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Maybe at the top of the ERF, it should say Please speak to your PM before completing the ERF.

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Do we have established blackout dates?

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Is a call preferred if help is needed?

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Can that "pre-conversations" information be communicated to partners BEFORE they complete/start the ERF?

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Should the link to the ERF on MyAVID in the Professional Learning section take a partner to a Smartsheet form?

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Or add a pre-questioning screen before they get to the ERF (If, Then, Else process) - and lead them to the PM if they don't have all the pieces required or have questions and somehow it emails us.

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Will this be communicated with Partners or shall we?

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If the ERF is an option on MyAVID there are many times a district doesn't even contact me until after they have filled it out so I do not have an opportunity to have pre-conversations with the district. Could there be an FAQ for partners on things to consider before filling out the ERF?

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Over the years, it has been said that regional teams should not communicate with OCPTEs assigned.  It may be beneficial to just have the regional copied on all correspondences including travel.  Some regions have a protocol to be on the ground to support the day before and on Day 1 and can assist.  This added support can help the regions help PL, not get in the way of the communication protocol.   Especially with travel being a challenge simply knowing if they have arrived can go a long way to support.

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Is the Staff Developer given an opportunity to contact the district with specific questions on when they can get into the location room and when and how much time for lunch is given?

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Can this be more explicitly stated that food requests are noted in the ADA section OR make a separate place for food requests to be housed?

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Importance of AVID (fulltime) Staff at PATH

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Importance of AVID (fulltime) Staff at PATH

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I see that we utilize OCPT for PATH however are we missing a HUGE networking opportunity when doing so...? Would it make sense to put into practice having AVID (fulltime ) staff at PATHs? Or at least leadership so we don't loose this golden opportunity to build relational capacity with our partners and their leaders. I feel like PATH is a prime opportunity to grow together with our partners.

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If the DD or District contact person for a Path does not respond to materials shipped check list, would it be possible to email the PM? The PM could then follow-up to ensure the District contact knows where the materails are and check that there are enough books, etc.

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Appreciate the roles and responsibilities around Path. It is helpful to have our extended Event/PL support as an extension of region teams as DGS is a priority; especially since our partners are in their COPs all day.

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Appreciate the roles and responsibilities around Path. It is helpful to have our extended Event/PL support as an extension of region teams as DGS is a priority; especially since our partners are in their COPs all day.

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If partners can amend their Path agreement to add more attendees is the same true for changing the number of attendees to less than the original amount in the agreement (assuming the 16 participant minimum is met)?

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I wonder when and how this information will be rolled out to the district partners who complete these forms.

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District Wifi access for the Staff Developer

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District Wifi access for the Staff Developer

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Does the email sent to a site ask what info is needed from the Staff Developer to make sure the district can create the Wifi access? Some districts need more than just the email address such as a phone number.

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We need to make sure that we are clearly communicating to partners the details of what completing an ERF means and entails especially since this process has changed recently. Can this be posted when they complete the ERF or on the website? A specific example is being clear that they will be charged for the numbers on the ERF even if they are lower than who actually attended. That really is a key part of budgeting for our districts and we need to provide transparency early on or before they begin to complete the ERF. Thank you!!