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From the OIIT Help Desk: How to maintain Student Privacy online 

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From the OIIT Help Desk: How to maintain Student Privacy online 

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Many of our educators are sharing best practices online, engaging with students and their families, and posting some of the amazing work going on during the Coronavirus closure. We want the entire BPS community to continue to collaborate while also maintaining the confidentiality of our students. The following tips will help you adjust to the new way of teaching & learning while maintaining our obligations under the Family Educational Right to Privacy Act (FERPA)

For more information on our obligations, please refer to the Boston Public Schools' Acceptable Use Policy below;

Group Video Chats - Hangouts, Zoom, or other video conferencing tools

1. Send invitation links privately to students via email or chat and avoid posting public links to your video conferences. This will prevent strangers from joining the conference while you are working with students.

2. Do not use any recording tools when students are in the conference. This includes audio-only calls because students may inadvertently share their own personal information.

3. Never discuss grading or student performance with other students on the video call. Services like Zoom allow for separate rooms so that you can have personal meetings with students to discuss privately.

1. Avoid situations where you may accidentally share the image or other personally identifiable information on students on public social media without the written permission of the parent.

2. Never post any image that could contain student learning outcomes. For example, if you are posting photos of your "virtual classroom", make sure that you do not have any graded student work on your table.

3. If you notice your students using social media to broadcast their own personal information, you may want to remind them to be careful. Not all of our students recognize what is private or public on the Internet.

Collaboration Tools (i.e. Gmail, Google Docs)

1. Always keep student information in the Boston Public Schools' GSuite environment and NEVER use your personal email account to share or store information. Please remember that the BPS GSuite environment has many protections that are not found in the consumer version of Google tools. For example, information contained in a personal Gmail account (@gmail.com) can be used for advertising.

2. The default setting for a Google Doc is private; it is always best to keep a document limited to the participants of the document unless the document will not have private information and there is a small group of editors. BPS recommends that you never allow a document to be made editable by anybody with the link.

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Many of our educators are sharing best practices online, engaging with students and their families, and posting some of the amazing work going on during the Coronavirus closure. We want the entire BPS community to continue to collaborate while also maintaining the confidentiality of our students.

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Is it possible to activate the google Voice for our school gmail so that we can send call, text, group text etc.. to the students / families?

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I have two students who are unable to connect via Comcast. Is there a way of getting our hands on more hotspots?

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The following students report not having chromebooks as of March 24th

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I have heard that all of the hotspots available to BCLA have been distributed. I am wondering if there is any way to reach out to OIIT to see about getting one for a student whose internet is not working. I think they are trying the Comcast route, but have not been able to get it up and running.

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When I check in with students, how should I log it in .  I use academic counseling, is it OK ?  Sotiris

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I am wondering what process is for when we are concerned about a student's situation or mental health. Should we do it in grade level form or email someone directly?

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Isn’t not having resources to bolster your real grade considered a negative impact? So even though things are only counting for (not against) someone’s grade, because there is a real numerical impact on the grade, isn’t then an inequity?Because not everyone can do that?

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From Catharina Stassen.  Thank you for adding me as a student to your classroom.  At present, only a few students have requested Aim High support.  I will keep you informed about requests from your students. We use audio zoom sessions with the students during BCLA's closing.

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Hi,  I have been working with central office delivering chromebooks to homes.   One of the issues of why a student may not get a chromebook that was requested is because the address is wrong.   We are going to homes that are listed on ASPEN ,if they are not correct we have to bring computer back to central(directive).   If we know students address is different,  we can probably communicate this with Oiit and then get it to them.  If this is an issue, please reach out and can see if we can get the delivery address adjusted for student to receive.   Lori

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It was listed in the LEAD Bulletin that BCLA's expectation was that grades would be used to supplement Term 3 reports. Are these grades gleaned from assignments given during this time away from school, or from assignments that were assigned and due before we left school?

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Good afternoon BCLA Community,  In the hopes that everyone is safe and healthy, we welcome you to post questions and concerns that you may have as we transition to a virtual learning, collaboration, and work environment.  As the goal is to foster communication and collaboration, the padlet is also designed for us to share responses, ideas, and resources.  Thank you.

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Good afternoon BCLA Community,  In the hopes that everyone is safe and healthy, we welcome you to post questions and concerns that you may have as we transition to a virtual learning, collaboration, and work environment.  As the goal is to foster communication and collaboration, the padlet is also designed for us to share responses, ideas, and resources.  Thank you.