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What happens to HFE forms that were put into OSRs in June?

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What happens to HFE forms that were put into OSRs in June?

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Sometimes students are consistently at one step through most categories however for one category they are much lower so their STEP end up being very low.

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Sometimes students are consistently at one step through most categories however for one category they are much lower so their STEP end up being very low.

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when a new student arrives and has an L1 other than English, but will likely not require any ESL support, do we put them in as a STEP 6 or not put them on at all?

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offer to take duties or offer to cover class while teacher fills in OLBs

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offer to take duties or offer to cover class while teacher fills in OLBs

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"I don't know my students yet, how can I fill in the OLBs"?

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"I don't know my students yet, how can I fill in the OLBs"?

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how to clearly discern between language acquisition and academic skill?

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remind classroom teachers that they can use the OLB success criteria for Next Steps reporting comments

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remind classroom teachers that they can use the OLB success criteria for Next Steps reporting comments

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Can a student move backwards (down a step) on an OLB?

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Can a student move backwards (down a step) on an OLB?

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Providing time for teachers to complete (we've thought about asking for time during staff meetings...or possibly covering the teacher's class so they are released to complete these)

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Providing time for teachers to complete (we've thought about asking for time during staff meetings...or possibly covering the teacher's class so they are released to complete these)

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why are we tracking students with IEP's when that should be their form for tracking development

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why are we tracking students with IEP's when that should be their form for tracking development

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some homeroom teachers do not feel ready to step their students at beginning of October (evidence)

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some homeroom teachers do not feel ready to step their students at beginning of October (evidence)

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For step 6 students, why do we need to continue entering their OLBs?

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For step 6 students, why do we need to continue entering their OLBs?

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classroom teachers questioning why they complete an OLB for students who also have an IEP

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classroom teachers questioning why they complete an OLB for students who also have an IEP

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none of my grade 1 students would be above STEP 2, including only English speaking students

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There isn't always continuity between the comments (for example descriptors for Step 3 have nothing to do with descriptors in very next box for Step 4

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There isn't always continuity between the comments (for example descriptors for Step 3 have nothing to do with descriptors in very next box for Step 4

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"My non-ELLs would never read Step 6", say many of my intermediate teachers.

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"My non-ELLs would never read Step 6", say many of my intermediate teachers.

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students who are layered - ELL and/or SPED needs

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students who are layered - ELL and/or SPED needs

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OLB never returned, teachers are busy and overwhelmed

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OLB never returned, teachers are busy and overwhelmed

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some teachers feel their native English speakers aren't doing some of the indicators in the trackers (like Grade 1's), where to put them

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some teachers feel their native English speakers aren't doing some of the indicators in the trackers (like Grade 1's), where to put them

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Bring the entire OLB sheet or sheets so that the teacher can see the student's history and progress that they have made

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Bring the entire OLB sheet or sheets so that the teacher can see the student's history and progress that they have made

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give teacher their own copy to keep in the classroom for easy access

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give teacher their own copy to keep in the classroom for easy access

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If a student has been STEP 6 for multiple OLBs at what point do we demit? Or do we?

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If a student has been STEP 6 for multiple OLBs at what point do we demit? Or do we?

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how can I complete this when I barely know my students (September)

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Do all students who have been identified as ELL need a tracker? 

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Do all students who have been identified as ELL need a tracker? 

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I don't do this for my "regular students".

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I don't do this for my "regular students".

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Why do I have to keep on tracking Step 6+ students? Can't we say 'exceed' and then file the OLB away for that student??

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Why do I have to keep on tracking Step 6+ students? Can't we say 'exceed' and then file the OLB away for that student??

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Having to do an OLB for students in communication classes - for example below STEP 1 in all areas

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Having to do an OLB for students in communication classes - for example below STEP 1 in all areas

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use different colours for each time filling them out

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use different colours for each time filling them out

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Use different colours for different time frames so movement or lack thereof is very clear

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Use different colours for different time frames so movement or lack thereof is very clear

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for reporting language

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Can I use OLB for specific  modifications to curriculum 

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Can I use OLB for specific  modifications to curriculum 

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Timing- October is really early for teachers to truly know their students and their abilities

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Timing- October is really early for teachers to truly know their students and their abilities

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When do you begin handing them out? How long do you give teachers to complete them?

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When do you begin handing them out? How long do you give teachers to complete them?

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Having teachers bring writing samples to review while completing OLBs

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giving teacher the previous OLB as a starting point

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giving teacher the previous OLB as a starting point

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create a sign up sheet for meeting times

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create a sign up sheet for meeting times

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Print out instructions with the deadline and attach it to the package of OLB forms for each teacher. 

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Print out instructions with the deadline and attach it to the package of OLB forms for each teacher. 

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some teachers like to have previous year's info so that they see a reference/starting point 

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some teachers like to have previous year's info so that they see a reference/starting point 

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explaining to teachers how meaningful they are

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explaining to teachers how meaningful they are

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Teachers not taking time to fill it out accurately and more guessing

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do teachers truly understand how to fill these out?

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do teachers truly understand how to fill these out?

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being able to fully explain the step levels and their meaning to classroom teachers ie; at grade level, below - clarification would be great

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being able to fully explain the step levels and their meaning to classroom teachers ie; at grade level, below - clarification would be great

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slowing staff from jumping to step 6 too quickly

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slowing staff from jumping to step 6 too quickly

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Contact teachers in person and by email to let them know that you'll be scheduling meetings with them to discuss the ELLs in their classrooms to get them thinking about the OLB and their students' progress. I've found that lots of advance notice and follow up reminders often result in more accurate data on the OLB. 

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Contact teachers in person and by email to let them know that you'll be scheduling meetings with them to discuss the ELLs in their classrooms to get them thinking about the OLB and their students' progress. I've found that lots of advance notice and follow up reminders often result in more accurate data on the OLB. 

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Can we just fill out OLBs ourselves if the student is a STEP 6 and has been a STEP 6 for years

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Can we just fill out OLBs ourselves if the student is a STEP 6 and has been a STEP 6 for years

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Can a student be lower than step 1 in a particular area?  

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Can a student be lower than step 1 in a particular area?  

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using a paper copy with staff, inputting electronically later

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using a paper copy with staff, inputting electronically later

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can I check the line in the middle of 2 STEP boxes?

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can I check the line in the middle of 2 STEP boxes?

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I didn't know all these kids were ELLs (referencing STEP 4-6

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I didn't know all these kids were ELLs (referencing STEP 4-6

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Request time at staff meeting/ PD day.  Staff sees its backed/ supported by admin.

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Request time at staff meeting/ PD day.  Staff sees its backed/ supported by admin.

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take a duty or whatnot for the classroom teacher so that the teacher has more time to complete

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take a duty or whatnot for the classroom teacher so that the teacher has more time to complete

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how do you use the OLB with teachers to inform instruction in the classroom?

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how do you use the OLB with teachers to inform instruction in the classroom?

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Booking time with teachers to complete these can be a challenge.

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Provide classroom teachers with a package including tips, key terms, most recent OLBs, and a highlighter. Offer meeting times for those teachers who'd like to discuss. Input data afterwards.

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Provide classroom teachers with a package including tips, key terms, most recent OLBs, and a highlighter. Offer meeting times for those teachers who'd like to discuss. Input data afterwards.

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I book meetings with teachers to discuss students & complete OLBs. The teachers value this time because if I have worked with the student before, I can also suggest strategies that have worked well for that student. Otherwise, we can look at the evidence together.

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Incentive for classroom teachers - giving them candy/chocolate

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Incentive for classroom teachers - giving them candy/chocolate

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Can I use these comments for report cards?

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scheduling time to meet with classroom teachers well ahead of the date that OLBs need to be entered into HFE

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scheduling time to meet with classroom teachers well ahead of the date that OLBs need to be entered into HFE

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-having an unedited writing sample and reading data to refer to, as well as, conversation with the classroom teacher helps decide each ELL's current STEP level