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1. Project Definition
2. Project Feasibility
3. Identifying the Project Leader and the Key Participants

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LECTURE NOTE - TOPIC 3 PROJECT INITIATION

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LECTURE NOTE - TOPIC 3 PROJECT INITIATION

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Topic 5 Project Schedule and Budget - After Lecturer

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Senior Lecturer
Faculty of Computer & Mathematical Sciences
UiTM Cawangan Terengganu, Kampus Kuala Terengganu
hasiahm@uitm.edu.my

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Dear Students,

In order to use this platform, please follow the STEPS below.

STEPS :

1. Study the topic and additional material notes

2. Explore mind map as a guide.

3. Watch the video for a better understanding

4. Do the self-assessment to test your understanding of the topic

5. Go through the discussion (if any)

6. Join the telegram group for further discussion on the subject.

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1. Project Scope Control
2. Configuration Management
3. Concessions and Deviations
4. Estimating the Impact of Change
5. Change Control

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1. Definition of Project Tracking Activity
2. Sources of Project Tracking
3. Tracking and Reporting Framework

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1. Work Breakdown and Resource Identification
2. Estimation
3. Precedence analysis
4. Scheduling
5. Automated Project Management Tools

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1. Defining Project Scope, Project Objectives, Constraints and Success Criteria
2. Product Breakdown Model and Project Estimation

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1. Mind map
2. Video from YouTube
3. Video - Revision
4. Video - Alumni/Industry Experience Sharing
5. Template - example
6. Sample Questions - Previous Semester

For lecture slides and videos, you may refer to your own lecturer.

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1. Approach to project implementation and Installation
2. Project Closure
3. Project Evaluations

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1. The Human Side of Project Management
2. Organizational Structure

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1. Nature of Project Management
2. Basic Project Management Areas
3. Problems Areas in IT Projects

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1. Awareness of the Effect of perception
2. Structured Approach to Identify Behavioral Indication of Style

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1. Introduction to Quality
2. Quality Assurance

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SOFTWARE PROJECT MANAGEMENT REVISION PART

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SOFTWARE PROJECT MANAGEMENT REVISION PART

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This section is design to assist students to do revision for CSC575 subject.

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1. Managing Project Risk
2. IT Project Risk Management Process

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Part 1 - YouTube
Part 2 - YouTube
Part 3 - YouTube

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1. Chapter name and outcomes.
2. Chapter outline.
3. Chapter Notes
4. Mind map
5. Video from YouTube
6. Video - Revision
7. Video - Experience Sharing (Alumni/Industry)
8. Supporting Material
9. Sample - Short Structured Questions
10. Contact Us

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Part 1 - YouTube
Part 2 - YouTube

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(26) Project Management Lifecycle: Initiation - YouTube

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Part 1 - YouTube
Part 2 - YouTube

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Part 3 - YouTube

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Part 1 - YouTube
Part 2 - YouTube
Part 3 - YouTube

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PMBOK_Guide

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https://www.youtube.com/watch?v=x7A9idByPA4

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Project Management

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Chapter 07 - Revision Managing Project Risk

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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Template Example - Project Budget Template

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Template Example - Project Budget Template

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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https://drive.google.com/file/d/1Nax_Kxsvb8W_sUs0IRmYie2B72j34At4/view?usp=sharing

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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https://drive.google.com/drive/folders/159lo2ZYWBLdPvNO4svqmFaSfMq5cli22?usp=sharing

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Q1. A project communication plan must support communication among various project stakeholders related to project status and progress. Provide and explain FIVE (5) main areas that are needed in developing the effective and efficient project communication plan.

Q2.  Identify and explain ONE (1) Information Technology (IT) tools that is able to support project stakeholder group meeting communication based on each  following condition:
- Meeting at different times but occur at the same place.

-  Meeting at the same time but occurs at different places.

Q3. Use the project performance metrics, Expected Time to complete (ETC) and Estimate at Completion (EAC) typical and atypical variances, to compute the final cost of a project based on the following data:

Cumulative Actual Cost = RM9000

Budget at Completion (BAC) = RM50000

Cumulative Earned Value = RM12500

Q4. Analyze Schedule Variance (SV) and Schedule Performance Index (SPI) with its indication based on following data:

Earned Value (EV)= RM8000

Planned Value (PV) = RM12000

Actual Cost (AC) = RM10000

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4. Video - Alumni/Industry Experience Sharing 

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4. Video - Alumni/Industry Experience Sharing 

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Template Example - Project Schedule Template

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Template Example - Project Schedule Template

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Example of Template for Project Closure

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52. Closure Template - Post Implementation Review.doc

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Q1. In order to have an effective and successful project risk management, explain why commitment by all stakeholders is important.

Q2. Discuss what is your own risk in certain areas, such as finances, personal relationships, lifestyles, etc. You need to determine at least four areas or categories. After you pick the areas or the categories, you have to create a risk respond plan.

Q3. In order to have an effective and successful project risk management, explain why commitment by all stakeholders is important.

Q4. Project risk management focuses on identifying, analyzing and developing risk strategies for responding to project risk in a more efficient and effective ways.  Briefly explain each risk strategy below.

·      Exploitation

·      Sharing of ownership

·      Enhancement Acceptance

Q5. Mr Zubir is the project manager of Setia Maju Sdn Bhd who is interested to implement  Systems Applications and Products (SAP) in the company.   He and his team believe that SAP will help Setia Maju Sdn Bhd to be more agile in providing quick respond to market’s and customer’s needs.  Considering the complexities of SAP implementation, they decided to hire international consulting firm located in India to assist the implementation of SAP in the company.  However, outsourcing needs to be carefully planned since it might involve few risks.

Identify ONE (1) technology and ONE (1) nontechnology risks that Setia Maju Sdn Bhd may face when outsourcing IT project to a company in foreign country.

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Q1. Managers and technical people sometimes might have false beliefs regarding the implementation of the new product or system to the people in the organization. Give ONE (1) possible false belief that might occur among managers and technical people.

Q2. Change management is a structured approach to transitioning individuals, teams and organizations from a current state to a desired future state.  It is an organizational process aimed at empowering employees to accept and embrace changes in their current environment.
Briefly explain the approaches to change management as listed below.

·      Rational-Empirical Approach

·      Normative-Reeducation Approach

·      Environmental-Adaptive Approach

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https://www.youtube.com/watch?v=TMT_WPFh6RU&t=50s

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Q1. Suppose you have been as a consultant for a project by XYZ company that is interested to develop web based application to manage their customer ordering process.  Provide ONE (1) example of scope statement that able to fulfill the XYZ project needs and expectations.

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Q1. Selective outsourcing has become a strategic initiative for many organizations worldwide.  Define selective outsourcing.

Q2. Project-based organization is one of the organization structures that determine the resources, processes and project structure of the organization.

Explain how Project-based organization structure influences the selection of a project manager and access to resources?

Q3. Both organizations and projects often acquire information systems from external sources such as vendors, suppliers, or consultants. Once the information systems are purchased, it is important that the project sponsor, the IT project manager, and the project team help prepare the users, or targets, of the intended change before the system is implemented.  Explain TWO (2) reasons why many companies are turning to outsourcing.

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Q1. In managing software or information technology projects,

describe how the use of project management software helps a project manager in the planning and execution phases of the project life cycle.

Q2. Explain briefly each of the NINE (9) project management knowledge areas?

Q3. Most reasons that caused project failure can be grouped into four categories which are:

i.       people
ii.      processes
iii.     technology
iv.    organization

Explain each category and provide ONE (1) example under each category  that can be considered   as a potential failure of a project.

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Q1. Conflict arises when people perceive that their interests and values are challenged or not being met. Identify and briefly explain TWO (2) approaches that can be used by project manager in managing conflicts.

Q2. What is resistance? Why does an individual or group resist the implementation of a new information system?

Q3. Company ABC has started to implement a newly purchased management system.  However there are approximately 60% of the staff who are not agreed to implement the new system.  As a project manager, how are you handle this situation? Relate your answers by applying the conflict dealing approaches.

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Q1. Ishikawa diagram was created by Kaoru Ishikawa that identifies possible causes for an effect of problem.   Briefly describes about the diagram and explain how it can be used as a quality control tool for an Information Technology project?

Q2. Joseph Juran is one of the well-known Total Quality Management (TQM) Gurus. He suggested that by embracing certain principles of the quality management, an organization can improve the project quality planning.

Based on Joseph Juran's philosophies, briefly explain how the quality planning can help to improve customer's needs.

Q3. Metrics are necessary for gauging quality by establishing tolerance limits and identifying defects in projects. A set of metrics allows the project manager and team to monitor each of the project standards. There are three categories of metrics which are process, product and project. Explain and provide ONE (1) example for each category of metrics.

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Chapter 06 - Revision_Project Planning Schdule and Budget

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4. Video - Alumni/Industry Experience Sharing

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4. Video - Alumni/Industry Experience Sharing

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www.researchgate.net needs to review the security of your connection before proceeding.

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Guest Lecture - Ts. Dr Syarifah Bahiyah (UPNM)

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Guest Lecture - Ts. Dr Syarifah Bahiyah (UPNM)

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Rubric - Project Proposal and Business Plan

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Rubric - Project Proposal and Business Plan

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Syllabus and Scheme of Work (SOW) Version 2

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Syllabus and Scheme of Work (SOW) Version 2

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Submit your Business Plan and Presentation Video by providing Google Drive link - create access for hasiahm@uitm.edu.my.
1. Create a folder - 6C1 Project Title
2. 6C1 Business Plan.pdf
3. 6C1 BP Presentation

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Submit your Business Plan and Presentation Video by providing Google Drive link - create access for hasiahm@uitm.edu.my.
1. Create a folder - 6C1 Project Title
2. 6C1 Business Plan.pdf
3. 6C1 BP Presentation

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Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.