious to us that EventMobi was the superior platform..." Since our first virtual event with EventMobi, I've had at least half a dozen conversations with other companies looking to transition into the online space and who came to us - having seen the success of our event - asking which technology we used.

Lindsay Artkin
President, NHL Coaches' Association

See More Event Success Stories

Creating on-brand, on-budget virtual events is easier than ever with EventMobi Studio. Broadcast fully branded, professional live stream sessions in seconds, right inside our event management platform.

Get started by downloading our free Virtual Show Flow Template, a downloadable template you can use to build your run of show as you plan your next virtual event.

Download the Template

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From event websites and on-site check-in & badging, to the industry's leading mobile Event App platform, EventMobi's in-person event management tools have been trusted by event planners since 2010. Event App Platform The only virtual events platform with a complete range of online event planning & audience engagement tools, built-in live streaming, measurable sponsorship opportunities and advanced analytics.

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https://events.zoom.us/

New Virtual Event Platform Product from Zoom.

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Zoom Events - Virtual Events Platform | Zoom

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An all-in-one platform that gives you the power to create virtual experiences that attendees will love.

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https://whova.com/

Standalone Virtual Event Platform

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Save 60% More Time Managing Event Logistics

Complete tedious event management tasks with a few clicks and focus on more important things! Save your time with our popular event management software that includes an agenda center, speaker hub, name badge generation, check-in, announcements, and more.

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Award-winning Event Apps and Event Management Software | Whova

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Complete tedious event management tasks with a few clicks and focus on more important things! Save your time with our popular event management software that includes an agenda center, speaker hub, name badge generation, check-in, announcements, and more.

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Overall, EventMobi meets most of our requirements. It does not appear to have a table/lounge type set up for networking (like we had with Remo) but we need to confirm.
The pricing looks to be within our budget, including professional services.

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Overall, Airmeet meets all of our requirements, minus an integrated whiteboard. However, they will have this functionality by the time of our conference. Much of their professional services are separate $$ modules, plus they have a credits system for payment. Once we decipher all that and add up the costs, we can determine if it's within our budget. We think it should be.

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2021 Pricing Brochure

https://eventmobi.com/virtualspace2/(Sample Virtual Conference)

Feature List

Customer Case Studies --> In-Person Event Case Studies

Virtual Event Case Studies  Hybrid Event Case Studies

Our newest feature --> https://www.eventmobi.com/livestream-studio-for-events-conferences/

Carlee Toms

Sales Development Representative

EVENTMOBI

eventmobi.com

647 660 9484

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A few areas where I think EventMobi stands out:

·  Customization - Make this event your own, from branding and layout to unique booths for sponsors and exhibitors. We help you keep people engaged and locked in

·  Strong ability to handle video streaming for live and pre-recorded sessions

·  Easy do it your self platform :)  If you need a one-stop for services like production or full build we can help out.

These are a couple of items I thought could be a possible fit. Keep in mind breakout rooms and all networking features are included.

Live Stream and Video Features

EventMobi Studio (Web Link)  (EventMobi Studio)  (What is RTMP?)

Registration Full build By EventMobi

Examples of full build registration Example1   Example2   Example3

Full-Service Design and Build by EventMobi - Feature deck

Recent customer stories (Check out some recent Hybrid examples)

Hybrid Events

Sample Virtual Platform (Web Link) - The best representation of how you can design your home screen.Other Virtual Platform Example (Web Link).

Gamification

Details on Gamification

**Pricing Deck**

Click For Pricing

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Follow-up from Vendor: Airmeet Pricing Options

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Follow-up from Vendor: Airmeet Pricing Options

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Summit Intro with Aircare Credits

Summit Intro without Aircare Credits

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Whova has a lot of newer bells and whistles since we last saw a demo in 2020. So its functionality is on par with platforms like EventMobi and Airmeet. However, it is a standalone tool. Whova does not provide professional services. We would still have to outsource those capabilities. Whova can provide us with some of their users who provide those services.

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Scheduled for Wednesday, September 1st @ 2:00PM EST;
Join with Google Meet | meet.google.com/tri-wwbh-jtx

Review Links below beforehand.

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TBD; Review links below for now

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Scheduled for next Wednesday at 3 PM EST.
Join with Google Meet | meet.google.com/pvc-dzhx-una

Review links below in the meantime and participate in the open house every Thursday at 4 PM.

Slightly outdated Demo (not the one we saw): https://www.youtube.com/watch?v=ETaz-I-CQ94&t=57s

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Host highly engaging virtual conferences and fairs seamlessly

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Whova is available to do a demo on Monday, Sep 13, at 12 PM ET/9 AM PT. Meeting link:

Whova Demo (With Fei)

Mon Sep 13, 2021 9am – 9:30am Pacific Time - Los Angeles
fei.ren@whova.com - organizer
Join the meeting through this link:
https://us02web.zoom.us/j/8541566580?pwd=QW5wa2xuTkd6ejJZb05ZckFKOSt1Zz09

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Some base %fees on #registrations. Any importing restrictions if we want to host registration ourselves?

Need to go back to Airmeet and Eventmobi to qualify

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To see a video demo of the Zoom Events platform, you can watch here: https://zoomsales.wistia.com/medias/ij7i2clp1i

Or you can join us for a live demo of Zoom Events! These demos will be held every other week, with the next taking place on Aug. 24 at 11am PT. You can register for the Aug. 24 demo here.

I recommend checking out our live trainings or a pre-recorded one.

pricing page here.

Amanda Culley

Online Account Executive

Zoom Video Communications
amanda.culley@zoom.us

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Join every THURSDAY @ 4PM EST for our openhouse Airmeet Tour

Kirstie Yergens

Virtual Event Specialist - North America Business Development

Airmeet: Interactive Virtual Events

e. kirstie@airmeet.com

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TBD; Do we want to consider?

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https://sched.com/

AIIP used this to help manage registration and programming in the past. Best suited for supporting onsite events. Not robust enough for what we need for virtual or hybrid events.

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Sched - The Best Event Management Software in 2025

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Looking for the best event management software in 2025? Sched offers powerful tools for in-person, virtual, & hybrid events—simplify event management today!

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TBD; do we want to consider?

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This whitepaper maybe useful - whitepaper

Eventmobi √
Need to check with Airmeet

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Are we too small an organization for this platform?

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Are we too small an organization for this platform?

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The options list 2,000+ attendees and up, so I wonder if our conference is too small to be able to afford to use it?

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PIUG has used SOCIO and recently for their annual conference in 2021. If interested, can put in contact with Ken Koubek, PIUG Administrative Coordinator (PIUG's only employee) who negotiated with SOCIO

BTB SOCIO is now owned by Cisco Webex

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Any event.
Every audience.
One platform.

Webex Events, formerly Socio, is an all-in-one event management software that powers continuous engagement to drive better results for virtual, in-person, and hybrid events.

The future of events
is here.

Discover why event organizers trust Webex Events to power virtual, in-person, and hybrid event success.

End-to-End Event Management

Powerful software, hardware, & services that blend ease of use with deep customization so you can craft the event you envision across the entire event lifecycle.

Continuous Engagement

Produce highly interactive events that foster continuous engagement before, during, and after your events – no matter how your audience attends.

Better Results

Leverage data, monetization, and lead gen capabilities to drive better event ROI. Plus, you can count on our team to help make your event a success.

Intuitive technology for seamless event experiences.

Webex Events provides everything you need to raise the bar for your events, whether your audience is joining in-person or virtually.

Registration

Build fully branded registration for virtual, in-person, and hybrid events in minutes. Flexible ticketing enables multiple ticket types, prices, groups, discount codes, and more – all with instant payouts.

Explore Registration

Onsite Solutions

Power safe and seamless in-person experiences with the Webex Events event check-in and badge printing solution. And with more onsite solutions like lead retrieval and live display, it’s easy to deliver connected attendee experiences.

Explore Check-In

Virtual Event Platform

Host more engaging, interactive virtual events that attendees love. The Webex Events virtual event platform comes standard with all the networking and engagement features you need to ensure active virtual participation and to drive better results.

Explore the Virtual Event Platform

Mobile Event App

Allow your attendees to access your event content in-person or on the go from a simple and fully-customizable mobile event app.

Explore the Mobile Event App

Communities

Craft a branded community where like-minded individuals can meet for networking, thought leadership, and exclusive content.

Explore the Community Platform

Thousands of events.
Millions of connections.

Webex Events is great for interactive and engaging virtual events. The virtual wall, the ability to make networking connections/send messages, plus the event game allowed us to interact and engage with attendees even though our event was virtual. The administrator end of the app was super intuitive – setting everything up was very easy.

Becky Flynn

, Education Events Lead at Arkansas Publishing Group

Not having Webex Events for our future events is not an option. The Webex Events platform is incredibly intuitive, allowing you to be creative without the complexities and turn your vision for the event into reality. Our attendees loved the ease of logging in and navigating the platform both on the desktop and mobile version.

Diana Lizcano Hernandez

, Marketing Specialist at Springer-Miller Systems

With Webex Events, I was easily able to build a beautifully branded and fully customized community experience for our customers that is engaging, fun, and easy to use. The partnership and support Webex Events provides is the gold standard, and I know they always have my back.

Karlie Briggs

, Client Experience Manager at Lessonly

Explore solutions to power event success

Webex Events blends flexibility with ease of use so organizers can host engaging events that support their goals, no matter the type of event or organization. We have solutions for:

Any Event Type

From interactive internal events to conferences of up to 100,000 attendees, Webex Events has the flexibility to bring your event to life. Learn about common event types hosted on Webex Events:

Conferences

Trade Shows

Internal Events

Any Organization

Whether you’re an association or Fortune 100 company, Webex Events is all you need to host engaging events. We serve dozens of industries, including:

Enterprise

Associations

Higher Education

Any Event Format

Does your event management platform give you peace of mind and flexibility? Use a single platform for all of your events – whether virtual, in-person, hybrid, or event communities.

Virtual

Hybrid

In-Person

Build your event in minutes, not weeks.

Choose your format

Unlock format specific functionality by selecting whether you’re hosting an in-person, virtual, or hybrid event.

Build with ease

Use the drag-and-drop builder to craft your event content and easily customize the look and feel of your event.

Promote and manage

Manage your event content, push notifications, and data insights from a centralized location.

MAD//Fest Case Study

How MAD//Fest partnered with Webex Events to bring their iconic in-person event to the virtual and hybrid stage.

More Resources

Hybrid Event Guide

See how the National Speakers Association (NSA) hosted a successful hybrid event, made possible by Webex Events.

Virtual Event Planning Guide

Your complete guide to the ins and outs of planning successful virtual events that delight, engage, and keep attendees and sponsors coming back for more.

Essential Event Management Tips

As an event manager, now more than ever, you need simplified solutions to create memorable event experiences that prove ROI and smash targets.

The future of events is here. Discover why event organizers trust Webex Events to power virtual, in-person, and hybrid event success.

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Webex Events: Event Platform for Virtual, In-Person, & Hybrid Events

# data[].attributes.attachment_link.description
Webex Events, formerly Socio, is all-in-one event management software that powers better results for virtual, in-person, and hybrid events.

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Whova √
EventMobi √

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Socio meets all of our needs and then some. It looks very impressive and even tools such as whiteboarding, while not Socio tools, are fully integrated into the platform so attendees never need to leave the space.

The standalone platform is reasonable at $7,500. But the full professional services package is an additional $25K. There is a first time discount but that would only bring the total cost down to $29.5K so it's still well over our budget. There appears to be some negotiation possible if there are only certain professional services that we will need (for instance we take on training ourselves). But that remains to be seen.

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https://www.getopenwater.com/virtual-conference/

Openwater reached out to me as a cold call. Its target audience is professional associations, and seems to offer full range of service offerings although no pricing is listed on the site. June is speaking with the contact Monday at 1 PM to see if it's worth our seeing a demo. Stay tuned.

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The virtual conference software and support services trusted by over 250 associations.

Earn back sponsorship revenue

Delight attendees with a simple interface

Create niche networking between members

Schedule a Demo

Trusted by Industry Leaders

OpenWater was able to tell us what we needed, their experience was evident from preparation to the last session of the conference. We utilized the training materials for attendees, speakers and room moderators. Great support combined with an easy to use platform enabled our team to impress our members.

Liz Giannini

CESSE - Senior Operations Manager

Traditional Conference Management

Talk to an Expert

See our software in action. Schedule a one-on-one demonstration.

Schedule a Demo

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The virtual conference software and support services trusted by over 250 associations. Earn back sponsorship revenue Delight attendees with a simple interface Create niche networking between members Schedule a Demo OpenWater was able to tell us what we needed, their experience was evident from preparation to the last session of the conference.

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Sent a request for a demo and pricing list. Will hear back in 24 hours. I mentioned the PIUG referral. If it turns out it's worth exploring we can get in touch with Ken at PIUG as well as get a demo scheduled.

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Have attended Microsoft community events hosted on Splash
Splash Pricing Plans (splashthat.com)

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Find the Splash plan that best fits your team's event marketing needs. Explore templates, features for event registration and promotion, analytics, governance, integrations, and more.