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What is a common grade penalty for academic misconduct? 

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What is a common grade penalty for academic misconduct? 

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CSU does not have an official grade penalty for academic misconduct. Instead, the instructor of record has the sole responsibility for deciding what is most appropriate. Grade penalties range from a few points off of an assignment to failure in the course. The most common grading penalty on campus is a zero on the assignment in question.

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What do I do after receiving the Outcome Letter?

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What do I do after receiving the Outcome Letter?

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If you have already assigned a grading penalty, you simply retain the outcome letter for your records. This concludes the process.

If you told the student that you would wait for the outcome of the hearing to do so, this is when you will decide on and communicate the student's grade penalty. If this occurred at the end of a semester, you will need to submit a grade change request form to apply the grading penalty (assuming it substantively changes the student's final grade).

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Students can appeal a "responsible" finding by submitting an official appeal letter to the Student Resolution Center within a set time after the conclusion of the hearing. That appeal must be specific and will be evaluated by a committee administered by the Student Resolution Center.

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An outcome letter is the official communication the Student Resolution Center sends a student (professors are CCd) that explains what was discussed in the hearing, the decision of the hearing officer, the hearing officer's rationale, and the disciplinary sanctions (if any) that the hearing officer has assigned to the student. It is usually the formal end of the conduct process.

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Usually, it takes a couple of weeks from the time the SRC receives the incident report to the time the hearing is concluded and an outcome letter is sent.

The student meets with the hearing officer, shares their information, and the meeting concludes. The hearing officer may reach out to you to ask follow-up questions, but this is rare.

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If you chose University Documentation...

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If you chose University Documentation...

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A University Documentation letter or "Option Letter" is sent

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A University Documentation letter or "Option Letter" is sent

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The student receives the letter and decides to either accept your grading penalty and "unofficial/ non-reportable" documentation OR requests a hearing. If you hear nothing, it means that the student accepted the first option.

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Step 4: Complete the Incident Report Form

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Step 4: Complete the Incident Report Form

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The Colorado State University Student Conduct Code identifies behavioral expectations of our students. The Academic Misconduct section of the Code is enforced by Student Conduct Services at the Student Resolution Center in conjunction with CSU faculty and instructors. Student Conduct Services is to be notified of all incidents of academic misconduct, per The Academic Faculty and Administrative Professional Manual, and the Instructor may choose what option for resolution is utilized.

When we receive your report, our staff will review it and may consult with you to see if the incident warrants a hearing with the student to address the alleged misconduct. You and any witnesses you identify in the report may be contacted by Student Conduct Services staff for additional details or clarification about the incident. Additionally, student conduct records are protected by the Family Educational Rights and Privacy Act (FERPA).

If you have any questions regarding filing an incident report, please contact the Student Resolution Center at (970) 491-7165.

To report student behavior that caused a classroom disruption, please submit a Student Conduct Incident Report here.

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The Colorado State University Student Conduct Code identifies behavioral expectations of our students. The Academic Misconduct section of the Code is enforced by Student Conduct Services at the Student Resolution Center in conjunction with CSU faculty and instructors.

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Before you begin the Academic Misconduct Incident Report Form, gather all of your evidence. This may include a Turnitin similarity report, copies of the exam in question, online sources the student used, or anything from the incident that serves as evidence of academic misconduct. You will have a place to upload any attachments.

The most important part of the incident report is your narrative. It summarizes the incident and helps the hearing officer (who is not a discipline expert) understand what occurred and why you believe academic misconduct happened.

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What is University Documentation (aka "Documentation Only")?

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What is University Documentation (aka "Documentation Only")?

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Before you begin completing an incident report, you will need to decided which route you believe is most appropriate.

There are two:

1. University Documentation (aka "Documentation Only")

2. Student Conduct Hearing

When completing the incident report, you will have to select one.

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Here's a sample email you can use to notify your student that you've decided to move forward with the university's academic misconduct process.

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Following the University's Academic Misconduct Process: Step 1

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Following the University's Academic Misconduct Process: Step 1

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The first step involves informing your student that you have decided to follow the university's process and submit the incident to Student Conduct Services AND deciding upon & communicating a grading penalty that you think is appropriate for the incident (assuming a "Responsible" finding is ultimately decided).

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Option 2: I DO suspect academic misconduct occurred. 

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Option 2: I DO suspect academic misconduct occurred. 

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You've spoken with the student and any number of things happened:
1. The student admitted to committing academic misconduct.
2. The student denied committing academic misconduct
3. Something else.

Yet, after this conversation and weighing the evidence you've gathered, you still suspect academic misconduct may have occurred. In addition, there is some evidence that suggests it did.

About that evidence: you don't have to have a so-called "smoking gun" to move an incident forward. Creating an incident report essentially says, "There is enough evidence to cause me to have suspicion that something occurred. Because of this, it is important to follow the University's process, let a third-party (the SRC) evaluate the evidence, and make a decision."

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Option 1: I do NOT suspect academic misconduct occurred. 

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Option 1: I do NOT suspect academic misconduct occurred. 

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You've spoken with the student and there was a reasonable explanation for what occurred. Or, you have spoken with the student and weighed the information you have, and there isn't any evidence that supports an academic misconduct accusation.

In this scenario, you communicate this to the student and grade their work as you normally would. You CANNOT still apply a grading penalty for academic misconduct. After all, there is no evidence that it occurred and no official documentation.

The incident ends here.

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After the conversation is over, you have a decision to make. After what you have learned, witnessed, or heard, do you still suspect academic misconduct might have occurred? If the answer is no, then you can end the matter with a short email to the student and grade the student's work as if nothing happened.

However, if you still suspect that academic misconduct may have occurred, it is time to use CSU's formal conduct process and complete an Academic Misconduct form.

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Step One: Make Arrangements to Meet With Your Student(s)

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Step One: Make Arrangements to Meet With Your Student(s)

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The first step is to arrange time (in person, teams, or even over email) to communicate your concern and give your student an opportunity to respond.

The goals of this conversation are twofold:
1. Share your concern (inform the student there is a potential problem with their work).
2. Give the student an opportunity to respond/ share information with you.
3. Collect information that will help you determine how to proceed next.

Don't accuse the student and don't make a decision in that meeting (it generally leads to escalating emotions). Think of the conversation as a "fact finding mission."

Simply end the conversation with something like "Thank you for sharing this information with me. I want to consider everything you've shared before making a decision. I will let you know what I decide."

A complete guide to holding that conversation can be found here:
https://tilt.colostate.edu/Integrity/FacultyResources/TalkingWithStudents/

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You have witnessed, discovered, or otherwise become aware of a potential academic misconduct incident in your course.