# data[].attributes.headline
I have loaded all the primary documents you might need for your CANDIDACY / READINESS VISIT all the way to the ACCREDITATION REVIEW. I will keep the site updated as items are developed, revised, or requested for inclusion. Feel free to download them and print as you see fit. I will let you know which ones are required and which are samples requested by school leaders to support your work. My job is to support you and your Lead Evaluator in this process.                                                                My cell is 512.653.7246. Dr. B.J. Paris

# data[].attributes.subject
I have loaded all the primary documents you might need for your CANDIDACY / READINESS VISIT all the way to the ACCREDITATION REVIEW. I will keep the site updated as items are developed, revised, or requested for inclusion. Feel free to download them and print as you see fit. I will let you know which ones are required and which are samples requested by school leaders to support your work. My job is to support you and your Lead Evaluator in this process.                                                                My cell is 512.653.7246. Dr. B.J. Paris

# data[].attributes.attachment_link.title
Cognia Teacher Observation Tool User Guide_ADA

# data[].attributes.attachment_link.title
Cognia Digital Learning observation tool

# data[].attributes.headline
IMPORTANT You must upload a Safety / Crisis plan but it does not have to be in the template - this is just a sample

# data[].attributes.subject
IMPORTANT You must upload a Safety / Crisis plan but it does not have to be in the template - this is just a sample

# data[].attributes.headline
IMPORTANT  You have to upload an Improvement Plan but it does not have to be on this template. It is just a sample

# data[].attributes.subject
IMPORTANT  You have to upload an Improvement Plan but it does not have to be on this template. It is just a sample

# data[].attributes.headline
IMPORTANT This is a good document to use to frame your opening presentation to the team

# data[].attributes.subject
IMPORTANT This is a good document to use to frame your opening presentation to the team

# data[].attributes.headline
IMPORTANT Use this to organise intervews

# data[].attributes.subject
IMPORTANT Use this to organise intervews

# data[].attributes.attachment_link.title
i3 Rubric Pyramid Levels of Impact v2020.10.19

# data[].attributes.attachment_link.title
2021 to 2022 EPG High School revised Final v3

# data[].attributes.headline
IMPORTANT This should be completed by the leadership team and uploaded to workspace

# data[].attributes.subject
IMPORTANT This should be completed by the leadership team and uploaded to workspace

# data[].attributes.headline
IMPORTANT This is how the team evaluates where you are in your improvement journey

# data[].attributes.subject
IMPORTANT This is how the team evaluates where you are in your improvement journey

# data[].attributes.attachment_link.readable_text
Table of Contents

This schedule establishes mandatory minimum retention periods for records that are associated with Public School Districts. No local government office may dispose of a record listed in this schedule prior to the expiration of its retention period. A records control schedule of a local government may not set a retention period that is less than that established for the record in this schedule. Original paper records may be disposed of prior to the expiration of their minimum retention periods if they have been microfilmed or electronically stored pursuant to the provisions of the Local Government Code, Chapter 204 or Chapter 205, as applicable, and rules of the Texas State Library and Archives Commission adopted under those chapters. Actual disposal of such records by a local government is subject to the policies and procedures of its records management program.

Destruction of local government records contrary to the provisions of the Local Government Records Act of 1989 and administrative rules adopted under it, including this schedule, is a Class A misdemeanor and, under certain circumstances, a third degree felony (Penal Code, Section 37.10). Anyone destroying local government records without legal authorization may also be subject to criminal penalties and fines under the Public Information Act (Government Code, Chapter 552).

INTRODUCTION

The Government Code, Section 441.158, provides that the Texas State Library and Archives Commission shall issue records retention schedules for each type of local government, including a schedule for records common to all types of local government. The law provides further that each schedule must state the retention period prescribed by federal or state law, rule of court, or regulation for a record for which a period is prescribed; and prescribe retention periods for all other records, which periods have the same effect as if prescribed by law after the records retention schedule is adopted as a rule of the Commission. If applicable, the wording of the records series will match that of any federal or state law, rule of court, or regulation, and citation to law, rule, or regulation will be provided in the Remarks section.

Retention periods listed in this schedule apply to records in any medium. If records are stored electronically, they must remain available and accessible until the retention period assigned by this schedule, along with any hardware or software required to access or read them. Electronic records may include electronic mail (e-mail), websites, electronic publications, or any other machine-readable format. Paper or microfilm copies may be retained in lieu of electronic records.

The use of social media applications may create public records. Any content (messages, posts, photographs, videos, etc.) created or received using a social media application may be considered records and should be managed appropriately. The retention of social media records is based on content and function. Local governments will need to consult the relevant records retention schedule for the minimum retention periods.

Unless otherwise stated, the retention period for a record is in calendar years from the date of its creation. The retention period applies only to an official record as distinct from convenience or working copies created for informational purposes. Where several copies are maintained, each local government should decide which shall be the official record and in which of its divisions or departments it will be maintained. Local governments in their records management programs should establish policies and procedures to provide for the systematic disposal of copies.

A local government record whose retention period has expired may not be destroyed if any litigation, claim, negotiation, audit, public information request, administrative review, or other action involving the record is initiated; its destruction shall not occur until the completion of the action and the resolution of all issues that arise from it.

A local government record whose retention period expires during any litigation, claim, negotiation, audit, public information request, administrative review, or other action involving the record may not be destroyed until the completion of the action and the resolution of all issues that arise from it.

If a record described in this schedule is maintained in a bound volume of a type in which pages were not meant to be removed, the retention period, unless otherwise stated, dates from the date of last entry.

If two or more records listed in this schedule are maintained together by a local government and are not severable, the combined record must be retained for the length of time of the component with the longest retention period. A record whose minimum retention period on this schedule has not yet expired and is less than permanent may be disposed of if it has been so badly damaged by fire, water, or insect or rodent infestation as to render it unreadable, or if portions of the information in the record have been so thoroughly destroyed that remaining portions are unintelligible. If the retention period for the record is permanent in this schedule, authority to dispose of the damaged record must be obtained from the Director and Librarian of the Texas State Library and Archives Commission. A Request for Authority to Destroy Unscheduled Records (Form SLR 501) should be used for this purpose.

Certain records listed in this schedule are assigned the retention period of AV (as long as administratively valuable). This retention period affords local governments the maximum amount of discretion in determining a specific retention period for the record described.

Local Schedule SD sets mandatory minimum retention periods for records series (identified in the Records Series Title column) commonly found in local education agencies other than state colleges and universities and junior colleges. Except as noted below, it is for the use of public school districts of all types, regional educational service centers, educational cooperatives for special education or other purposes, rehabilitation districts, county industrial training school districts, and county vocational districts.

Local Schedule SD is also for the use of active offices of county superintendents of schools and county departments of education. The retention periods for the records of abolished offices of county superintendents of schools, some of which may be in the custody of local education agencies, are given in Part 6 of Local Schedule CC (Records of County Clerks).

The use of an asterisk (*) in this revised third edition of Local Schedule SD indicates that the record is either new to the third edition, the retention period for the record has been changed for the record, or substantive amendments have been made to the description of or remarks concerning the record. An asterisk is not used to indicate minor amendments to grammar or punctuation.

ABBREVIATIONS USED IN THIS SCHEDULE

AV - As long as administratively valuable
CE - Calendar year end
CFR - Code of Federal Regulations
FE - Fiscal year end
TAC - Texas Administrative Code
US - Until Superseded
LA - Life of Asset

RECORDS OF PUBLIC SCHOOL DISTRICTS

Retention Notes: a) OTHER SCHEDULES - This schedule should be used by public school districts, regional educational service centers, and other local education agencies (as defined on page 2) in conjunction with Local Schedule GR (Records Common to All Governments) and Local Schedule TX (Records of Property Taxation). In particular, many records maintained by public school districts are includable among the general administrative, financial, and personnel record series in Local Schedule GR, especially those relating to grant allocations, funding, and reporting. In any instances of conflict between retention periods established in this schedule and in Local Schedules GR or TX, the retention periods in this schedule shall prevail.

b) GRANT RECORDS - The 5-year retention period frequently established for records of school districts in this schedule and Local Schedule GR derives from federal requirements in, which declares the following: These requirements involve the retention of financial and programmatic records, including supporting documents, statistical reports, and other records pertinent to program regulations or the grant agreement relating to projects or programs funded by the U.S. Department of Education through subgrants using federal funds from the Texas Education Agency.

These federal regulations require that all records of the types mentioned must be available for audit for 3 years after the date of submission of the single or last expenditure report by the Texas Education Agency as subgrantor, not by the school district. Because final expenditure reports are submitted by the Texas Education Agency after all reports from districts are received, a 5-year retention period for many records of school districts is necessary to satisfy this requirement adequately.

If an audit is pending in which an expenditure or the eligibility of a student to participate in a federal program is questioned, then all records affecting the outcome of the audit must be retained until the audit is settled.

Copies of reports or records submitted to the Texas Education Agency must be retained by school districts in accordance with this schedule.

For additional information on grant records, see pages 20 and 21 of Local Schedule GR.

PART 1: STUDENT ACADEMIC RECORDS

Retention Note: Any records in this part (e.g., enrollment cards) created for students who enroll or register in a school district, but who do not subsequently attend classes need be retained only as long as administratively valuable.

PART 2: FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT RECORDS
return to top
PART 3: RECORDS OF SPECIAL POPULATIONS AND SERVICES

Retention Note: The term "cessation of services" used in the retention periods set in sections 3-1 through 3-5 with reference to records created on students who are referred to but not subsequently enrolled in the special program described, means the date on which the determination against enrollment is made.

SECTION 3-1: SPECIAL EDUCATION PROGRAM RECORDS

SECTION 3-2: BILINGUAL AND SPECIAL LANGUAGE PROGRAM RECORDS

SECTION 3-3: GIFTED/TALENTED PROGRAM RECORDS

SECTION 3-4: SECTION 504 PROGRAM RECORDS

SECTION 3-5: DYSLEXIA PROGRAM RECORDS

SECTION 3-6: NEW GENERATION SYSTEM (NGS) RECORDS [FORMERLY MIGRANT STUDENT RECORD TRANSFER SYSTEM (MSRTS)]

Retention Note: Documentation and retention requirements for this section are based on current guidance in the Texas Manual for the Identification and Recruitment of Migrant Children, developed by Texas Education Agency, Texas Migrant Education Program, Curriculum Division.

SECTION 3-7: OTHER SPECIAL POPULATIONS RECORDS

PART 4: ATTENDANCE RECORDS

PART 5: STUDENT HEALTH RECORDS

PART 6: INSTRUCTION AND GRADE REPORTING RECORDS

PART 7: DISCIPLINE AND COUNSELING RECORDS

PART 8: ADULT AND VOCATIONAL EDUCATION RECORDS

PART 9: DRIVERS EDUCATION RECORDS

PART 10: ACCREDITATION RECORDS

PART 11: FOOD SERVICE RECORDS

PART 12: TEXTBOOK RECORDS

PART 13: SCHOOL TRANSPORTATION RECORDS

PART 14: SCHOOL SAFETY RECORDS

PART 15: FINANCIAL RECORDS
return to top
PART 16: PERSONNEL AND STAFFING RECORDS

Retention Notes: a) This part supplements and should be used in conjunction with Part 3 of Local Schedule GR.

b) If the retention period for a record in this part is given as US or as US + a specific number of years and the person to whom the record relates ceases employment before supercession occurs, the date of separation shall also be considered the date of supercession for records retention purposes.

SECTION 16-1: INDIVIDUAL EMPLOYEE RECORDS

SECTION 16-2: STAFFING RECORDS

PART 17: MISCELLANEOUS REPORTS AND SURVEYS

PART 18: MISCELLANEOUS RECORDS

PART 19: LIBRARY RECORDS

# data[].attributes.attachment_link.title
Local Schedule SD, Retention Schedule for Records of Public School Districts

# data[].attributes.attachment_link.description
Local Schedule SD, Retention Schedule for Records of Public School Districts Related: Local Retention Schedules Laws and Rules Contact Us Third Edition, Effective May 23, 2018 - 13 TAC §7.125(a)(6) Download: Word | PDF Table of Contents Introduction Part 1: Student Academic Records Part 2: Family Educational Rights and Privacy Act Records Part 3: Records of Special Populations

# data[].attributes.headline
IMPORTANT This a possible template for data analysis - but is not required

# data[].attributes.subject
IMPORTANT This a possible template for data analysis - but is not required

# data[].attributes.headline
IMPORTANT - PRINT ME! This gets you to the workspace (filing cabinet) to upload documents

# data[].attributes.subject
IMPORTANT - PRINT ME! This gets you to the workspace (filing cabinet) to upload documents