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Workflows that are outside of the “typical” workflows.

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More assistance with the reevaluation paperwork and what forms need to be completed.

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The manual and documents have been a great help in completing the various steps of the process

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The manual and documents have been a great help in completing the various steps of the process

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One of my challenges has been actually finding the students on Aspen.  I work in 4 buildings and have students listed in 3 different “schools”.  In addition to the 3 schools, I often have to look through “my cases” and “all cases” and search out my student.  The benefit of TIENET  was that all my students were listed on one page under my name- all kids who I was case manager as well as any students in my caseload.  Having kids on multi lists makes organization difficult.  

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One of my challenges has been actually finding the students on Aspen.  I work in 4 buildings and have students listed in 3 different “schools”.  In addition to the 3 schools, I often have to look through “my cases” and “all cases” and search out my student.  The benefit of TIENET  was that all my students were listed on one page under my name- all kids who I was case manager as well as any students in my caseload.  Having kids on multi lists makes organization difficult.  

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The paperwork is more time consuming and tedious.

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a mini training/review for Aspen as it relates to school psychologists

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Getting used to the workflows and what is in each workflow

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Getting used to the workflows and what is in each workflow

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Also, getting used to when I should access forms vs the work flow

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Having access to all documents in one place like Tienet.

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I am brand new to the district and to ASPEN and was thrown into figuring it out myself

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When I began, I didn’t know how to begin the process of using Aspen for the SE process. But now that I’ve done it many times, I’ve figured it out.

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Because i don't use Aspen regularly it's always a challenge to remember all of the steps in writing a goals, strengths and needs etc. I would love a cheat sheet or a reminder of where I can find one if it's already in existence. Ty

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How do you proceed with the paperwork for a child that is already eligible, and then is being referred for another area? Do you have to go back and fill in all of the old eligibility paperwork to re-determine LD for example? Please clarify. I know that the ideal is to eval all at the same time, but this keeps coming up.

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Having to go back and forth between TIENET and ASPEN.

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Having to go back and forth between TIENET and ASPEN.

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Keeping all the forms organized and being thorough in completing the entire workflow.

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I would like more training in adding a new workflow when a student is a cross referral.

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Learning how to navigate the different forms

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Learning how to navigate the different forms

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New documents and documents that have different names.

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Using both Aspen and google docs to organize paperwork
Vs having one place with all student information

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Documenting and posting progress notes is an easier task in ASPEN.

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Remembering which forms are generated in the workflow versus the ones that can only be found under forms.

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I still haven't figure it out ASPEN

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When it kicks you out of the screen and you loose all your work 😫

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Not all Early Childhood students are registered, leading to double work in creating documents, particularly in the initial referral through initial IEP process.

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I am new to Aspen so trying to learn it as well as making sure paperwork is completely correctly has been difficult.

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I am new to Aspen so trying to learn it as well as making sure paperwork is completely correctly has been difficult.

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Have documents in both ASPEN and Google Drive. I also wish there was a summary of evaluations recorded somewhere, for future case managers to refer to upon getting a new caseload.

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Knowing what I don't know. I think I am on track, and then find out that I have missed something.

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The manual and the shared drive is a big help thank you 🙏

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The number of documents required for re-evaluations.

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Being able to type and post progress notes directly from Aspen has saved a lot of time instead of having to print them all down every time.

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I type in Aspen and hit save and it disappears.  

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I type in Aspen and hit save and it disappears.  

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Sometimes the IEP attendance form is blank? I identified the team and does not transfer the names to the IEP page.

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Continue training. Also appreciate feedback.

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I am concerned that information added into the IEP frequently disappears even after I have definitely hit ok and save.  

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I am concerned that information added into the IEP frequently disappears even after I have definitely hit ok and save.  

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Having all documents in one place

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A challenge that I have had is having to locate the specific paperwork that I need if it needs editing or finding the one I was just in..I think it would be helpful to have each document in the workflow numbered or somehow identified better.
I also think theorder of the forms could be better. For example, the meeting excusal form asks if all membes are attending but the meeting has not even been held yet.

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It takes me a bit to navigate things.

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I am actually getting more comfortable with it and Iam finding it helpful..

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I feel it needs tobe stream lined. There are many duplicate forms.

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Finding students information, keeping my own student caseload list within the school
Navigating back and forth while working on  drafts and not losing the information