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Accessing Office 365 for Students and Teachers

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Accessing Office 365 for Students and Teachers

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Easily create beautiful interactive video lessons for your students you can integrate right into your LMS. Track students' progress with hassle-free analytics as you flip your classroom!

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Free and simple, social learning video platform for Pre-K to PhD educators, learners, and families.

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millions use Screencastify to create amazing videos

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Educator, student, marketer, engineer, gamer. Whatever part you play, you'll have simple, yet powerful screen recording and editing tools.
Learn more

Easily share your creations in multiple channels. Let more viewers watch, pause and rewind on their schedule while maximizing time by eliminating unnecessary meetings.
Learn more

Collect video assignments to ensure any team or student is heard. Track viewing activity and add interactive questions and more to ensure your message is understood.
Learn more

Educator, student, marketer, engineer, gamer. Whatever part you play, you'll have simple, yet powerful screen recording and editing tools.
Learn more

Easily share your creations in multiple channels. Let more viewers watch, pause and rewind on their schedule while maximizing time by eliminating unnecessary meetings.
Learn more

Collect video assignments to ensure any team or student is heard. Track viewing activity and add interactive questions and more to ensure your message is understood.
Learn more

loved by everyday video creators

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Screencastify | Screen Recording and Video Editing

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Screencastify is the leading screen recorder for Chrome. Install the extension to record, edit, and share videos in seconds. Create video class assignments, training and tutorials, and make business communication faster.

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ThingLink: Create unique experiences with interactive images, videos & 360° media

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Easily create interactive and immersive visual experiences for online communication and learning. Start a free trial!

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SMMRY
Text Compactor
Paraphraser

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Rewordify.com | Understand what you read

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Rewordify.com helps you read more, understand better, learn new words, and teach more effectively.

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Educator Center Overview - Microsoft Learn Educator Center

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Microsoft Learn for Educators takes the best of Microsoft Learn online learning paths and helps you to bring instructor-led training materials from Microsoft into your courses. This program provides members with access to Microsoft ready-to-teach curriculum and teaching materials aligned to industry-recognized Microsoft Certifications.

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Learn about CAST’s Universal Design for Learning framework, fostering inclusive educational experiences and improving learning outcomes for all learners.

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The UDL Guidelines are a tool used in the implementation of Universal Design for Learning, a framework to improve and optimize teaching and learning for all people based on scientific insights into how humans learn. Learn more about the Universal Design for Learning framework from CAST. The UDL Guidelines can be used by educators, curriculum developers, researchers, parents, and anyone else who wants to implement the UDL framework in a learning environment. These guidelines offer a set of concrete suggestions that can be applied to any discipline or domain to ensure that all learners can access and participate in meaningful, challenging learning opportunities.

UDL Rising to Equity

Because the UDL Guidelines are meant to be informed by feedback from the field as well as new research, they have been updated several times in the past. We are in the process of updating the Guidelines once again in our UDL Rising to Equity initiative.

This update will focus specifically on addressing systemic barriers that result in inequitable learning opportunities and outcomes. CAST aims to develop a transparent, inclusive, and community-driven process. If you are interested in collaborating and staying updated on our progress, we invite you to complete a brief survey. Do you use social media? Join the conversation happening now in the #UDLrising hashtag.
Meet the UDL Rising to Equity Advisory Board Meet the UDL Rising to Equity Stakeholder Council

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The UDL Guidelines are a tool used in the implementation of Universal Design for Learning, a framework to improve and optimize teaching and learning for all people based on scientific insights into how humans learn. Learn more about the Universal Design for Learning framework from CAST.

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Click on the gear icon to see the following settings:

Auto Punctuation: Toggle the check-mark on or off, if it is available for the language chosen.

Voice Commands: Toggle commanding on or off. By default, it is turned on for supported languages.

Spoken Language: View and change languages in the drop-down. By default, Dictation is set to your document language in Office.

* Preview Languages may have lower accuracy or limited punctuation support.

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Click on the gear icon to see the following settings: Auto Punctuation: Toggle the check-mark on or off, if it is available for the language chosen. Voice Commands: Toggle commanding on or off. By default, it is turned on for supported languages. Spoken Language: View and change languages in the drop-down.

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Unlock your content for everyone. Many Microsoft 365 apps include an Accessibility Checker that finds accessibility problems and lists suggestions, or you can find specific tips for making your content accessible to all for the products and platforms listed below.

Learn about the Accessibility Checker

Find out how you can make your content accessible with the Accessibility Checker.

To learn how the Accessibility Checker verifies your file against a set of rules that identify possible issues for people with disabilities and classifies each issue as an error, warning, or tip, go to Rules for the Accessibility Checker.

For the instructions on how to use the Accessibility Checker to review your file and fix accessibility issues in Microsoft 365 apps on Windows or Mac or in Office for the web, go to Improve accessibility with the Accessibility Checker.

You can also use the Accessibility Checker with a screen reader in Microsoft 365 apps on Windows or Mac or in Office for the web to make sure your content is accessible to everyone. For detailed instructions, go to Use a screen reader with the Accessibility Checker.

The Accessibility Checker is available in the following apps and platforms that include Windows, Mac, Web, and more:

More resources

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Make your content accessible to everyone with the Accessibility Checker

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Unlock your content for everyone. Many Microsoft 365 apps include an Accessibility Checker that finds accessibility problems and lists suggestions, or you can find specific tips for making your content accessible to all for the products and platforms listed below. Find out how you can make your content accessible with the Accessibility Checker.

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In this interactive guide, you'll see how inclusive classroom tools from Microsoft can help students read more effectively, improve focus, and work independently at their own pace.

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In this interactive guide, you’ll see how inclusive math features from Microsoft provide a toolbox of free capabilities to empower students of all abilities and learning styles, improve comprehension of written problems and their solutions, and enable students to work independently at their own pace…

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Microsoft Math Solver - Math Problem Solver & Calculator

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Online math solver with free step by step solutions to algebra, calculus, and other math problems. Get help on the web or with our math app.

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Empower students with inclusive writing tools

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In this interactive guide, you’ll see how to empower students with inclusive tools that help them write more efficiently, edit quickly and accurately, and work independently with confidence.

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Improve student and parent communication

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In this interactive guide, you’ll see how inclusive classroom tools from Microsoft can help you improve communication with students and parents. You’ll see how to present with live captions and subtitles, hold multilingual group conversations, and provide one-on-one translation.

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Beginning with version 2016, PowerPoint has a new, simpler format for caption files, called WebVTT. The video player in the following versions of PowerPoint can show those captions when you play the video:

The closed captions are stored in a text-based file with a .vtt filename extension. You can create a closed caption file on your own or use a caption-creation tool. To search online for available tools and detailed instructions, type "create vtt file" in your search engine.

For instructions on showing captions when watching a video in these versions of PowerPoint, see Accessibility features in video playback on PowerPoint.

Requirements for this feature

In Office 2016, the availability of the closed-captioning feature depends on the way Microsoft 365 was installed. Closed-captioning is only available for Office 2016 Click-to-Run installations; MSI-based installations don't have closed-captioning features. Read the next section to see whether the feature is available to your installation of PowerPoint 2016.

Check whether Microsoft 365 was installed using Click-to-Run or MSI

1. Open an Office 2016 application.

2. On the File menu, select Account.

3. For Office 2016 Click-to-Run installations, you'll have an Update Options button.

MSI-based installations don't have an Update Options button. You'll only see the About <application name> button.

If you have an MSI-based installation of Office 2016, refer to the Office 2010-2013 tab of this article to see what captioning features are available to you.

Create closed captions

Prepare a text-based caption file with a .vtt filename extension before adding captions. For instructions on how to create the caption file, see Create closed captions for a video.

Add closed captions to a video

You can add captions to presentations that you've recorded with video narration, screen recordings, and any other video (except online videos) that you insert into PowerPoint. Currently, adding captions to an audio-only recording isn't supported.

1. Select the video on the slide.

3. In the Insert Captions dialog box, select the file or files and then click Insert.

4. If you need to add more caption files, just repeat the process.

5. Play the video and check that the captions appear correctly.

Remove closed captions from a video

If you need to edit a closed caption file that is inserted in a video in PowerPoint, you can first remove the file, modify it, and then add it back to the video. Before removing the file from the PowerPoint video, make sure you have the original copy of the closed caption file stored on your PC.

If you have added more than one caption file to a video, the following process removes all caption files assigned to the video.

1. Select the video on the slide.

Additional ways to add closed captions

Beginning with version 2111, you can also insert closed captions from the Accessibility ribbon using the Insert Captions button.

Beginning with version 2208, you can also insert closed captions from the context menu that appears when you right-click on a video.

Add captions to an audio file

To add captions to an audio file you should use the STAMP add-in. For more information, refer to the Office 2010-2013 tab of this article.

In PowerPoint 2013 and PowerPoint 2010, and the MSI-based version of PowerPoint 2016, STAMP (the Subtitling text add-in for Microsoft PowerPoint) lets you add closed captions to your video and audio files. If you work with captioned video and audio files that already have Timed Text Markup (TTML) files associated with them, this add-in lets you import them directly into your presentation. If you don't have a TTML file, you can add captions directly in your presentation by using the STAMP Caption Editor.

Features of the STAMP add-in

The STAMP add-in allows you to:

Import captions from a Timed Text Markup (TTML) file to create captions against an audio or video in the presentation.

Create and edit closed captions in PowerPoint 2010, 2013, or 2016.

Delete your closed captions.

Export captions to a TTML file.

Turn captions on and off when in presentation mode. Viewers who have this add-in installed can do this also.

Use a video/audio playback while editing Timed Text captions.

Align captions when they have moved, or if you re-size the video.

Import communicative text formatting information from the TTML file, for example: styling, color and alignment.

What do you want to do?

Download and install STAMP

The add-in is designed for PowerPoint 2010, 2013, or 2016, and you must install the correct add-in for your version of Office (32-bit or 64-bit).

Step 1: Confirm your version of Microsoft Office

To check which version of Office you are using, and which installer you should download, do the following:

1. In PowerPoint, click the File tab.

2. Click Help.

3. Under About Microsoft PowerPoint is information about the version of Office that you have installed, including whether it is 32-bit or 64-bit.

Step 2: Download STAMP

After you are sure of the version you need, download the add-in by doing the following:

1. Go to Subtitling Text Add-in for Microsoft PowerPoint (STAMP).

2. Choose the correct version for your computer and save the .zip file to your computer.

3. Extract the files to a folder on your computer.

Step 3: Install STAMP

After you have downloaded the appropriate STAMP file, install it by doing the following:

1. Go to the folder where you extracted the installation files, and run STAMP Setup (32-bit or 64-bit).msi.

2. Follow the steps in the installation wizard.

To verify that the add-in installed correctly, do the following:

1. Open PowerPoint.

2. Click the File tab, and then click Options.

3. Click Add-ins, and verify that Sub-titling Text Add-in for Microsoft PowerPoint is listed under Active Application Add-ins.

After you have installed the STAMP add-in, you will see new options on the Playback tab in the Audio Tools or Video Tools group when you have an audio or video item selected in your presentation. The ribbon commands are enabled or disabled based on the media item selected and the captions already attached to it.

Keyboard shortcuts

The buttons on the caption editor can be accessed using standard Microsoft Windows Alt + key accelerators.

The following keys have also been assigned to functions in the Caption Editor:

Create new captions using the Caption Editor

1 Play

2 Add caption

3 Set start and end time

4 Add or change caption text

5 Update captions

6 To add new captions to an audio or video in your presentation, do the following:

1. In Audio Tools or Video Tools, click the Playback tab, and then click the Add Captions menu.

2. Click Create Captions.

3. In the Caption Editor, Click the Play button to start playback of the audio or video.

4. With the media playing, listen for the dialog that you want to caption, and click New Caption to add a caption. The caption will be created with the current media playback time as the Start Time of the caption.

Clicking Start Time will reset the starting point of the active caption.

5. You can then do one of the following:

Click in the Caption Text field and type the text to appear in the caption; or

Click Set End Time to set the caption end time to match the current media playback position. You can also manually enter the end of each caption. If you leave the end time blank, it adjusts to the start time of the following caption.

6. Repeat steps 4 and 5 to create additional captions.

You don't have to create captions in order. To add a new caption between two existing captions, click Sort to put them into time sequence order.

Import captions as a TTML file

If captions for your media have already been created and saved as a TTML file, you can import them into PowerPoint by doing the following:

1. See Add or delete audio in your PowerPoint presentation or Insert and play a video file from your computer for more information.

2. In Audio Tools or Video Tools, click the Playback tab, and then click the Add Captions menu.

3. Click Captions From File.

Edit or delete captions in the Caption Editor

When you select media that already has captions added you can edit the captions by doing the following:

1. On the Playback tab, click Edit Captions.

2. Click in the text area of the caption you want to edit, and then make the necessary changes.

You can delete a caption by doing the following:

On the Playback tab, click Edit Options.

To see the captions you have entered or modified, switch to Slide Show view of your presentation and then click the audio or video to start it.

Align, show, hide, or remove captions

Align captions if you move or resize your video

If you move or change the size of the video in your presentation, you can realign the closed captions by selecting the video, and then clicking Align Captions on the Playback tab.

Hide or show captions in the presentation

You can hide captions from view in your presentation by selecting the media, and then clicking Hide on the Playback tab.

Hiding captions does not remove them from the presentation.

To display captions that you have previously hidden, select the media, and then click Show on the Playback tab.

Remove captions from the presentation

To completely remove captions from the media in your presentation select the media, and then click Remove on the Playback tab.

Beginning with version 16.63, PowerPoint for Mac supports closed captions in the WebVTT format.

The closed captions are stored in a text-based file with a .vtt filename extension. You can create a closed caption file on your own or use a caption creation tool. To search online for available tools and detailed instructions, type "create vtt file" in your search engine.

For instructions on showing captions when watching a video in the supported versions of PowerPoint, refer to the section "Turn on closed captions or subtitles by using the keyboard" in the article Accessibility features in video playback on PowerPoint.

Create closed captions

Prepare a text-based caption file with a .vtt filename extension before adding captions. For instructions on how to create the caption file, refer to Create closed captions for a video.

Add closed captions to a video

You can add captions to presentations that you've recorded with video narration, screen recordings, and any other video (except online videos) that you insert into PowerPoint. Currently, adding captions to an audio-only recording isn't supported.

1. Select the video on the slide.

3. In the Insert Captions dialog box, browse to your caption file. Select the file or files and then select Insert.

4. If you need to add more caption files, just repeat the process.

5. Play the video and check that the captions appear correctly.

Remove closed captions from a video

If you need to edit a closed caption file that is inserted in a video in PowerPoint, you have to first remove the file, modify it, and then add it back to the video. Before removing the file from the PowerPoint video, make sure you have the original copy of the closed caption file stored on your computer.

If you have added more than one caption file to a video, the following process removes all caption files assigned to the video.

1. Select the video on the slide.

Additional ways to add closed captions

You can also insert closed captions from the Accessibility ribbon using the Insert Captions button.

Beginning with version 16.64, you can also insert closed captions from the context menu that appears when you Control-click on a video.

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Add closed captions or subtitles to media in PowerPoint

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Beginning with version 2016, PowerPoint has a new, simpler format for caption files, called WebVTT. The video player in the following versions of PowerPoint can show those captions when you play the video: The closed captions are stored in a text-based file with a .vtt filename extension.

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Using Microsoft Word to support learners with Additional Support Needs (ASN)

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Share your videos with friends, family, and the world

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Digital Learning Tools, Immersive Reader | Microsoft Education

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Empower students of all abilities with digital learning tools from Microsoft Education. Our inclusive tools include math and writing apps, Immersive Reader, and more.

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Want to ensure the materials you create are accessible to all your learners? The POUR principles are a great place to start. These principles define four qualities of an accessible experience and they are at the foundation of the Web Content Accessibility Guidelines (WCAG) an international standard for making web content accessible.

Perceivable

Perceivable content will make it possible for all your learners to see and hear the information.
Learn how to make your content perceivable.

Operable

Operable content will help all your learners navigate the information independently using their preferred tools.
Learn how to make your content operable.

Understandable

Understandable content will support your learners' understanding through a consistent and predictable design.
Learn how to make your content understandable.

Robust

Robust content will work for your learners on a range of current and future technologies, including assistive technologies.
Learn how to make your content robust.

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Designing for Accessibility - AEM Center

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Want to ensure the materials you create are accessible to all your learners? The POUR principles are a great place to start. These principles define four qualities of an accessible experience and they are at the foundation of the Web Content Accessibility Guidelines (WCAG) an international standard for making web content accessible.

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See the reading level and readability scores for documents according to the Flesch-Kincaid Grade Level and Flesch Reading Ease tests.