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What are the areas you would like to discuss?

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Within your chosen topic, what elements worked well that you would like to continue with for ECHO 3?

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Within your topic, what elements worked less well that you would like to change. please provide proposed solutions to take for ward

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Changing advice from CAT

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In this exercise we will reflect upon what worked well and what worked less well in the ECHO 2 project

Please reflect on what are the issues that impacting you or the team.

Some issues will only be relevant to us individually, in which case these can be taken up with management bilaterally.

To Do - now:

Reflect upon the lessons learned ad decide what to take forward into ECHO 3 and what you would like to change.

Write your inputs into the Padlet under the headings of Topics (See examples in white)

Double click the page or click the blue + sign on the bottom right hand side and then click Publish.

To link one post to another, click on the three dots on the right hand side of a published post, then click connect to a post.

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Standardization of tasks

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Weekly meetings

Proactive attitude to solving issues

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previous form rather well functioned, wxtra meetings for the finance team?

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Meetings often lack structure

Issues not reported in timely manner. Often were heard about in roundabout ways

Senior PMs needed to make more strategic decisions on project.

More frequent meetings w ECHO Field

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What are the actions that we need to take to improve the project?

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google drive?

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Include senior PMs in monthly meeting?

Improve communication

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SOPs for audit to be produced by CAT

Clarification on needs by auditors

CAT to streamline controlling internally

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not really coming back to the minutes of meeting, sometimes some topics "lost"  on the way

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not really coming back to the minutes of meeting, sometimes some topics "lost"  on the way

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Inaccurate monitoring figures from local partners

Issues w dashboaed

More monitoring visits by CAT

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to manay Pms, handovers (if the team stays the same from the beginning should be easier - clear guideliness, systems etc.)

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to manay Pms, handovers (if the team stays the same from the beginning should be easier - clear guideliness, systems etc.)

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Bimonthly reports

Support from IK and NH

Visits to local teams (ZP)

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try to be prepared earlier with the final versions (is that even possible..?)

Agreed reporting deadlines are met

Support is planned as necessary

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Payments from CAT to be sped up

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Challenges with UA media landscape to promote

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CUA

Flexible budget

BL for MHPSS

Support from CAT and local partners

Top Up/HIP

XR differences

SAPI - transparency and ability to check w location

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CUA

Financial Reporting and controlling

No clear standards SOPs from start.

Need manual/trainings/ongoing support

Recommendations from TM/TL were not implemented by the local partners.

Budget revisions and contracting

Bureaucracy on CAT side.

Waiting until end of project to close documentation

Handover and preparing staff

CUA - new fin manager. Mistakes and unclear process.

Not enough support from CUA side.

Challenging for NH to take on.

None of the old ECHO team came onto this project.

CAT

Changes in team

Lack of quality documentation

Advice not implemented by local team

lack of monitoring visits

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Create Project Manual

Regular meetings hosted by CAT

Samples and scenario learning produced by CAT

Reporting to director.

Finance officer in CUA for more monitoring of local partners

100% finance manager

Close financial documentation on a 1/4 basis.

Finance intern on CAT side?

Document handover (archive) for next team and future projects.

CUA/CAT senior management to give support to new PMs

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Change in staffing from CAT.

Finance, project and controlling staff all changed.

Impacted communication

Decisions that were made early in project were changed later. No record of decisions made early in project.

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Decision making to be recorded and shared clearly

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Interim lessons learned

1/4ly?

After reporting?

Planning reporting to make it less stressful

Shared document system (Find another way)

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Filing and saving down of documentation

Agreed format for both CUA and CAT

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Improve on delegating areas of responsibilities

Use expertise in CUA and CAT more effectively.

Provide support/training if needed

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Separate databases will be brought together

New dashboard