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1) keep turning the timer switch for fan every half an hour or so during teaching. This is disruptive to teaching.

2) find Aircon place for JC2 students (assigned to D&G blocks) during time trial period when JC2 students were allowed Aircon from 11am from term 3 onwards. Privilege should be accorded to all JC2 students regardless of which H1 or H2 or subjects.

3) go outside college to get food because stalls were not opened or stalls had finished selling the food.

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DATA-related

• In the midst of changes towards SAINTS PORTAL

o room booking for extended periods and many venues would be a challenge

o the training for SAINTS PORTAL was too long and tough on attention span

o finding of common slots was easier on physically

• extraction of data on students

FINANCE-related

·        difficult to know the appropriate forms / procedures to tap on budget for various activities / items (transportation, external venue / trainer bookings)

ADMIN PROCESSES-related

·        Doing away of hardcopy of teachers’ timetables – seek feedback before enacting processes

·        The training for cross-training of staff into different laboratories is still in its initial stages – difficult to assess the pros/cons

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Physical revamp of the space at the college gym to make the space more inviting to college students as well as staff to get stronger together!

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Physical resources

1. Check facilities are ready for important A level exams. e.g. aircon in the classrooms, clock timing is correct. One way is to include in a checklist for OSO and to ensure there is backup in event of last min emergency where anyone can handle the problem instead of depending on just one person.

2. Acknowledge and address problems surfaced via the fault reporting function in timely manner

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The teacher who is assigned the CPE/PE for the A-level exam could be assigned as CPE for internal exams to gain experience so that they are more familiar with the exam processes. Instructions(e.g. exam material required) could also be collated from different departments for the A-level PEs before A-level exam.

Overseas trip preparation could be more streamlined and hopefully, some admin matters could be reduced with the use of the Saints Portal.

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We wish we could have

clearer work scope of the OPs/EAS team, so that we know what we could ask them for help and what we have to do by ourselves

fewer additional restrictions or SOPs imposed on us

greater budget (wish list :D)

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More data and information regarding financial processes online for self help.

Ensure wifi more stable in classroom.

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Ownership of Room Booking

Can CCA teachers be a co-owner of room booking assignments, especially for mass booking that is done by GO or the ICT team?

Digitalisation of Administrative Forms

Can administrative forms (e.g. AOR) be digitalised and completed with digital signatures instead of having to physically track down the required signatories?

Self-Documentation of Medical Certificates

Can there be a system for students to upload their MCs to instead of having CTs collect and file the MCs?

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Take attendance daily at the track or in homeroom / can bank on the new biometric reader for attendance or see if can link up scmobile to the biometric reader? Maybe a direct link can cut down on taking attendance one by one, just need to glance and make amendments.

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Possible to access room booking by phone or web app?

some automatic process for students to submit MCs/ letter and for CTs to verify, and automatically change attendance status.

some easier tool for subject based attendance

A soft copy / digital way to record discipline checks outcomes and track the number of discipline infringement occurrences for each student

A common place for teachers to key in attributes for certain students at different contexts eg CCA, different subject classes etc for reference and triangulation of student character.

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Not all teachers may be familiar with formal A-level processes, so different department CPEs may have different instructions for internal exam.

There could be too much administrative matters for teachers in charge of overseas trip.

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Wish for Aircon to be turned on the area outside reading room or make use of the hall to be opened up for consultations.

Wish for hidden and mass charging points/power points in the hall.

Wish for a standardised one stop simplified for the various online channels (sc mobile, gebiz, sls) (can all be parked under saints portal and a more streamline logging in and embedding process)

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Refresher for how to use Saints Portal at timely periods such as exam periods.

Have a list of what functions Saints Portal can do or cannot do at this point of time.

Can Saints Portal provide a time sheet for instructors’ clocking in and out in order to digitalise the calculation of the hours. It should allow for acceptance of electronic signature. (A change from the current hardcopy method)

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Look for Miau Kee or Lydia to clarify financial processes.

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AOR requirement is something that slows down the procurement process. If item has been approved in budget, then there should not be another step to get AOR done especially for DA contract items.

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E-Readers vs. Physical Books

Can the library make use of e-books and provide e-readers as a more sustainable alternative for students?

Consolidation of Static Data

Can we maintain a database for static data so that the same datapoint does not need to be repeatedly collected? (for e.g. T-shirt sizing, etc.)

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Larger CES capacity

Alignment of student numbers from school cockpit on class-lists (eg. students on medical leave, or have left SAJC)

Clearer differentiation between info that can be disseminated online vs delivering info via actual meetings (so that meetings can be kept shorter)

More PRISM TV screens in meeting rooms so that different documents can be viewed concurrently

Facial recognition platforms for attendance taking

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We wish we don't have to

do manual work that can be replaced by efficient online platform

be bounded by "extra" red tape or SOP

impose on others during their "peak" season

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What can be done to ease to find out the processes for cca budgeting (cost per unit) for the teachers to prevent it from being time consuming?

For venue booking and items to buy, many processes and search of prices, henceforth time consuming.

Blinds for physical infrastructure for consultation tables to make it weather proof

Opening hours of canteen stores and there will be a lack of food by 1pm for students and staff.

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Streamlining admin work esp. finance processes

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So far so good! We hope that the Saints Portal will live up to expectations!

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Share your group's feedback on EXISTING processes for improvement.

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Share your group's feedback on EXISTING processes for improvement.

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Share your group's wish list on using Data, Finance, Physical Resources & Admin Processes for 2024.

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Share your group's wish list on using Data, Finance, Physical Resources & Admin Processes for 2024.

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