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Leveraging ChatGPT as Grant Proposal Assistant

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Leveraging ChatGPT as Grant Proposal Assistant

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ChatGPT4 advice on 12.11.23:

Here's a podcast script tailored for medical school faculty on leveraging ChatGPT for assistance in writing grant proposals:

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[Intro Music]

Host: "Welcome to "New AI Tools", the go-to podcast for insights and tips in medical education and research. Today, we're exploring a cutting-edge tool, ChatGPT, and how it can assist you in the often daunting task of writing grant proposals.

[Transition Effect]

Host: "Grant writing is an essential skill for researchers, but it can be time-consuming and complex. Here’s where ChatGPT, an AI language model developed by OpenAI, comes into play.

First, brainstorming. ChatGPT can help generate ideas for your research proposal. Describe your research area, and it can suggest various angles or questions you might explore.

Next, let's talk structure. A well-organized proposal is key to success. ChatGPT can assist in outlining your proposal, ensuring all necessary sections are included – from the abstract to the methodology, and budget.

[Slight Pause]

But what about the writing itself? This is where ChatGPT really shines. It can help draft sections of your proposal, provide language for complex scientific concepts, or even suggest edits for clarity and coherence.

A crucial part of grant writing is revising and refining. Use ChatGPT for feedback on your drafts. While it doesn't replace peer review, it can offer initial insights to improve your proposal.

[Conclusion Music]

Host: "Remember, while ChatGPT is a powerful tool, it’s not a replacement for your expertise and critical thinking. Use it as a supplement to enhance your grant writing process.

Try incorporating ChatGPT into your next grant proposal workflow and see how it can make the process more efficient and maybe even a bit less daunting.

That's all for today's episode of "New AI Tools". Join us next time for more practical tips and tricks in the world of medical education and research."

[End Music]

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Safeguarding the Integrity of Original Contributions

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Safeguarding the Integrity of Original Contributions

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McCoy asks: Let’s say I upload a rough draft of a grant proposal to Chat4 for polishing. Are you training on these data or do you forget our conversations?

ChatGPT4 responds 12.11.23:

As an AI developed by OpenAI, I don't retain or train on personal data shared during individual interactions like the one you described. Each conversation with ChatGPT is designed to be independent, and the data from these conversations is not used to train the model further. This approach is in line with OpenAI's commitment to user privacy and data protection.

When you interact with ChatGPT, the system does not have the capability to remember personal data from one interaction to the next, which means I don't have the ability to recall personal data or documents that users have previously shared or discussed. This ensures that sensitive information, like the contents of a grant proposal, remains confidential.

For any specific concerns about data privacy and usage, it's always a good idea to refer to OpenAI's privacy policy and terms of service, which provide detailed information on how data is handled and protected.

In summary, if you were to upload a rough draft of a grant proposal for assistance, this data would not be retained or used for training the AI model. Each session is independent, and privacy is a key consideration in the design and operation of the system."

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Lise writes: ChatGPT imagines humans analyzing data like this. 

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Ethical Considerations about Using ChatGPT

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Ethical Considerations about Using ChatGPT

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ChatGPT4 writes 12.10.23:

"Using ChatGPT in your research methods for academic papers, especially in tasks like crunching de-identified focus group data, raises several ethical considerations. These include concerns about biased and inaccurate outputs, privacy violations, potential for plagiarism and cheating, and copyright infringement. It's crucial to be transparent about your use of ChatGPT, critically evaluate its outputs, and follow your institution's guidelines on the use of AI writing tools. Acknowledging the use of ChatGPT in your paper, especially in the research methods section, is essential to maintain ethical standards in academic publishing. For more detailed insights, you can refer to Scribbr's article on the ethical implications of ChatGPT in academic writing and research.

Can you please summarize the Scribbr article?

Certainly! Here's a brief summary of the key points from the Scribbr article on the ethical implications of using ChatGPT:

- Biased and Inaccurate Outputs: ChatGPT may reflect biases present in its training data and sometimes produce inaccurate information.

- Privacy Violations: ChatGPT stores conversations for training purposes, raising privacy concerns, especially if sensitive information is shared. [The Chatbot denies this].

- Plagiarism and Cheating: Using ChatGPT in academic contexts might lead to cheating, such as passing off AI-generated content as original work.

- Copyright Infringement: ChatGPT can reproduce copyrighted content, posing ethical and legal issues. It's important to critically evaluate ChatGPT outputs, be transparent about its use, and follow institutional guidelines. For more information, you can read the full article on Scribbr's website https://www.scribbr.com/citing-sources/ethical-implications-chatgpt/

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The process of grant writing has always been time consuming. 

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McCoy writes 12.11.23: While ChatGPT can assist you with formatting the documents required by grant funders, this may not be acceptable for all types of research projects and grants. Approach with caution.

But ChatGPT can help you update a biography.

It can help you write a letter Ask a colleague to write an approval letter for the project?

ChatGPT4 can provide templates for all of these types of documents: bio-sketches, budgets, recommendation letters, Letters of Intent. It has the capacity to search the web for information about other researchers on your team, the funders, funding priorities, and exemplars for award winning grant proposals.

However, as a researcher, you are responsible for every word of those documents. It can easily make errors, so you have to carefully read every phrase.

It is extremely important to redact any personal information as you polish drafts.

As you submit your IRB application, indicate which sections were developed with the assistance of ChatGPT or other AI tools.

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Meeting Minutes - Easy to take, but time consuming to summarize! 

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McCoy writes 12.11.23: You can use ChatGPT to analyze and summarize your grant team notes. Here are the steps:

1. During a Zoom meeting, after first requesting permission from participants, select the Zoom "transcribe" function.

2. Download the transcription of your meeting from Zoom.

3. Copy that transcript into a Word file.

4. Redact or replace names of participants with codes, using the "Search and Replace" function in MS Word.

5. If you can see the paper clip icon next to the Chat field, write a prompt, such as: Take this attached document, and summarize it as meeting minutes, one page long.

6. If there is no paper clip icon, then paste each segment of the meeting by agenda topic into ChatGPT, and ask Chat to summarize the notes by the agenda topic.

7. Be sure to ask Chat to add a section called "Action Items"

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McCoy asks: What are the NIH rules about using AI for grant application preparation? ChatGPT4 writes 12.10.23:

"The National Institutes of Health (NIH) has set specific restrictions regarding the use of generative artificial intelligence technologies, including large language models like ChatGPT, in the context of peer reviewing grant applications and R&D contract proposals. According to NIH Notice NOT-OD-23-149, released on June 23, 2023, NIH scientific peer reviewers are prohibited from using natural language processors, large language models, or other generative AI technologies for analyzing and formulating peer review critiques for grant applications and R&D contract proposals. This prohibition is part of NIH's effort to maintain the security, confidentiality, and integrity of the peer review process.

The use of AI tools in this context is considered a violation of NIH’s confidentiality and integrity requirements for peer review. Reviewers are cautioned against uploading, sharing, or discussing content or original concepts from NIH grant applications, contract proposals, or critiques with online generative AI tools. This restriction is in place because AI tools can require detailed information inputs and there is no guarantee regarding the future use, storage, or viewing of the data inputted into these systems. As part of standard pre-meeting certifications, NIH Peer Reviewers will be required to sign and submit modified agreements affirming their understanding and compliance with these confidentiality requirements, including the prohibition on using AI tools in the peer review process.

However, it's important to note that these restrictions apply specifically to the use of AI in the peer review process by NIH scientific peer reviewers. There's no specific mention of restrictions on using AI tools like ChatGPT for preparing grant proposals by applicants. Therefore, while the use of AI in peer reviewing NIH grants is restricted, the use of AI for assistance in writing grant proposals does not appear to be explicitly prohibited by NIH, based on the information available from these sources.

For more detailed information, you can refer to the NIH Notice [here](https://grants.nih.gov/grants/guide/notice-files/NOT-OD-23-149.html) and additional insights provided by Harvard T.H. Chan School of Public Health Research Administration [here](https://hcsra.sph.harvard.edu/news/use-generative-ai-technologies-prohibited-nih-peer-review-process)."