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Based on student feedback, the OAR forms have now been set up to be student-initiated.

Previously, the OAR forms were initiated by the PA/AA, so therefore the students could not see the form listed or be able to initiate this.

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End date for PS/PA sign out has been extended from 7 days to 14  Students can send reminders to their PAs/PSs to sign off forms. To do this, students can go onto their timeline and click on the ‘remind’ button:

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In case a student has not been assigned a PA and / or PS in a good time for their hours to be signed off, the hours can be signed off by any Healthcare professional (HCP) who has supervised the student.  A student can enter an email address within ePortfolio of the HCP who will be singing off the hours. This generates an email that is sent to the HCP with a link to sign off the hours. This HCP does not need an ePortfolio account to sign off the hours.

Additionally, the Education Team members have been given PA/PS role so in the event they need a form signing off this can be sent to the relevant Education team member.

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On the ePortfolio landing page, students are directed to this form where they can submit the contact details of their PAs and PSs: ePortfolio - contact details of your Practice Assessor and Supervisor (office.com)

The processing time for account creation has been amended to 48hrs to reflect the multiple stages required to complete account creation.

Moreover, the Faculty are proactively working with PLPs to identify a student’s PA/PSs in advance of placements starting so that accounts can be set-up and they can be seen in the system.

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There’s a ‘drop down box’ to select Proficiency to be assessed with options for ‘achieved/not achieved/not attempted.

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All data will remain in the system during the interruption.

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Accounts are processed within 48 hours. In case of any delays, please could you ask your PA/PS to contact the ePortfolio 1st line support on nmpc_eportfolio@kcl.ac.uk

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Our Practice Learning Partners have provided assurances that computers will be available to students within their practice learning areas. Nonetheless, we are in contact with our PLPs to understand where there may be specific issues around computer access.

ePortfolio can also be accessed on smartphones and tablets, iPads.   Guidance about how to access this will be shared in advance of your next placement.

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Please contact ePortfolio 1st line support on nmpc_eportfolio@kcl.ac.uk. We will get back to you ASAP but no later than 48 hrs

FAQs and training documents can be found on the Practice Learning Zone

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The roles and responsibilities are defined here: Microsoft Word - PLPAD 2.0 Master Part 1 (1 Placement).docx (plplg.uk)

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A student is able to ‘retract’ before the approver confirms hours (this is done from the student’s timeline).

If an approver (PA/PS or anyone else who can) confirms hours, but later wants to change or update the completed form - a ticket needs to be raised with relevant details for the form to be deleted – the form will need to be resubmitted. If it is a simple field change to be applied - this can be done by any Faculty Superuser.

To raise a ticket, please email the first line support on: nmpc_eportfolio@kcl.ac.uk

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Any Healthcare professional (HCP) can sign-off the hours. A student can add the HCP’s email address in the system and an email will be generated with the hours for them to sign off.

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This technical issue has now been fully resolved. A PLP can chose the role they will be fulfilling (i.e. PA,PS or both) and based on their selection, they will see students that have been assigned to them.

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A PT role has been created and PT data has been uploaded to the ePortfolio. PTs can now see their student data.

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The Proficiency forms are open for any HCP to sign off, they do not need to have credentials

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Yes. There is a ‘Practice hours (Nursing) Report’  which can be used to view the hours undertaken.  This is available under the Reports tab.