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This Padlet serves as a comprehensive guide (from A to Z) for participants who will be joining the Erasmus+ 'Exchange' or 'Training' project through Cyclo Project ry. The information provided here will be beneficial for newcomers to Erasmus+ projects. However, we highly recommend that all participants thoroughly read each chapter to prepare themselves for the upcoming mobility project.

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Cyclo Project ry was established in early 2017 by graduate students from Tampere University, Finland. Our core mission is to explore avenues for promoting sustainable co-creation development through cultural youth projects across European countries. Since 2023, our emphasis has transitioned to 'Moving Rural Youth Forward,' aligning with Youth Goal no.6 under the EU Youth Strategy. Our organization is governed by a board consisting of six members. If you have any questions, please feel free to reach out and stay connected!

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How familiar are you with Erasmus+ and what do you know about it? Many people are aware of the exchange programs facilitated by bilateral agreements between two or three universities, often aimed at obtaining a degree. Some may also be acquainted with the Erasmus+ Mundus Programme.

In fact, all of these are correct answers. However, the Erasmus+ program encompasses much more depth and involves a variety of actions beyond individual exchanges. (https://erasmus-plus.ec.europa.eu/) The programme consist of three key actions as following:

1. Erasmus+ Key Action 1 focuses on mobility projects, providing opportunities for individuals to undertake learning, training, and teaching experiences abroad.

2. Key Action 2 supports strategic partnerships between organizations, fostering innovation and exchange of best practices to improve the quality and relevance of education, training, and youth work.

3. Key Action 3 targets policy reforms, promoting cooperation in the development and implementation of innovative policies in the fields of education and training.

...All right, the above maybe difficult to understand but just want all you to make sure that you are going to other countries under this action 1 for individuals, especially for youth and youth workers.

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KA152 - Mobility of young people (Youth Exchange Programme)

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KA152 - Mobility of young people (Youth Exchange Programme)

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Erasmus+ Key Action 1, KA152, is dedicated to the mobility of young people and aims to provide transformative experiences through activities like youth exchanges, volunteering, and learning projects. The key action focuses on enhancing personal development, fostering intercultural awareness, and promoting active citizenship among participating youth. Projects funded under KA152 contribute to the acquisition of valuable skills and competencies, empowering young individuals to navigate a globalized world. By supporting mobility initiatives, KA152 plays a crucial role in building a more connected and inclusive European community, ultimately contributing to the overarching goals of the Erasmus+ program. This key action underscores the importance of international experiences in shaping the next generation of European citizens.

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KA153 - Mobility of youth workers (Youth Training Programme)

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KA153 - Mobility of youth workers (Youth Training Programme)

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Erasmus+ Key Action 1, KA153, supports the mobility of youth workers, providing opportunities for them to participate in training courses, job shadowing, and networking activities across Europe. This initiative aims to enhance the professional development of youth workers, fostering the exchange of best practices and the acquisition of new skills. Projects under this KA153 contribute to building a network of competent and motivated youth workers, ultimately strengthening the quality and impact of youth work in different communities. The mobility of youth workers within the Erasmus+ program plays a crucial role in promoting collaboration, intercultural understanding, and the sharing of innovative approaches to youth engagement. By facilitating these experiences, Erasmus+ aims to empower youth workers and enhance the overall effectiveness of youth initiatives across the European Union.

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Successful participation in the project hinges on embracing Intercultural Exchange. For instance, in most projects, the host organization typically requests participants to bring something from Finland to share their culture during an intercultural evening. Below, we've outlined some instructions and provided materials for your convenience. Feel free to use them as needed :)

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If you think about what is the most famous Finnish foods, what about Salmiakki? Followings are some foods, drinks and materials, dances, songs idea.

Foods, snacks:

Salmiakki, Fazer chocolates, Hapankorppu, Cinnamon rolls...

Drinks:

Glögi, Salmari, Finlandia vodka, Koskenkorva, Minttu, Jaloviina...

Dance, songs

Ievan Polkka, Cha Cha Cha, Metal songs...

Presentation Materials:

There are a bunch of beautiful video and memes in YouTube.

Thanks for Finland Promotion Board, there are professional presentations they developed for promotion purpose. You could download from following website. However most organizations does not wish to have long presentations so please aware others opinions

https://toolbox.finland.fi/life-society/finland-a-basic-presentation/

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The project involves two types of networking.

Active participation is crucial for most participants, as falling below a 90% attendance may pose reimbursement issues. While the specific rule varies between projects, it is advised to attend all sessions unless there are valid reasons, such as unexpected illness. Building new connections and sharing opinions with fellow participants are key to the success of the project. It's important to be mindful of differences—people vary in culture and habits. Respect these diversities for a more harmonious experience.

In addition, we kindly encourage you to engage in discussions with other partner organizations participating in the project, fostering connections and potentially establishing partnerships for future projects. Prior to these discussions, please thoroughly review our website, and if you have any questions, do not hesitate to reach out to one of our board members.

Cyclo Project ry : https://cyclo-project.fi/

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Firstly, it's important to note that the project is not your holiday trip but a part of the European Union's programs funded by taxpayers from EU countries including your parents. As such, please show respect to the trainers, facilitators, and fellow participants. Additionally, adhere to rules set by the host organization, both at the national and local levels. Typically, maintaining silence after 10 pm is required. Show consideration for others and the local community. Refrain from bringing any types of drugs. If you have food allergies or disabilities, kindly inform the host organizations in advance. Active participation is crucial for success, and if you have any questions, always feel free to ask your trainers.

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Active engagement in dissemination activities and enhancing visibility are essential components of project participation. While specific requirements may vary depends on the host organization and the nature of individual projects, here, three common dissemination activities are mandatory. Please read carefully following sections.

1. Enhance project visibility throughout its duration by utilizing our social media accounts for regular updates and tagging.

2. Share comprehensive project reports on our official social media platforms.

3. Organize a dissemination workshop within your local area to promote awareness and understanding of the project.

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For regular updates throughout the project duration, we kindly request you to upload photos and videos of the activities to your Instagram STORY (not Post) by tagging our organization. To facilitate this process, please adhere to the instructions provided below.

1. Please follow our Instagram before posting https://www.instagram.com/cycloproject/

2. When you upload your photo or video, please make sure tagging our account name @cycloproject

3. During the project periods, please upload at least one story everyday

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After the project is concluded, kindly create an official completion report by one of the participants or through collaboration with them. The report should be presented in a free-form style, as it will be shared on our Instagram post, Facebook page, and official webpage. You can refer to examples on our Facebook page for guidance. https://www.facebook.com/cyclo.project.finland Once prepared, please send it to info@cyclo-project.fi and ensure to attach 7-10 relevant pictures in 10 days after the project completed.

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Organizing local workshops is optional, with some host organizations requiring them. However, we highly encourage hosting workshops in your surroundings. For instance, you can gather with friends and colleagues to share what you've learned through the project. This significantly contributes to the visibility of our project and enhances our prospects for future initiatives. If you organize some of them, please remember to take some pictures. We may upload your activities in our official channels.

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Logistic guidelines vary depending on the projects and countries you travel. Therefore, before making preparations, we kindly ask you to thoroughly read the accompanying information pack. Following is the essentials for the logistic preparation.

Please do not buy any transportation tickets including flight before you receive the permission from us or host organization.

Once you bought the tickets please keep the original bills and boarding pass until we ask after the project finished. (If you check-in with your phone, please make screenshot). Ryanair disappear after the flights.

Please make sure to bring European Health Card, we recommend to purchase travel insurance.

For accommodation, you will stay with others. Please respect local rules and others.

Travel reimbursement takes usually 2 - 3 months after the project completion and maximum amount id depends on distance from Tampere (our organization) to the project venue.

Make sure the emergency numbers in local. Some countries are different dial numbers.

Some countries may require the visa, please applied them in advance.

Most project permit to stay 2 days before or after the project completion. However these periods, you have to prepare the accommodation by yourself.

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I believe Finnish participants are meticulous in their preparations, considering factors such as temperature differences. However, we have compiled some additional lists that you may find helpful for the project.

1. Passport/ID card

2. Medicines if needed

3. European Health Card

4. Travel insurance paper if needed

5. Towel (some project are needed)

6. Swimsuit

7. Slippers

8. Laptop (some project are needed)

9. Comfy cloths

10. National foods or sweets

11. Instruments if you played

12. Cash (some country)

13. Yourself :)

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Congratulations!

After the project you will receive so called Youth Pass which you could add to your CV.

We have also official Alumni Network in WhatsApp for sharing their contacts, upcoming projects. Please add yourself from this link)

https://chat.whatsapp.com/KIqU1cd0bmo8RyEUkGdISZ

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Upon completion of the project, the European Commission will automatically send an evaluation form to your email address. Please remember that this email may often land in your spam folder, so be sure to check there as well. The completion of this evaluation form is mandatory for reimbursement. Additionally, we kindly request that you promptly fill out our organization's internal evaluation following the project's conclusion.

https://forms.gle/TRgQxZ3konky6Vyr5