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If the EA is working directly with the student and needs to know the information to create an action plan to better support the student then yes. Otherwise, I would not disclose that information.

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Discussing students around earshot of others is a breach of privacy, while discussing teachers behind their backs is actually a breach of TRB ethics as if a teacher has an issue with another teacher, they are required to solve it with the teacher in question before any further action. In this situation, I would approach the teacher and diplomatically point out the breach of ethics/privacy.

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Be respectful and mindful; Do not speak about students, teachers, parents in front of other students, teachers, or parents

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If an EA is working with the student who is recently diagnosed, then information such as their IEP can be shared.

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Having the door closed during meetings where student information will be shared.

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A running record reading assessment could be shared to appropriate teachers if they are directly working with the student on reading and it would be beneficial to the student if their new teacher(s) could see it.

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Lorien thinks the following needs privacy protection...

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Lorien thinks the following needs privacy protection...

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information for need to know basis: gender assignment, family situation, current living situation, any concerns expressed by the teacher/parents, additional information provided by specialists.

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If a parent requests information, first check whether a parent is allowed to have access to this information. Is there a custody arrangement? If so, the paperwork must be in the student’s file to support this.

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If you know that a child is in danger, it is your legal obligation to report.

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In general, people have the right to access their personal information

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1. Sometimes, there are old files that are no longer needed for filing. It should be placed through a shredder instead of in a recycling bin as students and others may still have access to it.

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Surina thinks it is important to know that.....

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Surina thinks it is important to know that.....

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*personal information must be kept for at least 1 year (Guide to Good Privacy Practices, 2019)

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Phones - Close your door and make sure you don’t have students or others listening when calling parents.  Keeping a file with information about who was called and some details is a good very important.  Make sure this information is also kept private.  I usually label my phone file something like September Start Up Info or Teacher Quotes, nothing that refers to parent phone calls.

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Ensure if you are posting students’ test scores that they are posted by student number and not by name.

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Any sharing of personal information with an outside agency (medical professional, tutor, clinician, etc) needs to have signed consent by the family.

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Disclose information on a need to know basis.

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Copies of psycho-ed results (both those done in district and privately) may be shared with teachers involved with student during summative meeting, but are generally returned to the psychologist at the end of the meeting for shredding.  Teachers can access a copy in the student file (however I believe in my district they are beginning to be placed as a digital file).  Parents receive a copy for their personal records.  These are private and should not be copied.

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1. Student files should be kept in the office and signed out by staff. The files should never be taken off school property or have parts removed.

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I have a ‘Record of Phone Call’ form beside my phone and if I am having a conversation with parents, I let them know that I will be taking notes to help me remember the information accurately. The notes then either go into a secure student file, or depending on the importance of the information, may get used for the intended purpose and then shredded.

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Private workplace conversations must be held in secure areas (not in classrooms, staff rooms etc.)
Not all staff are to be privy to each student’s personal information.