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Is there no warning when making a request that says the requestor has already reached the limit of the number of requests their institution is allowed to make to that donor? There didn't seem to be in the demo despite the limit having been reached. Could create confusion - requestor thinking they are being ignored when actually the order didn't go through.

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Is there a way to update the index seminum if I run out of seeds of one species originally present in the catalogue uploaded? I mean without uploading a new csv

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is there already information concerning phytosanitary labels and regulations required for sending the seeds to different countries in and out of the EU

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Just starting setting up an Index seminum etc. What is your suggestion how to take the steps and set up everything to make it as good as possible to work with all the programs and regulations as possible? 

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Just starting setting up an Index seminum etc. What is your suggestion how to take the steps and set up everything to make it as good as possible to work with all the programs and regulations as possible? 

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Will the platform be keeping records on the exchanges long term? In terms of future records but also in terms in compliance?

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Is there any way to inform the community that your index seminum is open?

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How does this tool deal with seeds coming from Satellite gardens of a parent botanic garden? For example in our index we have a separate section for our alpine satellite garden.

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Can I enter only some data about my seeds? For example only the family, or only the species and edit the record later? Is it better to leave the fields empty, if i don't want to fill them in that moment, or it is better to put something there, like "-" or "empty"?

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When we upload a plant name you said it is checked against the BGCI names database. Do you only check for spelling mistakes or do you check for taxonomic conflicts as well?
Also, what happens if there is a conflict with the spelling of an author/species/variety, etc? Can you "force" our way of spelling?

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Maybe the current plant databases might want to be able to connect directly to this platform so we can upload directly via the database application - would BGCI be open to working with database companies to create these links?
Carl Berthold

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Is it possible to export one file including all the orders from all different requestors? I was thinking if this could be done in the end of the "ordering season" and then imported into IrisBG via the data import function. /Stina Weststrand

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Will the platform keep records of requests as they are completed so that at the end of the season, I can export statistics of all requests and compare with those of previous years?

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Export files disabled when order is completed

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Export files disabled when order is completed

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We should be able to retreive export files (CSV, XLS) of our exchanges always, also when completed.

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It would be wonderful if it was possible to upload a wish list, perhaps as a CSV file or a type of batch search. Even better if you would receive an email when a taxon from you wish list appears on Index Seminum

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"Count-down" function to record how many packets of a given seed accession remain

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"Count-down" function to record how many packets of a given seed accession remain

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In our present system, we record the possible number of requests we can fulfil per accession, and count this down for each order. Once this gets to zero, no further orders can be recorded. To have such a function would be excellent for those gardens that prefer to process all incoming requests at the "end" of the exchange season, and ensures that no superfluous labels are generated.

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It would be interesting to eventually have a place where we could know if the material we have sent has germinated. Maybe linked with the horticultural infos (how to grow and best ways to ship)? We have been wondering for years if certain ephemeral spring plants keep their potency during shipping.
Thanks for this great initiative
Anaïs Rinfret-Pilon, Montreal Botanical Garden, Canada

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Does the catalog have to be entirely in English ? Ex: Our catalog is bilingual with each plant collection info in French.

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Can we create more than 1 catalogue and have access to all of them at the same time? Let's say we would like to publish 2023, and then keep it on the platform (but inactive) even when will be publish 2025, is that possible ?

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I see that it is possible to add fields but wouldn't it be better to add the habitat (there is already the altitude) in the standard form? It would also be convenient to add the search for this field.
Maybe do the same with the Cultivar field.

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I started using the tool successfully, but when the catalog becomes inactive, I can't find it by clicking on my institution. The system offers me to create a new catalog.
However, if I go back in my browsing history, I can go back to my accessions, modify them and put the active catalog back. It therefore becomes visible again.
When the catalog becomes inactive, how do I return to it if I have closed my internet browser?

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Fort the required fields ABS, CITES and Biosecurity possible values are Yes/No, but in the Amsterdam BG example it is stated as 'unknown'. There is CITES checklist that can be linked to the existing databases, but other two values should be added manually?  Is there a general list for ABS and Security to be used or is the value 'unknown' accepted at this time? BG Zagreb