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Customer(SCMS STUDENT 3RD YEAR INVOLVED IN R&D)

Sponsor

Project Team (Scriptor /researcher/financial adviser,

audit, web dev)

Project Manager

Pms Vendor

SCMS(lecture , tech center,maintenance people??)

Aut

Are we making power/interest grid for them brownie points ;)

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Title page

table of content ahem tae

format/font/font size

proof reading

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lol that spelling , someone plz help

introduction needs to be more fluid

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Average needs to be specfic (2s)

Everything else seems on pa , awesome

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introduction need a little more flavor , prob break up the sentence into 2 bits.(Gotta start project with a bang)

sum up with this is going or believed to solve x,y,z problems.

Task 6 seems legit , nice work ,

maybe we could add stakeholder evaluation

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So saving $500000 has been mentioned twice

526 % return mention twice

^^^ should not be mention to often

all to do notes must be a unanimous decision.

Task 10

Project Charter

Stakeholder management

kick off meeting

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$ 50000 error ($40000 + $10000) includes both pms + maintence

give an example where money can be used else where.

end of 3rd paragraph maybe add this is y it is crucial to ahead with this project or at the end maybe????

OTHERWISE GOOD JOB !!!!

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1.Take no Action : This is a plausible option as student where able to make do during the past.However technology is constantly changing and old methods ,which students where once accustomed to may no longer help student to achieve the best they can.
2.
Jira is an online web-based PMS using cloud platforms and tool to give students easy access in doing their work and obtaining files for a cost of $1500 dollars a month based on 200 students. This meets the requirements for our budget as is would cost at maximum $1500 *12 for the year giving you $18000 + $10000 of Internet fee  =$28000.

Not only is it convenient and within out budget it meets the requirement and functionality provided by microsoft project, such initiating, planning, executing, monitoring and controlling, and closing projects., executing. While this is good option it cannot keep up with the demand of student if there where more then 200 students enrolled in R&D per semester.

3.Our best option is to use Rational plan for $94 a month as it solves all issue from user ability, functionality, access of files and is well below the cost margin and budget we have obtained. $94 a month with unlimited storages space and access for 12 months + Internets fees =$11,124. This obviously our best choice.

Note Functionality for Rational plan is terms of initiating, planning, executing, monitoring and controlling, and closing projects as well as providing a bonusfeature of gnat charts

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Currently SCMS does not have solutions for students using Microsoft project on non-windows based platforms, students continue facing data integrity problems when accessing files saved on auts computer from home, aswell not being able to access a file which are cruical for succues, saved on there colleges account. R&D projects can become extremely large and causing student to run out of allocated memory.

However a great solution to this problems mention above can be solved by switching to a web based pms system which  is universal to all platforms.Student with an internet connection can have access to files and programs on the go ,aswell the files created by the group in which the student is involved. Web based platforms tend to have unlimited user space.

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10 weeks split in 3 3 weeks

1 week is exploring MP and finding and alternative within the guidelines, this means completing Part 1 of the assignment. Also consulting a R&D student.

The product life of the wiki is as long as the wiki is relevant.

Flexible

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Potential Risks involved in this project is going over budget, affecting both the NPV and the ROI, which could effectively lead to bankruptcy or extra funding for the project. This will bring project to halt and thus waste time and salaries causing a deficit to the SMCS.

Maintenance of equipment could vary as time go by, equipment may be to be replaced or new software and hardware maybe need to purchased causing set backs to the project. This could also mean cloud platform and tools became out dated.

The company hosting the cloud based software could run out of business thus failing R&D Students from completing there projects as well as cloud server not being 100% safe.

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7.0 Budget Estimate and Financial Anyalyis - Henry

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7.0 Budget Estimate and Financial Anyalyis - Henry

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Budget is 80000. 50000 is for maintenance, which includes internet costs.

Net present value (NPV) for the project is positive which means it the school will save 1.1 million and help secure the future.

Return on investment (ROI) for the project will be to ensure that the school will be getting a return on what they have invested into the project.

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6.0 Preliminary Project Requirements - Reno

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6.0 Preliminary Project Requirements - Reno

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List and briefly explain all the key requirements.

1. The wiki must describe two PMS and compare at least one key functionality of each software.

2. Project is expected to start on the 3rd August and finish (including the completion of all deliverables and presentations) on the 16th October. Wiki should be running by 2nd October.

3. Comply with the $40,000 yearly usage fee expectation.

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1.Rational plan $94 a month unlimited

2. Jira cost $1500 per a month based on $2000 students

3. Do nothing

best option - Rational Plan

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Nature will rise against you(Nature of product)

Anyone can edit the wiki, but each edit must be approved by creator

Intuitive

Real-time

Multiple users

Keeps records of edits

Flexible tool

Accesible anywhere with a electronic device with Internet connection

Easy navigation

24hr access

Quick access

Translate

Saved on AUT server

provide info on products and links

Compqarison between PMS

FEATURES OF MP

STAKEHOLDERS

Easy access for group

Easy access for future students

All in one place

IMPACT ON BUSINESS

Expected payback 1 year (High values low risk maybe)?

This approach is beneficial saving the SCMS Depart over a million dollars

ROI =526% (MUST BE GOOD) <-- what does this do?

Hardware/Software

Servers/wifi/computers /computer labs , extension sockets/power <-- PMS

wifi/computers/devices with internet connection <-- wiki

Any computer running a web base platform.

Servers running at least i5 and higher

Accessibility /Security

Wiki accesible to everyone

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2 cloud-based PMS which eliminate a need for a license

To inform students on PMS for R&D project

Save SCMS software costs by 500000

Long term - Implement a wiki with these details informing students on selecting a PMS for their R&D

Regular updates due to software updates

Comparison between 2 PMS

PMS must contain MP key features and functionalities

Wiki up and running by 2nd Oct

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Students on MAC cannot access MP

Students using MP at AUT run into insufficient memory space and unable to access from home. However AUT has a file system for accessing files which students are unaware of. And a bonus of using Cloud-based all files are in one place.

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Provide brief information on why the organization wants to undertake this project. One paragraph (3 or 4 sentences)

SCMS requests a wiki describing 2 cloud based PMS products (through ASP > SaaS deployment model) which a ssists final year students in selecting a PMS for their R&D Project.

PMS must assist the student teams towards project completion by facilitating planning, executing, monitoring and controlling project activities.

It is expected to describe and compare at least one key feature/ functionality across each of the process groups of initiating, planning, executing, monitoring and controlling, and closing projects.

By using SaaS approach it is expected that SCMS will eliminate the need to purchase PMS licenses and therefore reduce its software costs by $500,000 per year for the next 3 years

Staff have received complaints about MP not being integratible and accessible from home on different systems

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The objective is to design and create a wiki page on two different cloud based project management software's (PMS) to help third year students at SCMS. We will review key aspects of each PMS outlining the key features that they have.  We will also compare at least one key feature/functionality across each of the process groups of intitiating, planning, executing, monitoring and controlling and closing projects.

The long term objective of this wiki is to allow the students to use PMS products to help assist the student teams towards project completion by facilitating, planning, executing, monitoring and controlling project activities.