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Video conferencing equipment tools are collaborative tools for organising virtual meetings and conferences in real time. Video conferencing gear is meant for a superior audio and video quality experience to make remote conferences productive as well as engaging.

What is Video Conferencing Equipment?

Video conferencing equipment is an audio and video enabling device, which helps businesses conduct remote video meeting sessions and conference calls. Video conferencing devices help with screen sharing, whiteboarding, call analytics, recording, transcribing, and wireless projection.

You can conduct meetings and webinars with the use of best video conferencing equipment tools like speakerphones, cameras, microphones and more.

Major Features & Capabilities of Video Conferencing Equipment

When most of the people are working from home currently, there has been a huge increase in the use of through remote conferencing solutions and video teleconference systems for connecting with employees and customers.

You can brainstorm with your team members to enhance productivity at work and ensure complete participation by each team member through best video conference cameras, speakers, microphones and other equipment for large rooms and small ones. The core features of any video conferencing equipment for home are:

Screen sharing
Screen sharing is the most important part of using video teleconference equipment. The entire team needs to see the content and information that is being shared on the screen display.

VoIP
Voice Over Internet Protocol offers a complete package that lets users shift easily with click of one single button from voice calls to video calls and group meetings.

Remote control
The best video conferencing system with the mouse and keyboard functionality can help with editing and sharing documents, all in real-time.

Call recording
Most of video conferencing devices offer support for unlimited call recordings so that the same can be accessed anytime over cloud storage. The same applies for sharing the recorded information with other team members.

Branding
When using video conferencing device and tools, you can add logos, background and other branding features to showcase your brand in the market.

Automatic framing
Automatic framing is a dynamic feature of the best video conferencing equipment that makes adjustments with regard to zoom in/out, camera angles and view settings.Such processes would otherwise become tedious if done manually. With auto-framing, it is possible to view everyone in the meeting and adjust the settings accordingly.

Speaker tracking
In a room full of people, speaker tracking with its advanced microphone array captures the person speaking and zooms immediately. This saves the possibility of confusion of any kind for other listeners present during the virtual meet.

Check out the best video conferencing software
List of Top 13 Video Conferencing Equipment for Home and Business in 2023

Cisco Video Conferencing Devices

Best for: Switching easily between devices & system integrations

Cisco Webex Calling is one of the best video conferencing equipments offering cloud calling and team collaboration services to businesses big and small. The multi-tenant cloud based model has advanced PBX features for superior calling collaboration support for both mobile and desktop devices.
Cisco Webex Video Conferencing Equipment for Office Features:
Cisco Webex Video Conferencing Equipment Price: Cisco WebEx Starter plan starts at ₹ 944.92 per host per month.
Cisco Webex Calling USP: Pros:
Cons:

Mobile app functionality not that great

Best for: External LCD displays and digital whiteboarding

Take your business to next level by undertaking high quality video conference calls to clients and customers through Cisco Webex DX's video conferencing installation in your computing system. You can annotate, share or run whiteboard tutorials easily through this video conferencing hardware.
Cisco Webex DX Features:
Price details of Cisco Webex DX: Available at one-time payment of ₹1,77,634.96.

Cisco Webex DX USP:
Pros: Cons:

Integration with Microsoft Teams unavailable

Polycom VC Devices

Best for: Omnidirectional microphone & noise reduction capabilities

Plug and play capabilities along with an intuitive user interface make Poly Calisto Speakerphone Series an ideal audio-visual equipment for conferences. You can manage calls from multiple devices whether a PC, mobile or a tablet and merge multiple calls with high quality audio services.
Poly Calisto Video Conferencing Hardware Features:
Poly Calisto Speakerphone Series Price: The plan price of this video conferencing hardware is ₹17,970. More details are available on Techjockey.

Poly Calisto Speakerphone USP:
Pros:

Single switch to turn off/on the device is super easy to use

Best for conversing during group chats

Settings customizable so you can configure the device as per your requirements

Cons:

Poly Voyager Bluetooth Headset System

Best for: Voice alerts and sound guard

Cover all your business meetings and official calls with Poly Voyager Bluetooth Headset System. Irrespective of your location, you can use Poly Voyager Bluetooth headsets for connecting your PC or Mac OS device to high quality audio/video calls.

Further, you can customise the feature and language settings on Poly Voyager Bluetooth headset to suit your work requirements.
Poly Voyager Bluetooth Headset Features:
Price of Poly Voyager Bluetooth Headset System: The starting price is ₹13,300. Please connect with us for updates regarding pricing plans.

Poly Voyager Bluetooth Headset USP:

No complicated installations required, just one wireless headset system sufficient to do the job

P 2i coating for moisture resistance during outdoor use

Media controls such as track back, forward, play and pause.

Pros:

Comfortable to wear

You can change the settings either from desktop or mobile

Noise cancellation feature is amazing

Answer & ignore feature for managing calls is very helpful

Exceptional audio performance

Strong battery support

Cons:

Best for: Accurate colour displays and visuals

Poly EagleEye Camera helps keep everyone in the loop during team meetings and group conversations with superior internal microphones technology for clear sound.

Poly EagleEye is one of the best video conference cameras for large rooms where every attendee can be clearly viewed and engaged. Poly EagleEye Cube Camera in HD offers advanced features as 5*zoom and group framing for powerful virtual meetings.
Poly EagleEye Camera Features:
Price of Poly EagleEye Camera: The best video conference system is priced at around ₹54,186. Please connect with us for more details.
Poly EagleEye Camera USP:

Plug and play functionality that works with almost every video platform

Ensures higher comfort and performance

Advanced audio features make it possible for everyone to hear well the conversations

Pros:

Prompt customer service

Great video quality

Adjustable autofocus functionality

Cons: Suggested Read: Why Choose Logitech Conference Solutions for Your Dynamic Workplace
Logitech Video Conferencing Devices

Best for: Integrated microphone support

Conduct online and virtual meetings with Logitech MeetUp's ultrawide lens. Use this video teleconference system's plug and play connection with a USB connected to your computer system.

This video conferencing hardware also helps organise virtual meets and remote conferences for streamlining workflow processes and improving employees' engagement.
Logitech Video Conferencing System Features:
Pricing: You are free to connect with our experts or the video conference gear's sales team at their website for accessing pricing information.

Logitech MeetUp Camera USP:
Pros: Cons:

One-device controls are missing

Zoom Video Conferencing Room Solutions

Best for: Whiteboarding, co-annotating and digital signage

Zoom Rooms is one of the best video conferencing equipments for booking and starting meetings as well as sharing the content. Make use of the teleconferencing equipment's standardised conference systems for a powerful communication experience with your team members.
Zoom Video Conference Equipment for Office Features:
Zoom Rooms Video Conferencing Equipment Price: Zoom Rooms is available at a monthly price of ₹3,430. For more information, please forward to us a callback request.
Zoom Rooms USP: Pros: Cons:

Sometimes the sound disappears as a result you have to restart your device

Panasonic Video Conferencing System

Best for: Changing video screen layouts

Engage in two-way smooth stereo conversations with point to point HD video conference gear, Panasonic KX-VC300. Take advantage of real-time HD video quality with 1080p/I option.

You can create presentations, share the knowledge base and engage the workforce with teleconference system for diligent working practices.
Panasonic Teleconference Equipment for Conference Room Features:
Panasonic KX-VC300 Price: You can get in touch with the teleconference equipment's official website for availing for the business price structure.

Panasonic KX-VC300 USP:
Pros:

Superior sound and image quality

Remote control feature for camera is easy to use

Cons:

Cost of the video conferencing solution is on the higher end.

ezTalks Video Conferencing Equipment for Conference Room & Office

Best for: Remote management & video sharing

Record and schedule meetings for remote communication between members of your team with ezTalks Room. File sharing, screen sharing and whiteboard sharing, undertake all such activities through this video conferencing hardware.

This teleconferencing system is your go-to video conferencing solution to collaborate with your team with its superior audio sounds and video quality.
ezTalks Video Conferencing Device for Office Features:
ezTalks Room Video Conferencing Platforms Price: The Starter plan is available free of cost. Three paid plans- Standard, Pro and Business also available. The paid plan starts at ₹965 per host per month approx.

ezTalks Room USP:

Simultaneously conduct private and group chatting with ezTalks Room video conferencing platforms

Intuitive interface that helps integrate with other teleconference equipment

Text chat feature is also available which is quite smooth

Pros: Cons:

Making a call to an individual is a bit complex.

GoToMeeting Video Conference Equipment for Small Business

Best for: Arranging IP calls & HD video conferences

GoToRoom is ideal for arranging and managing small group sessions at your workplace. With the application sharing feature of GoToRoom video conferencing device, you can easily share a part or the whole of your screen.

Achieve great results and improve productivity by looping in every member of your team through this best video conference equipment for small business.
GoToMeeting Video Conferencing System Features:
GoToRoom Video Conferencing Equipment Price: GoToRoom kit for a small room is available at around ₹1,20,687, while the GoToRoom video conferencing kit for a medium room will cost around ₹1,50,870.

GoToRoom USP:

Pros:

Friendly user interface and quick response timings

Support for up to twenty-five camera feeds at a time

Cons:

It lags sometimes when there are too many participants.

Best for: Multi-stream switching

Avaya XT5000 is a video conferencing system supporting HD content quality at about sixty frames per second for both parallel channels and videos. The conference room conferencing solution is suitable for large conference rooms.

Supports SVC (scalable video codecs) for the best video quality in even poor networks. It has a PTZ camera with wide viewing angle that supports multi-party calling is a plus.

Avaya XT5000 Features:

Avaya XT5000 USP:

Pros:

Cons:

Beginners may find the app difficult to use initially.

Avaya XT5000 Pricing: The price of this teleconferencing equipment is Rs 3.5 lakhs approx.

Best for: Rich camera optics

Lifesize Icon 700 is used for superior video communication and building high-powered conference meeting rooms with ease. The teleconferencing hardware offers content sharing in ultra-high-definition mode along with powerful zoom and superior sound.

The video conferencing for small business equipment is the best when it comes to undertaking secured and reliable collaboration and communication. The platform is ideal for hosting or joining meetings on any cloud video conference apps.

Features of Lifesize Icon 700:

Lifesize Icon 700 USP:

Integrate seamlessly with cloud-based services by Lifesize for superior audio & video conferencing.

Flexible meeting rooms

Long managed and high-performance life cycle for secured business collaboration.

Web portal for customizing the phone HD.

Best for quick video cloud conferencing

Icon 700 camera with HD phone speakerphones is a plus

Pros:

Cons:

Support team's response is slow at times.

Lifesize Icon 700 price:  The video conference system is available at a yearly price of Rs 88965.

Best for: IP network streaming

PTZOptics is a customizable video conference equipment providing flexible options to conduct meeting with high quality audio. The teleconferencing equipment supports network streaming with USB 3.0 and RS-232.

PTZOptics PT12x-SDI further supports IP camera controls. The teleconference equipment offers 3D-SDI output besides an HDMI/LAN supported camera for composite outputs.

PTZOptics Features:

Pros:

Cons:

Video conferencing hardware that comes with it is less durable.

PTZOptics PT12x-SDI Price: The Teleconferencing hardware costs around ₹ 118653.

FAQs

1. What is the difference between room systems and video conferencing equipment?
Room based conference systems use a standard based protocol for organising video conferences. These systems are already fixed, installed and configured in a room or meeting space.

Unlike video conferencing equipments that only require an equipment installed on a computing device and which can be operated through plug and play connectivity.

2. How to set up video meetings with video conferencing equipment?
Video conferencing equipments in India or as used abroad are portable in nature. With plug and play connectivity, virtual meetings are organised and teleconferences are planned.

Collaboration becomes easy with the use of such video conferencing hardware equipments as speakers, cameras, remote control, microphone and monitor screen.

3. Which are the best video conferencing equipment companies in India?
Highfive, Avaya, GoToMeeting, Pexip, LifeSize Video Conferencing and GlobalMeet Collaboration.

4. How to set up your home office for video conferencing?
Aside from a computer, you would require accessories such as webcam, microphone, headset, display device, an internet connection and of course, video conferencing equipment for setting up your home office for video conferencing.

Fit these accessories to their respective instruments or devices to arrange video conferences from home.

5. What is some equipment needed for a video conference?
Some equipment needed for a video conference are a laptop, microphones, speakers, a stable internet connection, and video conferencing software or app.

6. Which device is best for video conferencing?
Big digital screens like Cisco Webex DX are the best devices for video conferencing equipment in conference rooms. It offers features like an intuitive plug screen, digital whiteboarding, etc.

7. What are the five video conferencing tools?
The five major video conferencing equipment for office are a laptop or desktop, camera, audio device, internet connection, and video conferencing software like Zoom or Google Meet.

8. What is the most important hardware for video calling?
The most important hardware for video calling is the device used for it, i.e., the desktop, laptop, or the smartphone.

9. How do I set up video conferencing equipment?
To set up your video conferencing equipment for home, check your lighting, camera frame, and audio channels to ensure there is no technical glitch. Next, ensure that your internet connection is stable to avoid any disturbances. In the end, you can also go for a quick test run before entering the video conference room.

10. What are the different types of video conferencing?
The four types of video conferencing are 1:1 meeting, internal team meetings, external client or vendor meetings, and large press conferences addressing outside audiences.

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13 Video Conferencing Equipment, Devices & Solutions in 2023

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Video conferencing equipment tools are collaborative tools for organising virtual meetings and conferences in real time. Video conferencing gear is meant for a superior audio and video quality experience to make remote conferences productive as well as engaging. Video conferencing equipment is an audio and video enabling device, which helps businesses conduct remote video meeting sessions and conference calls.

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what is the law 81/2008: Health and safety for workers.
The law 81/08, About security ,monitor the protection of the health and safety of workers in the workplace;