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1. Gmail:

Function: Email communication with advanced spam filtering, smart replies, and integration with other Google apps.

Impact: Streamlines communication and improves productivity with features like labels, filters, and search capabilities.

2. Google Drive:

Function: Cloud storage for files, documents, and folders, accessible from any device.

Impact: Enables secure file sharing, collaboration, and easy access to data from anywhere.

3. Google Docs:

Function: A word processing tool for creating and editing documents in real-time.

Impact: Facilitates collaborative editing, commenting, and version history tracking.

4. Google Sheets:

Function: A spreadsheet tool for data analysis, calculations, and visualization.

Impact: Supports teamwork with real-time updates and integration with other tools like Google Forms.

5 Google Slides:

Function: A presentation tool for creating slideshows.

Impact: Allows teams to collaborate on presentations and share them seamlessly.

6 Google Meet:

Function: Video conferencing and virtual meetings.

Impact: Enhances remote communication with features like screen sharing, recording, and live captions.

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microsoft 365

teams- platform to chat and share documents, also a video call feature

good for online learning

outlook- email

good to communicate with lecturers

onedrive- space to hold documents and files

good when working on a presentation

word- can create documents, and type essays on this

this is good as it can help to produce academic papers and essays

powerpoint- can create slideshows

this is good when making presentation for uni

excel- good for creating spreadsheets

this can be used when coming up with financial statements and balance sheets

google workspace

gmail- emails

good to communicate with others

googledrive- similarly to onedrive, it is good to store files on

google calendar- online calendar

god to track schedule, especially with uni classes

google meet- video call platform

good for collaborative learning or online classes

google chat- good for messaging your friends

this is beneficial with regards to group work or projects

google forms- good for creating questionnaires/ surveys

this is beneficial with regards to getting others opinions, which could be useful in regards to assignment research

google slides- similat to microsofts powerpoint it is used to create slideshows

this is beneficial when partaking in presentations at uni

i was more familiar with microsoft 365 so majority of the google workplace apps were new to me, with the exception of gmail, and googledrive

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6 Microsoft apps

1. Microsoft word

2. Microsoft power point

3. Microsoft Excel

4. Outlook

5. One Drive

6. One Note

6 Google Workspace

1. Google Docs

2. Google sheets

3. Google slides

4. Gmail

5. Google Meets

6. Google Keep

1. Word : Creating text based documents like reports, or essays.

2. Microsoft Power point : Used to create visual presentations containing texts as well as images and animations.

3. Microsoft Excel : Designed to manage and keep data in a format as well as used for calculation and visualization.

4. Outlook : An email platform used to communicate remotely.

5. One Drive : Its cloud storage for saving, syncing and sharing data with another devices through internet.

6. One Note : A digital note app that can store text as well as sketches and audio.

1. Google Docs: Web-based documents allowing real-time collaboration between users.

2. Google Slides : Presentation app with templates , transitions, and animation software.

3. Google Sheets : Spreadsheets app including formula and data analysis tools.

4. Gmail : An email platform for remote communication integrated into other work space app.

5. Google Meets : Video call app used for meetings , classes and general communication, includes screen sharing and recording tools.

6. Google Keep : A note taking app used to make lists, set reminders for organisation purposes.

Impact on Study life :

Increase remote working efficiency

Improve organisational skills

Better Communication

Helps to organise data in good format.

Design tools helps spark creativity

All of the above apps were familiar to us except google keeps and One Note.

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Microsoft 365

1. Word

To create and edit documents

Essential for writing and sharing documents in both work and education.

Familiar

2. Excel

used for data analysis and calculations

helps for organizing data ,budgeting and complex calculations.

Not more familiar

PowerPoint

To create slideshows foe lectures and for assessment.

made easier to communicate ideas effectively.

familiar

Teams

platform for video meeting, chat and file sharing

Enhances team work and effective communication with colleagues

Familiar

Outlook

used for sharing different information within organization.

helped for communication and time management ensuring deadlines

familiar

Forms

used for survey and quiz creation

simflifies data collection and analysis

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microsoft 365

good for collaborative work

beneficial for group messaging

has group call options which are good to call many people at once

many large businesses use this as it is well known and reliable

it has file sharing and storage options within each group, meaning easier sharing of resources

high level of security in comparison to google workspace, as there have been numerous data breaches for google users within recent years

employees can work together in real time, making collaboration more efficient than ever before

£16.90/202.80 (Annually) for the business version which is good for a high volume of employees to work, as they should not run out of storage as it is made for businesses, with them in mind. it also has built in cyberthreat protection and encryption of data which further ensures security of sensitive information, comes with 14 built in apps, ensuring max value for money

for comparison, the more premium business option for google workspace comes in at a staggering £18.40 a month. with this package we see that google also include security, however theirs is less powerful and advanced than the likes of microsoft 365. microsoft 365 has

"Enable enterprise-grade endpoint security across devices to protect against ransomware and other cyberthreats

Help protect against email threats, such as phishing that’s hidden in email attachments and links

Restrict access to sensitive business information with information rights management

Help employees securely access business apps wherever they work with conditional access, while helping prevent unauthorized access"

this shows that they have security of a high quality, which is beneficial for xyz solutions, as they dont want sensitive information to be breached.

google workspace only has 10 apps, whereas in comparison, microsoft 365 has 14, which will therefore provide more tools which can be utilised when partaking in collaborative work.

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Microsoft 365 Business Premium

£16.90 user/ month + 1 month free trial

£202.80 user/ annually + 1 month free trial

For 150 employee £30,420 / annually + 1 month free trial

Features:

1. Email and communication :

Outlook with Exchange ( 100 Gb mailbox)

2. Cloud Storage : OneDrive( 5TB per user)

3. Office Apps : word, Excel, Power Point, Outlook (Desktop and Web)

4. Collaboration tools : Microsoft Teams(500 participants)

5. File Sharing and Access : Share point , Advanced one drive control

6. Security Features : Microsoft Defender, Multi-Factor Authentication , Endpoint Protection

7. Business Integration : Power Automate, Power BI, Azure AD, Microsoft Intune.

Google Work Space Business Plan Package For Comparison

£18.40 user/ month + 1 month free trial

£220.80 user/ annually + 1 month free trial

For 150 employees £33,120/ annually + 1 month free trial

Features:

1. Email and communication : Gmail with custom domain(5TB storage per user)

2. Cloud Storage : google Drive (5TB per user)

3. Office Apps : Docs, Sheets Slides( Web only)

4. Collaboration tools: Google Meet(500 participants )

5. File Sharing and Access :Drive with advanced access control

6. Security Features : Google vault, Enhanced Endpoint management

7. Business Integration : Google cloud search, AI powered security, App sheet automation

Where Microsoft 365 Wins vs Google Work Space:

Superior Threat Protection - Microsoft Defender, which Google Work Space has no alternative to

More professional grade email services - gmail lacks control over filtering and security policies like Outlook does

File Sharing / Access Benefits - Google Drive Features File Sharing controls which are more simplified than those in SharePoint and OneDrive, offering advanced file access permissions like view only and restricted sharing

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1.microsoft teams : it is useful for messaging ,video call and document for collaboration.

2.microsoft defender : Enhanced cyberthreat protection against viruses and cyber attacks.

3.Outlook:helped with sharing information and time management ensuring deadlines

4.one drive: secure cloud storage of 1 TB with sharing options.

5.£16.90 user/month

(Annual subscription-auto renews)

total value for a year is £16.90*12=£202.8

but as this plan has 1 month of free trail the total value is like £185.9

for 150 employee: £27,885 including trial

for 150 employee:£ 30420

they have offered a next plan as standard plan but it doesn't consist of the defender features as in the picture. as the standard plan is cheaper it is not preferable as is has missing of various features with low storage comparing the premium plan.

so we just recommend the premium plan as this offers a secure, integrated and cost effective.