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Support from ECHO courses/upskilling needed

What does ECHO want

How can we build a proposal taking ECHO Field and ECHO HQ demands into consideration

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documentation support (annexes, translations)

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Planned activities not met on time

Knock on impact on other staff (schedules)

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Getting used to how each of us work

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Please give specific examples

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Please give specific examples

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What to expect from EHCO (timelines, requests, revisions etc)

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What to expect from EHCO (timelines, requests, revisions etc)

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@Valerie: planning of timeline

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Planning

Meetings

Support to CUA

CAT Document support - writing editing

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Support from CAT

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Imagining of the project

Talking CUA colleague

Huge effort

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CUA / CAT sections

Focus

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Personal Support

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Challenge to show project design

Linking of goals, activities,

Moving from idea to proposal

Putting ideas on the page

CAT do not know the system in CUA.

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More practice

Including CAT in the CUA process.

Show CAT the backstage of the activities

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Communications challenges

As a result of multiple project demands

Delays/presence in meetings

Liaising between CUA and CAT

Schedule sharing

Agreed tasks / deadline / owners

How we should work together?

Drafting, editing,

Coordinating sections for drafting/editing

Support in language and writing.

Hard to link all meetings. Gaps in communications

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Multiple new people in this project

NH, AB, RE, IK /

Nobody had written a full ECHO proposal before

Continuity of the PM was not there.

Inexperience of ECHO proposals

Previous managers knew ECHO v well. AB did not.

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Time dedicated for HIP only.

Hard to have time when project is still running and having challenges.

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Emotionally/intellectually draining

Pressure on writing the proposal

Lack of experience

Uncertainty of the CUA processes.

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Aim to complete it several days before deadline

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What language is needed?

Sectoral expertise writing

Support in writing

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check-in date with HoD to read and approve narrative&budget (at least 2 days prior to submissio)

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Schedule more time for open questions, clarifications

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Availability for last open questions

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Signaling of unclarities in report questions

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Signaling of unclarities in report questions

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Meetings can be scheduled to discuss/explain what is needed exactly

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(Ewa)

·         submitted on time

·         we had a structured plan, sharing of responsibilities/tasks

·         timeline, meetings, check ins

·         turned out that we are a good team. which can work well together

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(EWA)

at the end a lot of stress, the last day all at once, a burden for VMa

the plan was not followed

lack of presence of the SP during the preparation, while LR was present during all reports, submissions etc. and her experience was needed

EN and VMa were ready for more support, but were not given clear tasks

some tasks such as the annex could have been done much earlier, allowing time for other important tasks

we new early enough there will be a call, the prep could been that much earlier

no clear vision of the project as a whole

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it seems that in the previous project a lot was done for Nataliia and she did not know exactly how to write a proposal, what the reports look like, it is a great pity that some PMs do not treat such processes as capacity building. Improved can be the "learning" process and knowledge sharing with the partners

maybe knowledge sharing, lessons learnt with other PMs / department wo have/had ECHO

more knowledge - trainings about human.aid projects, proposal writing?

better structure for Nataliia: written in the template what information is needed, every day check in (we had to cancel them very often, due to the time preasure)

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yes