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Slide #1: Professional Perspective, Audience, Topic & Why

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Slide #1: Professional Perspective, Audience, Topic & Why

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Professional Perspective:

As an elementary school counselor transitioning to a brand new K-5 campus in New Braunfels, Texas, I plan to advocate for safe, supportive, and inclusive school environments where every student feels protected academically, socially, and emotionally. In my role, I will frequently navigate complex dynamics between student confidentiality and parental involvement.

Audience:

This guide is for school counselors, educational leaders, and district administrators who support students' holistic well-being while ensuring legal compliance and ethical practice.

Topic:

This Padlet guide explores the confidentiality and protection of LGBTQ+ student identity, with a focused lens on the tension between parental rights and student confidentiality. This is a critical area in today’s evolving educational landscape, especially as counselors are increasingly called to balance ethical responsibilities under the ASCA Ethical Standards with legal obligations under FERPA, Title IX, and state laws.

Why I Chose This Topic:

As a school counselor, I wanted to dive deeper into the topic of how students can be emotionally harmed when their identities are shared without consent. I chose this topic to investigate how legal mandates and ethical principles intersect and sometimes conflict, in situations where a student’s right to privacy may not align with a parent’s legal right to information. The goal is to empower counselors with tools, clarity, and strategies to navigate this delicate balance.

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Slide #2: Governing Agency (Federal & State)

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Slide #2: Governing Agency (Federal & State)

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Federal Governing Agency: U.S. Department of Education (ED):

The U.S. Department of Education oversees key federal laws like the Family Educational Rights and Privacy Act (FERPA) and Title IX of the Education Amendments of 1972, both of which regulate confidentiality and anti-discrimination protections in schools. The Office for Civil Rights (OCR) within the Department enforces these laws and investigates violations related to LGBTQ+ student rights. Title IX interpretations now explicitly prohibit discrimination based on gender identity and sexual orientation (U.S. Dep’t of Educ., 2021).

State Governing Agency: Texas Education Agency (TEA):

The Texas Education Agency is responsible for implementing education policy statewide, including administrative rules regarding student privacy and parental rights. TEA enforces compliance with both federal mandates and the Texas Administrative Code, particularly in areas of school counseling and student records (Tex. Educ. Agency, 2023).

Reflection on Governing Bodies & Accountability:

Counselors must carefully navigate the space between federal protections for LGBTQ+ students and state policies that prioritize parental rights, particularly in conservative states like Texas. Conflicts may arise when federal law supports confidentiality for students exploring gender identity or sexual orientation, but state-level interpretations or local pressure emphasize parental notification. Understanding both agencies' roles empowers school counselors to advocate effectively for students while staying within legal and ethical boundaries.

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Source of Law (Federal): U.S. Constitution Fourteenth Amendment (Due Process & Equal Protection Clauses)

(U.S. Const. amend. XIV)

https://www.law.cornell.edu/constitution/amendmentxiv

Guarantees equal protection under the law to all individuals, including LGBTQ+ students.

Courts have interpreted this amendment to support the right to privacy, which includes the right of students not to have their LGBTQ+ identity involuntarily disclosed by school officials.

Relevant in cases where student identity is protected from being shared with non-essential parties, including parents, when safety or discrimination concerns exist.

Forms the constitutional basis for many Title IX-related legal challenges regarding student confidentiality.

Source of Law (State): Texas Constitution Article I, Section 8 (Freedom of Speech) & Section 3 (Equal Rights)

(Tex. Const. art. I, §§ 3, 8)

https://statutes.capitol.texas.gov/

(Navigate to Texas Constitution, Article I)

Section 3: Declares all Texans “equal under the law,” reinforcing protections for all students regardless of sexual orientation or gender identity.

Section 8: Protects the right of free expression, which includes a student’s right to self-identify without forced disclosure.

These sections offer state-level support for a school counselor’s duty to maintain student confidentiality in matters that could result in discrimination or retaliation.

However, these protections may be interpreted differently from federal law when parental rights are invoked, leading to legal/ethical conflicts in practice.

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Slide #4: Statute and Administrative Law

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Slide #4: Statute and Administrative Law

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Source of Law (Statute): Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g

(Family Educational Rights and Privacy Act [FERPA], 1974)

https://www.govinfo.gov/content/pkg/USCODE-2020-title20/html/USCODE-2020-title20-chap31-subchapIII-part4-sec1232g.htm

FERPA is a federal statute that protects the privacy of student education records.

Gives parents the right to access their child's educational records unless the student is 18 or attending a postsecondary institution.

However, schools must consider a student’s right to privacy when disclosure might pose a risk of harm (U.S. Department of Education, 2021).

School officials may limit disclosure to parents if a legitimate safety concern exists, particularly for LGBTQ+ students at risk of abuse or rejection.

Source of Law (Administrative Law): Title IX of the Education Amendments of 1972, 34 C.F.R. § 106

(Title IX of the Education Amendments of 1972, 34 C.F.R. § 106)

https://www.ecfr.gov/current/title-34/subtitle-B/chapter-I/part-106

Title IX prohibits discrimination on the basis of sex in educational settings receiving federal funding.

Interpreted by federal agencies and courts to include gender identity and sexual orientation under the umbrella of "sex-based discrimination."

Schools have a legal obligation to protect LGBTQ+ students from harassment and discrimination, which can include protecting their identity from non-affirming family members.

Counselors must balance nondiscrimination responsibilities with parental rights, particularly in states like Texas where conservative interpretations of parental control may conflict with federal protections.

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Source of Law (Case Law): Sterling v. Borough of Minersville, 232 F.3d 190 (3d Cir. 2000)

(Sterling v. Borough of Minersville, 2000)

https://casetext.com/case/sterling-v-borough-of-minersville

A 17-year-old student, who was not openly gay, was threatened with outing by a police officer, which ultimately contributed to the student’s suicide.

The court emphasized that forced disclosure of sexual orientation violated the student’s constitutional right to privacy under the Fourteenth Amendment.

The decision set a legal precedent supporting the idea that LGBTQ+ individuals, including students, have a right to keep their identity confidential, especially from unsupportive family or guardians.

This case informs school counselors’ decisions regarding disclosure of LGBTQ+ identity and supports withholding information when disclosure may result in harm, even when facing parental inquiry.

Reinforces ethical duties under ASCA standards to protect students from foreseeable harm and promotes the balance between legal obligations and student safety.

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Source of Law (Federal Regulation): U.S. Department of Education, Office for Civil Rights 2021 Title IX Guidance

(U.S. Department of Education, 2021)

https://www2.ed.gov/about/offices/list/ocr/docs/restoring-titleix.pdf

The 2021 update clarifies that Title IX protects all students from discrimination on the basis of sexual orientation and gender identity under the interpretation of “sex discrimination.”

Schools receiving federal funding must take proactive steps to ensure LGBTQ+ students are protected from harassment, exclusion, or retaliation.

Under Title IX, students have the right to privacy regarding their sexual orientation or gender identity, particularly if disclosure to parents would cause harm.

This guidance aligns with FERPA and ASCA ethical standards by supporting school counselors' ability to withhold information when necessary to prevent foreseeable harm.

The mandate reinforces the importance of school personnel adhering to trauma-informed and inclusive practices that affirm LGBTQ+ students' identities and safety.

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Slide #7: Local Administrative Law/Policy/Rule (New Braunfels ISD)

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Slide #7: Local Administrative Law/Policy/Rule (New Braunfels ISD)

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Source of Law (Local Policy): NBISD Student Handbook: Nondiscrimination Notice

(New Braunfels ISD, 2022)

https://nbisd.org/wp-content/uploads/2024/06/NBISDCTE-Nondiscrimination-Notice.pdf

(navigate to “Public Notification of Nondiscrimination” section)

NBISD prohibits discrimination based on “sex” and emphasizes inclusive treatment for all students regardless of sexual orientation or gender identity.

The policy states that any retaliation against students for reporting discrimination or harassment is strictly forbidden.

The handbook requires that all staff intervene in incidents involving bias or harassment, aligning with Title IX and ASCA ethical codes.

NBISD’s policy reinforces student confidentiality; staff must protect student information and follow district protocols on sensitive data disclosure.

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Protecting LGBTQ+ Student Identity: Balancing Confidentiality and Parental Rights

Implement Clear Confidentiality Protocols:

Schools should establish clear written policies and procedures for handling sensitive student information, especially concerning gender identity and sexual orientation. Staff must be trained on what information is protected and when disclosure is legally required (Russell et al., 2021).

Provide Annual Staff Training on FERPA, Title IX, and ASCA Ethics:

Regular professional development should include legal and ethical guidelines around LGBTQ+ student rights, confidentiality, and mandated reporting. This minimizes risk of unauthorized disclosures and prepares staff for nuanced decisions (Glick et al., 2023).

Develop Individualized Safety and Communication Plans:

When working with LGBTQ+ students, particularly those not out to family, counselors and administrators should collaboratively create tailored plans for communication and safety that honor the student’s privacy while assessing legal risks (American School Counselor Association [ASCA], 2022).

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Confidentiality and Protection of LGBTQ+ Student Identity

Ethical Code Item:

“B.1.b. Respect the confidentiality of students and promote the autonomy of minor students to the extent possible regarding disclosure of information to parents/guardians, consistent with applicable laws and developmental considerations.”

(American School Counselor Association [ASCA], 2022, p. 7)

Link to Full Code of Ethics:

ASCA Ethical Standards for School Counselors (2022)

Explanation and Connection to Topic:

This ethical standard directly supports the counselor's role in protecting a student’s right to confidentiality, particularly critical for LGBTQ+ students who may not be out to their families. It acknowledges the complex balance between legal obligations and the developmental needs of the student. In situations where disclosure may put the student at risk of harm or rejection, school counselors are guided to prioritize the student’s well-being while still acting within the law. This principle is especially important in navigating the tension between respecting parental rights and supporting student autonomy in identity disclosure.

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Slide #10: Personal Connection to the Legal and Ethical Standards

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Slide #10: Personal Connection to the Legal and Ethical Standards

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Overview:

As an elementary school counselor, I have become increasingly aware of the legal and ethical complexities involved in protecting student confidentiality, especially for vulnerable populations such as LGBTQ+ students. Navigating FERPA, Title IX, and district policies has helped me understand the importance of balancing legal obligations with ethical responsibility. These experiences have shaped my approach to advocacy and reinforced the importance of professional integrity in supporting all students.

Feelings and Educational Goals:

I am deeply committed to ensuring that every student feels safe, seen, and supported, regardless of their identity. Understanding these legal and ethical standards has empowered me to become a more informed and compassionate advocate. This knowledge has paved the way for my goal of becoming a school counselor who not only follows the law but also upholds ethical standards that protect the dignity and identity of every student I serve.

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Slide #11: Recommendations & Best Practices for Compliance

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Slide #11: Recommendations & Best Practices for Compliance

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Implement Clear Confidentiality Protocols: Ensure all staff understand when and how student identity and gender expression should be kept confidential, especially in relation to parents or guardians, as permitted by law (ASCA, 2022).

Review and Communicate FERPA Rights: Provide training and resources to both parents and staff about FERPA directory information and opt-out procedures to prevent unintended disclosures of sensitive student information (Family Educational Rights and Privacy Act, 1974).

Develop Inclusive District Policies: Advocate for and implement district-level policies that explicitly affirm the rights of LGBTQ+ students and include procedures for name/pronoun use, safe space designation, and privacy protections (New Braunfels ISD, 2022).

Consult Legal and Ethical Frameworks: Regularly consult the ASCA Ethical Standards and Title IX guidance to evaluate and align school practices with current legal mandates and ethical responsibilities (U.S. Department of Education, 2021; ASCA, 2022).

Designate a Trained Title IX Coordinator: Ensure the campus Title IX Coordinator is equipped to handle cases involving gender identity and student privacy with cultural competence and legal knowledge.

Protect Student Records: Limit access to personally identifiable information and ensure systems for recordkeeping allow for alias use in alignment with student identity preferences (U.S. Department of Education, 2023).

Create a Safe Reporting Culture: Promote a school environment where students feel safe reporting identity-based concerns without fear of forced disclosure or retaliation.

Offer Ongoing Staff Training: Provide annual training for educators and staff on LGBTQ+ student rights, anti-discrimination laws, and ethical confidentiality practices (GLSEN, 2022).

Document Decision-Making Thoughtfully: Maintain clear documentation when making ethical decisions involving confidentiality and parental rights, showing how law and professional standards were applied.

Foster Collaboration with Stakeholders: Engage families, students, legal counsel, and school staff in open dialogue to clarify roles, expectations, and protections under the law while prioritizing student well-being.

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American School Counselor Association. (2022). ASCA ethical standards for school counselors. https://www.schoolcounselor.org/getmedia/44f30280-ffe8-4b41-9ad8-f15909c3d164/EthicalStandards.pdf

Carr v. El Paso Independent School District, 629 F. Supp. 2d 638 (W.D. Tex. 2009). https://casetext.com/case/carr-v-el-paso-independent-school-dist

Education Amendments of 1972, Title IX, 20 U.S.C. § 1681 et seq. (1972). https://www.govinfo.gov/content/pkg/USCODE-2021-title20/pdf/USCODE-2021-title20-chap38-sec1681.pdf

Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g (1974). https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

GLSEN. (2022). The 2021 national school climate survey: The experiences of LGBTQ+ youth in our nation’s schools. https://www.glsen.org/research/2021-national-school-climate-survey

New Braunfels Independent School District (NBISD). (2022). Board policy FL (Local): Student records. https://pol.tasb.org/Policy/Download/1200?filename=FL(LOCAL).pdf

Texas Education Code § 26.013. Parental rights and responsibilities (1995). https://statutes.capitol.texas.gov/Docs/ED/htm/ED.26.htm

Texas Administrative Code, Title 19, Part 2, Chapter 61, Subchapter CC, Rule §61.1051 (2022). https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=2&ch=61&rl=1051

Texas Constitution, Article I, § 3a. Equality under the law. https://statutes.capitol.texas.gov/Docs/CN/htm/CN.1.htm

U.S. Constitution, amend. XIV, § 1. https://constitution.congress.gov/constitution/amendment-14/

U.S. Department of Education. (2021). Notice of interpretation: Enforcement of Title IX with respect to discrimination based on sexual orientation and gender identity in light of Bostock v. Clayton County. https://www2.ed.gov/about/offices/list/ocr/docs/202106-titleix-noi.pdf

U.S. Department of Education. (2023). FERPA and virtual learning during COVID-19. https://studentprivacy.ed.gov/resources/ferpa-and-virtual-learning-during-covid-19