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Octavian Security Limited

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Introduction

Covid 19 has its major external impact on events transformed the workplace. Therefore, it has a negative effect on the presentation and efficiency of the organization. The project analyzes and describes OCTAVIAN SECURITY LIMITED and the impact on its functions during the Covid-19 procedure and defines its status in managing business projects. It provides an exploded view of the work and a progress schedule for the development. The account describes the qualitative & quantitative study methods customed to capture the results of the report. Focuses on analyzing the data collected using the survey method. In addition, this unit contains specific recommendations that companies can adopt to improve their function in the covid-19 course (Zamani et al.,2021).

Company Overview

The award-winning Octavian is the fastest growing and cutting-edge security and facility management company in the world. Founded in the United Kingdom and operating in the United States, Africa, Mithe middle East, and Turkey, functions with leading companies and public segment organizations to reduce losses, manage risk, and usually its employee. Allocate businesses and protect profits. Octavian consumes its in-house training college to train customers as well as employees. Superiority is the group's motto, and Octavian amenably calls on pertinent industry groups to scrutinize their services to lead the marketplace by providing the highest competence and competence to all clients. The Octavian faces new challenges, and few in the field of security software services are outside its broad range of features. An impeccable reference from customers in a variety of industries is available (octaviangr.com, 2022).

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Social Distancing According to van et al., (2020) While hiring a home-based team presents challenges, there are benefits to practice beyond the urgent need for social distance. Teleworkers save the company money by reducing overheads and wasting energy resources. From a macroeconomic point of view; fewer commuters reduce pollution and fossil fuel usage. In just a few weeks of the pandemic crisis so far, pollution levels have been measured to drop significantly in parts of China and Europe. Benefits also include increased productivity. Adam Grant's Nick Bloom experiment showed that call centers working from home were more productive by 13%. They are flexible about where they work, when they work, and how they work, and they don't feel micro-managed. Perhaps most importantly, providing work at home boosts employee morale. Work reduced from three per shift to two per shift. More cleaning within work areas and car. Stopped using towels and changed to paper towels. Masks, Gloves and face shields and hand sanitizer used

People who no longer have to travel long distances for work will have more time to balance work and life with their families. No one has an unmistakable crystal ball to predict when the current crisis will end or what life will look like after the crisis. But more than ever, organizations will have the opportunity to experiment with geographically dispersed workers and gain tremendous insight into how to do it effectively (Elshaer and Azazz, 2021).

Collaboration According to Maital and Barzani, (2020) Collaboration is one of the biggest challenge’s companies face when allowing employees to work from home. Effective collaboration does more than just ensure that employees sign up for meetings and phone calls when they are scheduled. Spontaneous collaboration plays a major role in how people innovate and devise creative solutions. This should be taken into account when developing a good remote work strategy. Organizations need to provide a good collaboration framework consisting of conferencing tools, chat apps, and data sharing software. Encouraging video calls and casual interactions can greatly help reduce the feeling of isolation that people report when working from home. Every Monday, we suggest that employees of major companies interact with the site team one at a time.

According to Bajrami et al., (2021)Security companies that handle a lot of sensitive customer information need to make sure that their employees are working in a secure environment when working remotely. The first step here is to install the appropriate security software and turn on automatic updates not only on laptops, but also on smartphones and other personal devices that employees may use to access customer data. Is to do. Requesting device encryption is another standard and method of ensuring that your device is free of security breaches in the event of loss or theft. Most importantly, organizations need to provide appropriate training so that everyone involved can find suspicious activity and report malware, cyberattacks, or phishing attempts.

Policy Framework As stated by Griffith  et al., (2020) In the past, people were hesitant to work from home because they felt punished for promotions and bonuses. In organizations where remote work was primarily considered an exception, that perception was probably accurate. Employees may have had to seek permission from their manager or negotiate profits on a case-by-case basis. In such an environment, those who frequently use this privilege can certainly be at a disadvantage. Companies that are embracing the future of office less must now strive to build a culture of remote work. Preventing administrators from negatively biasing remote workers can be a good start. A fair feedback policy and a transparent assessment process are other ways to make this change. The company can compensate for non-working hours on regular days in, so the current scenario pursues five business days a week with flexible working hours such as 10:30 am to 11.00 am to 4:30 pm It is recommended to do (Barbieri et al.,2021).

Plan Evaluation Thanks to the outlined project management strategy, OCTAVIAN SECURITY LIMITED has a wide range of extensions. The project strategy provides all the important information about resource distribution and outlines the part of executives and personnel in ensuring human resource management, allowing organizations to align new initiatives with the company's ideas. increase. This should be completed with great care, as bad analysis can lead to inaccurate outcomes. In calculation, work exploded views ensure that project progress is followed and accomplished on time (Meyers, 2020).

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It is significant to collect data for evaluation before embarking on a project. This will help to better understand the problem and develop the right method to solve it. The key research methods used to gain vision hooked on the talent management course of OCTAVIAN SECURITY LIMITED are the qualitative and measurable research. When practical together, these methods provide the necessary facts about the subject by analyzing employee and manager behavior.

Qualitative Research This survey method helps to collect feedback on how the workers view your corporation. Qualitative research can collect specific evidence that are significant to statistical study so that the company can make appropriate recommendations to improve their talent management process. Two qualitative approaches that could be used to gather the info they need are interviews and cooperating methods.

Interview This is completed through a one-on-one interview with the workers or people involved in the course. This delivers an authentic and genuine reply from the staff and gives precise results of the procedure. Interviews are face-to-face interactions, so candidates can express up around the problems they are facing at work. This includes direct communication amid the two and likewise helps to entice male and female contribution. Gender contribution is a significant feature of an interview as it permits the company to determine if the corporation has an equivalent approach to men and women.

Interactive MethodThis is similar to the conversation between management and workers and stakeholders. This method causes general problems. The research will explain this to find a suitable solution. Therefore, this technique is not aimed at one person, but at a group of individuals facing a particular problem. In addition, this method inspires active contribution and helps maintain confidentiality because the problem is signified by a cluster rather than a single person. However, it can be a downside because it doesn't emphasis on the discrete issues that a specific employee may face (Anlesinya and Amponsah, 2020).

The qualitative technique used to collect data about the OCTAVIAN SECURITY LIMITED talent management procedure is research. This is as we have a real response on the subjects the corporation is facing regarding managing workers. It also helps the company to talk around the people who may face at work. In this way, it helps the corporation obtain accurate information that allows it to determine the most ideal and appropriate technique for solving the problem.

Quantitative ResearchThis study method helps to assess and predict people's behavior towards sure things. Therefore, it helps the organization prepare a strategy to solve the problem. Quantitative research also usually helps reach more individuals over the similar period of time compared to qualitative research. Two common approaches of quantitative investigate are surveys and online reviews.

Questionnaire The questionnaire is intended to manner a statistical survey to get response from individuals. This is completed by asking queries and delivering the appropriate options that people can choose from. Therefore, the company can use methods to gather and sample information and run it against the required group of people. When the information is collected and analyzed, meaningful assumptions are drawn to grow new strategies for solving the delinquent. The results of the survey are presented in the system of graphs & tables, analyzed and understood to draw speaking conclusions.

The data collected by means of this technique also helps to draw accurate and dependable assumptions that will aid determine possible explanations. Participants complicated in this technique comprise all employees, regardless of gender or spiritual principles. This is because it is significant to involve workers and hear their opinions about talent management course of OCTAVIAN SECURITY LIMITED. The survey method uses a data analysis method to send an email to an employee. This helps maintain employee confidentiality and generate accurate feedback. Moreover, it will likewise help increase the lively contribution of people, as it does not disclose their individuality. Employees are motivated to participate actively because the purpose is to develop and improve their skills. An entire of 10 workers were recorded using this method.

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Gannt Chart  (Appendixes B)

Having a project life cycle plan allows for time management and helps to break down the process, it also ensures the fulfilment of the pre-set aims and objectives.

Planning allows for successful execution and implementation of project activities, for this reason I have opted for a fluid Gantt chart.

A Gantt Chat for planning of tasks,activites and managing deadlines.it should allow for any unforeseen circumstances and be realistic, having a flexible approach and adjusting timescales accordingly is also important. By using Excel to complete and track my project I am hoping to keep on track.

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Date: Week 1 W/C 07/05/2022

Began researching into How has a major external event (Covid 19) transformed the workplace? and found supporting and opposing views for it.
Started researching into Covid 19 and find out  key challenges and obstacles they are facing.
Any risks and/or issues identified?
I’ve identified at this stage is my lack of knowledge. more research has to be done to gain a good understanding
Problems encountered
At this stage of the project, I haven’t encountered any problem
New ideas and change of project direction
No changes have been made to the project at this stage

Date: Week 2 W/C 29/05/2022
Update on weekly research/tasks achieved
Working Title:  How a major external event (Covid-19) transformed the workplace at Octavian Security Limited.

Continued with my Secondary research around How a major external event (Covid-19) transformed the workplace at Octavian Security Limited.  and my objectives set and writing my literature review.

My research aims and objectives are:

·       What changes were bought in during the pandemic and why.

·       How did the company adapt to pandemic restrictions and guidelines?

·       What practices have stayed and have these been beneficial to the company and employees?

Any risks and/or issues identified?
No risks/issues identified at this stage

Problems encountered
At this stage of the project, I haven’t encountered any problem
New ideas and change of project direction
No changes have been made to the project at this stage

Date: Week 3 W/C 31/05/2022
Update on weekly research/tasks achieved
I have written my questionnaire which consist of 10 questions, the questions are based on: the:  How a major external event (Covid-19) transformed the workplace at Octavian Security Limited, sent my questionnaire for ethics approval on the 31/05/22, my questionnaire was ethics approved on the 05/06/22.

On track with my deadlines set and my following the Gantt chart I made

Any risks and/or issues identified?

There is the risk that my questionnaire wouldn’t be ethics approved, if this happens it will set me really far behind on my project and time is very tight now and there isn’t room for this set back.

Problems encounter
I haven’t encountered any problem
New ideas and change of project direction
No changes have been made to the project at this stage

Date: Week 4 W/C 07/06/2022
Update on weekly research/tasks achieved
I sent my questionnaire out for an Ethics approved from 31/22 to 05/22. The Ethics  came back as expected and sent my full-scale questionnaire out on the 07/06/22. I have shared my questionnaire with my colleagues as we all work extremely closely with the Octavian  security limited.
On track with my deadlines set following my Gantt chart, the only change I made this week was pausing back my pilot by another day and my full questionnaire went out a day later.
Any risks and/or issues identified?
Now my questionnaire has been sent out I may not receive a high response rate and my questionnaire my not be relevant or comparable. I should notice any issues in the pilot results but if I need to change anything it will make my time very tight.

Problems encounter
I haven’t encountered any problem
New ideas and change of project direction. No changes have been made to the project at this stage

Date: Week 5 W/C 08/06/2022
Update on weekly research/tasks achieved
My full-scale questionnaire has now been completed and received a nice number of responses, which will allow me to compare and analyse the results. I began my data analyse this week and also vegan converting my result into pivot charts on Excel. Continued with my Secondary research around Covid 19 and my objectives set and writing my literature review. On track with my deadlines set following my Gantt chart.
Any risks and/or issues identified?
No risks/issues identified at this stage

Problems encountered
At this stage of the project, I haven’t encountered any problem
New ideas and change of project direction
No changes have been made to the project at this stage

Date: Week 5 W/C 22/06/22
Update on weekly research/tasks achieved Continued
Conducting my data analysis, I’ve been converting my result into pivot charts on Excel and also creating word clouds for my qualitative questions. Carried out a small amount of secondary research to add to points I’d already made and create a better argument. Written my data analysis, conclusion, recommendations. Finished off my introduction, lit review and methodology and made sure I was happy about what I’d discussed, all ready for submission on 10/07/2022 On track with my deadlines set and following the Gantt chart.
Any risks and/or issues identified?
No risks/issues identified at this stage

Problems encountered
At this stage of the project, I haven’t encountered any problem
New ideas and change of project direction
No changes have been made to the project at this stage

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Analysis of the data gathered

Once the information is composed, it is significant to analyze the info and draw deductions that will benefit define new procedures and methods for solving the problem. In this report, we analyzed qualitative and the quantitative data using the following methods:

Qualitative Data

Constant Comparison This method analyzes data collected daily from diverse individuals and compares it to new knowledge. These aids identify new variations that are occurring in your environment and, therefore, draws assumptions grounded on the ability to implement the changes. The results produced using this technique are said to be justified because the information is composed on an unvarying basis.

Subject Analysis This kind of data study method helps to evaluate the data produced by leading interviews. This type of procedure usually evaluates data by classifying mutual trends. This aids to suggest the best solution to a particular trend, rather than concentrating on every problem. The way used to analyze the information collected in this research was a constant contrast technique. This is since collecting data on an unvarying basis provided accurate results and helped us comprehend the vagaries that are affecting the company's business processes. This method also begins by rendering the raw information by constantly likening it to the novel information that is being collected at the same time. The results of the facts generated by this way are as follows:

Analysis also suggests that workers believe that executives must act as the leaders who can lead employees to take certain actions for the advantage of the corporation. This motivates employees and encourages them to effort harder.

Employees also sense that OCTAVIAN SECURITY LIMITED workplace transformation procedure has certain flaws due to absence of communication between workers and administration. Situation when occurred like the Pandemic and the lockdown, talented staff and skilled workers is all that is required by a company to completed develop and sustain such situations.

Quantitative Data

Frequency Method This data study method analyses a dataset based on repeated instances. This helps identify differences and percentiles in forming opinions and assessments of changes in employee behaviour. If a particular topic is frequent, it is presented in the method of a chart and understood to form a new strategy.

Mean Average Method This method aims to provide data by separating the info by the sum of individuals for whom this data was produced. This can cover the common glitches people face and highpoint solutions to respective of the given difficulties. The way of quantitative study that was customed in the study analysis was incidence technique and the outcome over them are as trail:

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Recommendations
OCTAVIAN SECURITY LIMITED needs to be specific in hiring employees, as the employees need to run their business. This could be done by stressing the experiences and special skills needed to get the job done. By leading aptitude tests and qualitative intellectual tests, companies can also judge a candidate's thinking ability. The best management team can only help the company to overcome any situation in the future.

Performing a final round of interviews to determine a candidate's method will aid OCTAVIAN SECURITY LIMITED to identify suitable applicants for that position. This will aid you to hire potential applicants for your job.  By fostering an ether of advanced ideas and thoughts, the business can guide its workers more efficiently. When the office fosters a culture of advanced ideas and thoughts, it aids guide workers more successfully.

Providing flexibility for employees Schools across the country will be closed, as will offices, shops, stores, and commercial centers. OCTAVIAN SECURITY LIMITED must be flexible in employee time as the country is slowly heading towards a complete blockade. Some team members may have to leave unexpectedly when their child's daycare is over. In addition, some students may not be able to return from school due to the spring holidays. In case OCTAVIAN SECURITY LIMITED suddenly runs out of staff, make sure you understand as much as possible and plan your emergency response if something happens.

Stay transparent to the customers Be transparent about the business situation as everyone is facing this crisis. As long as OCTAVIAN SECURITY LIMITED communicates properly, customers can empathize with the brand at stake. As the Harvard Business Review reports, "When a customer is separated from the work being done behind the scenes to serve, the value of the service is low and the value of the service is low." Risk, please explain the steps to mitigate and give insights. To the steps, we are taking to support the community.

This Could be achieved by delivering the opportunities needed for growth. OCTAVIAN SECURITY LIMITED also needs to emphasis on emphasizing and analyzing the hard work of workers. This helps the corporation retain its employees, as they sense more inspired and self-assured about their ability to perform their jobs.

In addition, by implementing employee benefits strategies, OCTAVIAN SECURITY LIMITED may increase employee retention. This is as these strategies address the rudimentary needs of employees and give them peace of mind at work. Benefits such as vacations and moderate working hours also improve the balance between work and life of employees and contribute to work gratification.

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Conclusion
The report explained the significance of the project management to positively achieve the company's goals. The report analyzed OCTAVIAN SECURITY LIMITED and the approaches to overcome the pandemic effect and conducted study and analysis to derive the optimal solution. Therefore, the report emphasized the intent and goals of the report and created a project management idea to describe the various factors to consider. In addition, the report provides the results of studies conducted using qualitative & the quantitative methods. In addition, the report analyzed the data collected and recommendations are provided for improving OCTAVIAN SECURITY LIMITED and to influence the productivity of the company. In addition, the final segment of the report highlighted some thoughts on the value gained through the sequence of the project.

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Questionnaire

1 Which gender do you identify as?

Male

Female

Other Prefer not to say

2 Which age group do you belong to?

21-30

31-40

41-50

51-60

Over 60

3 Did you work during the covid-19 pandemic?

YES

NO

4 Were you on the shielding list or considered vulnerable?

YES

NO

If yes, please provide more details
5.Was anyone in your immediate household on the shielding list or considered vulnerable?

YES

NO

5a. If yes, please provide more details

5b. If yes, please describe how this affected you, and what, if any, extra precautions you took?

6 What working practices were bought in during Covid and what is your opinion on them?

7 Post Covid, which changes have stayed from the pandemic?

8 Do you think these changes have had a positive, negative or neutral effect on working practices?

9 Please describe what barriers and challenges these changes have bought, if any, and how these could be overcome?

10 Do you feel there is anything further the company could have done to protect staff during the pandemic?

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From the graph, it is clear that the given answer is dominated by men. This income that female employees of OCTAVIAN SECURITY LIMITED are not self-assured in sharing the subjects they are facing. Good collaboration in the company can help the company to attain maximum varied views to analysis the situation and find solution to it.

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Those who happened working at OCTAVIAN SECURITY LIMITED last year received more answers than those who had a lot of knowledge. This indicates that OCTAVIAN SECURITY LIMITED cannot effectively manage its employees. Employee engagement is one of the factors that the company can consider when planning the situation of overcoming the situation that the company is facing.

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The graph clearly shows that from a workplace transformation process, solving the problems faced by workers is very important. Employees also recognize the importance of the training and growth meetings to improve staff skills. Effective workplace transformation during an external event like Covid-19 of the company is very important as it can help to pen all the necessary objectives for the company to examine the depth of the problem. It can also aid the company to overcome any hurdle that is been faced.

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References

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Barbieri, D.M., Lou, B., Passavanti, M., Hui, C., Hoff, I., Lessa, D.A., Sikka, G., Chang, K., Gupta, A., Fang, K. and Banerjee, A., 2021. Impact of COVID-19 pandemic on mobility in ten countries and associated perceived risk for all transport modes. PloS one, 16(2), p.e0245886.

Diab-Bahman, R. and Al-Enzi, A., 2020. The impact of COVID-19 pandemic on conventional work settings. International Journal of Sociology and Social Policy.

Elshaer, I.A. and Azazz, A.M., 2021. Amid the COVID-19 Pandemic, Unethical Behavior in the Name of the Company: The Role of Job Insecurity, Job Embeddedness, and Turnover Intention. International Journal of Environmental Research and Public Health, 19(1), p.247.

Griffith, R., Levell, P. and Stroud, R., 2020. The Impact of COVID‐19 on Share Prices in the UK. Fiscal Studies, 41(2), pp.363-369.

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Maital, S. and Barzani, E., 2020. The global economic impact of COVID-19: A summary of research. Samuel Neaman Institute for National Policy Research, 2020, pp.1-12.

octaviangr.com 2022 (online) Available at: https://www.octaviangr.com/ [Accessed on 12th May 2022]

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Sulistiyani, S.R., 2020. The impact of the Covid-19 pandemic on the manufacturing industry. International Journal of Research and Innovation in Social Science, 4(6), pp.172-175.

van der Aalst, W., Hinz, O. and Weinhardt, C., 2020. Impact of COVID-19 on BISE Research and Education. Business & Information Systems Engineering, 62(6), pp.463-466.

Zamani, S.H., Rahman, R.A., Fauzi, M.A. and Yusof, L.M., 2021, February. Effect of COVID-19 on building construction projects: Impact and response mechanisms. In IOP Conference Series: Earth and Environmental Science (Vol. 682, No. 1, p. 012049). IOP Publishing.