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E-procurement is a combination of use of electronic information and communications technology, to enhance links between customer and supplier.

eProcurement is considered a key component of e-business and e-commerce. It is the value-added application that facilitate, integrate and streamline the entire procurement process from buyer to supplier.

Businesses and E-Procurement

• Fed Ex Express (Ariba ORMS parts procurement system)
• Police Scotland (e-Tendering and Process automation)
• General Electrics
• General Motors
• Wal-Mart
• Dell Computers
• Tesco (Eqos’ Global)
• Best Buy

Core system capabilities

• Order tracking and receipt generation
• Electronic Invoicing and reconciliation
• E-payment integration capability
• Custom workflow and alerts
• Buying templates
• Reporting and KPI’s
• Self-service supplier portal
• Integration points for e-sourcing

Benefits of implementing an e-procurement system

• reduce paperwork as all documents may be stored online
• enable quicker payment processing to/from supplier or customer
• use of an e-procurement improves productivity
• increase efficiency, the system enables error detection such us invoice overpayments, incorrect shipping details, fraud reduction
• influence greater organizational effectiveness as the organizational costs are more transparent, provide foundation for more collaborative work across departments, and can be used for auditing actions that take place as all actions are logged and accounted for
• reduction in transaction costs and cycle times
• access to real time sales data
• greater stock control
• improved Just in Time deliveries

Limitations

• High training costs
• Risk of data compromise
• Multiple standards
• Demand for user friendly interface
• Time constraints for learning new system
• Perceived loss of control
• Technology seen as an expense rather than investment
• Data validity issues
• High supplier interface costs
• Possible negative perception from suppliers
• Creation of catalogues can be a lengthy process and costly to other parties
• Both parties must have complete confidence in the security infrastructure

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E-Procurement from FedEx Office: It's all systems go.

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See how an e-procurement solution helps business get printing under control and streamlines the process - automatically.

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What is ERP? (Enterprise Resource Planning)

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ERP is a widely used acronym for a type of software called Enterprise Resource Planning that is not so simple to describe. This is a light and humorous way to help anyone understand what this powerful business software tool is. Jonar Systems (http://www.jonar.com) is proud to present this original work which was programmed and animated by Dalya Gershtein.

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E-procurement is a combination of use of electronic information and communications technology, to enhance links between customer and supplier.

- eProcurement is considered a key component of e-business and e-commerce.
- it is the value-added application that facilitate, integrate and streamline the entire procurement process  from buyer to supplier

Businesses and E-Procurement

- Fed Ex Express (Ariba ORMS parts procurement system)
- Police Scotland (e-Tendering and Process automation)

Benefits of implementing an e-procurement system
- eliminates or reduces errors as data are entered only once
- improves speed and efficiency of processing large volume of information
- reduces paperwork as all documents may be stored online
- enables quicker payment processing to/from supplier or customer
- use of an e-procurement improves productivity

Limitations
- high training costs
- risk of data compromise
- multiple standards
-

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Created using PowToon -- Free sign up at http://www.powtoon.com/ . Make your own animated videos and animated presentations for free. PowToon is a free tool that allows you to develop cool animated clips and animated presentations for your website, office meeting, sales pitch, nonprofit fundraiser, product launch, video resume, or anything else you could use an animated explainer video.

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Enterprise resource planning (ERP) is software to integrate various business functions under one package.

ERP systems allow supply chains to interact with both suppliers and customers, by allowing access to their extranet. By integrating various working practices and systems into one ensuring optimal efficiency.

This will reduce;

·         Waste

·         Streamline and coordinate staff efforts

The integration of both systems may pose some unique challenges. It is in your company’s best interest to ensure that you and your staff fully understand the role of ERP within the SCM process.

Benefits if ERP software is it allows Supply chains to;

·         Gain greater visibility into all operations

·         Increase speed and efficiency

·         Improve customer satisfaction

·         Improved customer service for increased customer retention and greater chance of repeat business opportunities

·         Automation of workflow for reduced overhead and operational costs

·         IT issues and problems that are less likely to create bottlenecks to impede efficiency

·         More flexible supply chain solutions that may be readily adapted to meet the needs of changing circumstances or future business growth and expansion

·         real-time operational information across multiple departments and businesses.

·         ERP systems offer an easier and more flexible way to establish and alter the parameters within which a supply chain is required to operate.

·         more effective way to handle procurement and supply of the goods, services and other resources that are needed across the supply chain.

·         The ability to monitor, review and alter supply chain efforts

·         Comparing actual activity against projected goals and targets

·         ERP systems offer superior information aggregation

Limitations of ERP are;

·         The software can be complicated to use

·         Software may require customisation to suit individual businesses

·         ERP software maybe industry standard by design, where processes must change to fit with the ERP, if customisation is not enabled.

·         Extremely expensive

·         May require annual licences

·         Technical support may not be at the standard required.

·         ERP are rigid and not adaptable. No flexibility in usage or implementation

·         Weak link issues, if one department makes a mistake, can affect other departments.

·         Poor data input could reduce the reliability of data.

·         Once integrated ERP’s are expensive to remove and this can affect strategic control

·         Blurring of lines, can cause accountability issues, as too many departments have access.

·         Reluctance to share internal information between departments can reduce effectiveness

Supply Chain Examples

Coca Cola utilise a ERP system ‘the Genesys program to replace CCE’s legacy systems in the processes of “order to cash,” “requisition to payment,” and “record to report.”

·         Genesys will allow CCE to shorten cycle time in these processes and be more productive.

·         It will also help bring more visibility into the business and improve decision making.

·         Coca Cola felt “It is very important for us to integrate our manufacturing plants all the way up to the replenishment of shelves in the retail outlets”.