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Creative learning assistant:
For my placement I worked at The Place as a creative learning assistant. My role included administrative duties and helping to set up for and run shows (chaperone). I worked closely with Maria Ryan, Peter Laycock and Lia Prentaki. The placement was a total of 66 hours, where I completed administrative duties and assisted for the smooth running of the shows Fresh 2018, Hansel & Gretel and Camden Secondary Schools Dance Festival. I also helped with the set up of these events along with; The Place youth dance platform and Camden Primary Schools Dance Festival.

Aims and Objectives (for the placement)

· Have a good understanding of the programme and schedule.

.Be able to communicate with schools, youth companies, community groups and members of the public/audience members.

·Work effectively with project managers and other staff/key personnel to ensure the events, rehearsals and performances run smoothly.

·Chaperoning and assisting performers, choreographers, audience members and others.

Learning Goals (personal aims)

·         To gain a greater understanding of what makes a good dance show and how it is run smoothly.

·         To gain more experience in events management and artistic director duties.

·         To become more confident in communication skills and office-based jobs.

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(My filled out application form that I used to apply for this job role)

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(Application form part 2)

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Post 4: Friday 30th November  (3pm-7pm):                        -Fresh-

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Post 4: Friday 30th November  (3pm-7pm):                        -Fresh-

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.created the register for performers to sign in and out on the day of the event.
.prepared welcome packs for all of the schools, which included filming consent forms.
.watched the technical rehearsals and acted as a helping hand.
.created que cards for the presenters of the show
(shown to the right)

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Post 7: Saturday 1st December (1pm-9pm):                            -Fresh-

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Post 7: Saturday 1st December (1pm-9pm):                            -Fresh-

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.Labelled seats for performers to sit in.
.Signed dancers in and gave visitors badges to the teachers/chaperones.
.Chaperoned the dancers and presenters backstage.
.Stuck studio rules and fire regulation rules in each changing room and dance studio that was being used.
.Checked and folded programme notes and left them in the box office.
.Gave the performers their 30 minute warning before they had to go on stage.
.Handed out evaluation forms to the dancers for them to fill out about their experience of being part for the show.

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Post 8: Tuesday 18th December (11am - 3pm):

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Post 8: Tuesday 18th December (11am - 3pm):

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-Camden Secondary Schools Dance Festival-

.looked at schedules for the festival.
.looked at forms for the schools lighting and soundtrack information, created a version of these forms.

-Hansel & Gretel-
A dance adaption of Hansel and Gretel that primary schools were invited to watch.

.Helped at front of house. Looked after the children, creating origami houses and drawing with them whilst they wait for the show.
.Seated the children in their designated seats in the audience.
.Watched the show and had a discussion about what went well and what could have gone better.

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Post 9: Wednesday 19th December (11am-3pm):

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Post 9: Wednesday 19th December (11am-3pm):

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. Meeting: Everyone introduced themselves and their roles at the place. Upcoming events were spoke about and problems in each field of work at The Place. They spoke about funding and which team needs the money.
.I started to create a schedule for the running of the day of Camden Secondary Schools Dance Festival

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Post 10: Thursday 20th December (11:30am- 3pm):

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Post 10: Thursday 20th December (11:30am- 3pm):

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.I looked at example schedules and use them to get my head around how  a schedule works and what needs to be included and arranged.
.I used these example schedules to create the schedule for Camden Secondary Schools Dance Festival.

(example schedule below)

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(Schedule in the process)

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Post 12: Tuesday 15th January (11am-4pm):

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Post 12: Tuesday 15th January (11am-4pm):

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. Continued to work on the schedule for the running of the day of Camden Secondary Schools Dance Festival .
. I was given workshop times that had to be included and room availability so that I could schedule what studio was being use for what and when.

(room times and workshops to be included)

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Post 13: Tuesday 22nd January (11am-4pm):

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Post 13: Tuesday 22nd January (11am-4pm):

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.Created individual schedules for the schools to follow on the day of the event.
.Drafted an email for schools to say thank you for participating.
.Had a meeting with the technicians to discuss the general timetable and make any changes necessary.
.Bought fruit and helped to set up for the arts award event.

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Post 14: Tuesday 29th January (11am-4pm):

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Post 14: Tuesday 29th January (11am-4pm):

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.Went to a meeting about events that are upcoming at The Place.
.Celebrated Richard Alston's new work.
.Created packs for the schools that are participating in Camden Secondary Schools Dance Festival.

I was given a list of things that need to be included in the packs...

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Post 15: Monday 11th February (10 am-8:30pm):

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Post 15: Monday 11th February (10 am-8:30pm):

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-Camden Secondary Schools Dance Festival-

.Created a register for all performers to sign in and out and got everything set up for the arrival of the schools.
.As the schools came in I gave the staff their schools pack with schedules for the day and got them to sign in.
.I also made sure that the monitoring forms and photo/filming consent forms were filled out, signed and handed back.
.I found contact numbers for the main teachers/chaperones of the schools that were late and hadn't arrived yet, so that they could be called.
. I put up rules, running orders and workshop schedules in each studio that was being used.
.I stayed in the bar with the schools as they waited for their technical rehearsals.
.I chaperoned the schools on the night, letting them know what was happening and answering any questions/giving information.

(The sign in desk where I waited to sign schools in, give them their packs and ask them to fill out monitoring and filming consent forms if they hadn't already done so

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(The Register I created and used to sign in schools)

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(Schedule for the day, used by staff)

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(an individual schools schedule I created and handed out with the packs)

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(studio rules and running order that I printed and stuck to the door

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(roles on the day that were sent to me via email)

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Post 21: Tuesday 26th February (12pm-3pm):

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Post 21: Tuesday 26th February (12pm-3pm):

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.Monitoring forms: Collected all of the schools monitoring forms and collated the data into a spreadsheet. This included information on gender, nationality, key stage of the performers and area that they live in.
. Started to create packs for Camden Primary Schools Dance Festival.

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Post 22: Tuesday 5th March (11am-4:30pm):

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Post 22: Tuesday 5th March (11am-4:30pm):

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.Went to a meeting where everyone was discussing a timeline schedule for the following year. The schedule included events at the place that will be running throughout 2020.
.I finished creating the spreadsheet I was creating using the feedback from the monitoring forms.
.Went to the education and participation meeting. in this meeting we discussed what happened at Camden Secondary Schools Dance Festival. There was an unexpected incident on the day of the event and having more staff available was discussed for further events so that there are more people around if unexpected problems do occur. Using the collated monitoring forms I found that there were 147 performers in the show and I gave this information at the meeting.  We also discussed upcoming events such as Youth Dance Platforms, and spoke about who was participating.
.I created the individual school schedules for the Youth Dance Platform event.
.I created and sent a thank you email to each school from the Camden Secondary Schools Dance Festival, which included a link to the video footage of their performance from the show.

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.Created a schedule for Camden Primary Schools Dance Festival. I checked the free space available and fit in workshops for the schools to participate in on the day. I also included chill out time, breaks and holding spaces and fitted these into the schedules.
.I made sure the schedule ran smoothly with enough time to rest and enough workshops and chill time so that the children didn't get bored.
.I then started working on the schools packs and created individual schedules for each school.

(the room times I was given in order to create a smooth running schedule)

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(the schedule I created for Camden Primary Schools Dance Festival)

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(The schedule for Camden Primary Schools Dance Festival)

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(Individual school schedule I created for Camden Primary Schools Dance Festival)

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My placement reference: