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Manage expectations and keep projects boundaries in mind 

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Manage expectations and keep projects boundaries in mind 

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When involving stakeholders it is also very important to manage expectations. Clearly communicate your projects goal, so people now what is included and what not. Often there are many more problems than the one you are trying to fix. Be careful when you are looking for common ground that you are not stepping outside of your projects boundaries.

For example, see the video post. A project for clean drinking water. However the people are more concerned with security, education & food (normally the fish that is now floating around dead as you can see). So when you go there to talk about water they expect you to solve these problems first.

Marie-Louise Kroon, Brabant Water

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Boats and boating--Equipment and supplies

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What is more important? Do you have to work together with them more often? What is the companies'reputation within the sector/country? ~Suzanne, VEI

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It is very important to have all parties in a consortium sit together regularly. Not only to keep an eye on the proceedings of the project and to support each other on the content, also to understand the agenda's, the motivation and interests of the parties, who are all stakeholders. And possibly, to bring the interests together to be more effective. ~Suzanne, VEI

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To achieve higher engagement, you need to increase your goal's priority in the mind of positive stakeholders, and work less with negative stakeholders ~ Jacques Tuyishime @ Holland Greentech

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This group needs to be carefully monitored and managed. When they are really blocking your work because they know it is bad for their profits (partly a result of illegal practices) your organisation should work together with key stakeholders to create change. The right key stakeholders from the government might create this change. But don't be too naive that change will happen overnight as the stakes of high-power people are often complex. ~ Jan, DADT

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Some stakeholders depend on the local village councils for support . However, if there are conflicting views, and a communications barrier, this may negativity affect the implementation of the project.- Nermin, Middle East Partners

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The Interference of a new stakeholder may affect the power relations between the project partners, as they may attempt to take on a leadership role, which is why a clear communication path must be visible.  - Nermin, Middle East Partners

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An effective way to make sure that needs and interests of all stake holders are taken into consideration, is to attempt to have effective consultations with the key stakeholders. - Nermin, Middle East Partners

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It is not really easy to get government services involved, or to collaborate with them in countries where projects are implemented under political crises

Sandrine, Alterra

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In fast changing environments participation levels can change. Along the project reconsidering the position of a stakeholder is necessary to find new opportunities. ~Fenneke, Aidenvironment

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Try to make life as easy as possible for stakeholders with a lot of influence

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Try to make life as easy as possible for stakeholders with a lot of influence

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Especially the stakeholders with a lot of influence need to be handled with care. To make a project run smoothly try to make their life as easy as possible. If they are supposed to arrange a certain part, show them x,y,z has already been done.  Only this needs to be done and everybody is ready.
~Martina, Futurepump

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Regularly follow-up with the different stakeholders, especially when they have promised to take a certain action or deliver certain information. By contacting the stakeholder asking about how they are doing, if things are coming along or if they can use your help. You are more certain of obtaining the result as planned. Martina, Futurepump

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Governments are often an important key stakeholder, however it might be challenging to really get them engaged on the right time sharing the same interests as other stakeholders.
~Fenneke, Aidenvironment

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It appears to be very challenging to identify stakeholders in a program that on itself is not 100% defined. ~Fenneke, Aidenvironment

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Due to fake promise made by politicians about implementing of different projects other important stakeholders loose trust,
Opita, ICS

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Especially when working on an innovative/new type of project, foreseeing the necessary stakeholders can be difficult. This can be dealt with by revisiting the stakeholder analysis regularly. Arie, Netherlands Red Cross

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It can be hard to get a stakeholder engaged in the project when talking to the wrong person/position in that organization/company. It can be the responsibility of both parties to get the right person to talk to each other. The project can ask for that person, but the stakeholder could also point them to the right person in their organization. Arie, Netherlands Red Cross

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(external) stakeholders are more participating and/or engaged when they see that you have the same or similar goals and by engaging in the project they will reach their own goals easier.  ~Arie, Netherlands Red Cross

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Seeing the world from other stakeholders' frame of reference (thinking in other peoples' head and heart) can be so useful. Only then, we will better understand the given context and situation. As a result, we can find ways how to improve ourselves, our services and appropriately serve for the needs of our beneficiaries, stakeholders and clients. ~Ye Min, ICCO

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To avoid doing more harm than good, it is good to involve stakeholders who will give us different perspectives and opposite viewpoints. If we are an outsider (organization or individual), we'd better be even more careful. Good intention, strong commitment and passion are not enough in development or service-provision. ~Ye Min, ICCO

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Sharing feedback throughout the process helps to screen and select a final approach for the implementation. ~ Luwieke, MetaMeta

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Stakeholder workshops with all people involved proved vital to build and strengthen relationships. Important to catch full attention and time from the very beginning. ~ Luwieke, MetaMeta

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During the project the composition of stakeholders can change.  This makes it more cumbersome to meet the same/new expectations with new stakeholders. It is a challenge to reach stability in this. ~Luwieke, MetaMeta

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Some stakeholders depend on other organisations/ donors. If stakeholder X is involved in your project, donor X is indirectly also a stakeholder, where you have little influence on, but can influence your project a lot. ~Anne, Akvo

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When a new stakeholder comes on board in the middle of the process, the project is influenced and new requirements, pase of work and people come in.  You should again establish  a new/adjusted goal and way of working. ~ Anne, Akvo

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The relation with every partner is different, e.g. formal vs. informal. This means that your approach (tone of voice, content you use as examples, etc) should vary in different settings. ~ Anne, Akvo

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Although there is probably a common goal of the project, it's good to always have the different interests and timelines of every individual partner in mind. ~ Anne, Akvo

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In the beginning of the project it is important to come to a common understanding of the goals, the challenges, to responsibilities and roles, etc. ~ Anne, Akvo